The Ugandan Jobline

Job Title:        HR Intern (2 Fresh GraduateJob Opportunities)

Organization: SolarNow

Duty Station: Kampala, Uganda

Reports to: HR Team Leader

About SolarNow:

To tackle this, SolarNow sells quality solar products and
suitable appliances ranging from small household systems capable of powering a
lights, radio, phone, TV and/or fridge to much larger systems suitable for
offices, schools and machinery. Increasingly SolarNow is also catering to the
needs of off-grid farmers by providing irrigation solutions and other
agricultural appliances. SolarNow provides credit and service that allows
customers to spread payments over 24 months and receive service for 5 years.
The company has over 1,000 employees and a network of 50 branches in Uganda and
15 branches in Western Kenya. There are concrete plans to expand within and
beyond these territories.

Key Duties and Responsibilities: 

Recruitment

·        
You prepare and design job adverts for vacant
positions within SolarNow in line with set procedures.

·        
You receive applications and conduct a thorough
screening then present shortlisted candidates to line managers for interviews.

·        
You administer aptitude tests to shortlisted
candidates, mark them and recommend successful candidates for interviews.

·        
You prepare selection files and standardized
interview questionnaire and schedule interviews

·        
You conduct preliminary interviews for entry
level jobs to determine their fit with SolarNow.

·        
You assist in the preparation of induction
programmes for new hires/ employees in liaison with desk managers

·        
You provide appointment letters, contracts of
employment and hiring forms are provided to new employees and signed before
filing.           

Human Resource Management Information System 

·        
You create an efficient HR record keeping system
and ensure that the information is consistent in all employee files to maintain
a confidential atmosphere.

·        
You open and populate employee files and ensure
that all employee documentation is on files

·        
You create employee accounts in SAS, request
creation and activation of SAS logins and emails for new employees and input
all the necessary information including creating employee contracts and all the
relevant information. You update all changes in SAS such as transfers,
promotions, deactivation of terminated and resigned employees.

·        
You provide payroll input to bookkeeper
including new employee, terminated employees information, deductions, benefits,
salary changes, etc.

·        
You administer the benefits system for all
employees.

·        
You attend to human resource related queries and
refer employees to the relevant sources for assistance.

·        
You collect, collate and verify the leave
requests before recording leave in SAS, monitor leave balances for staff and
conduct leave audits upon termination of service for the relevant
employee.     

Leave Management and administration 

·        
You update employees on leave policy by sending
out emails and daily sensitization about the leave policy whenever issues arise
about leave.

·        
You send out leave requests to all employees
through their desk Managers/ supervisors at the beginning of every year in line
with the leave policy.

·        
You compile a leave calendar and share with all
desk Managers to align their staff.

·        
You receive, record and reschedule leave
requests both annual  and emergency
(bereavement, day-offs,) leave requests.

·        
You send out leave reminders and outstanding
leave days to all employees through their desk Managers/ supervisors.

·        
You compile a leave management compliance report
and share with the HR Manager at the end of every year.     

Performance Management

·        
You provide support in managing all departmental
performance related issues

·        
You create a performance management schedule for
all departments in liaison with departmental Managers.

·        
You monitor the implementation of performance
management system and provide feedback on the progress the HR Manager.

·        
You manage the revision of employees’ employment
contracts based on set performance metrics 
in collaboration with departmental Managers.

·        
You review and update job descriptions and key
performance indicators for all departments in liaison with departmental
Managers/Directors.

·        
You facilitate performance hearings for all
departments for poor performers and provide guidance to Managers on way
forward. 

·        
You advise MT through the HR Manager and desk
Managers on issues regarding and arising from performance and service
improvement and training required for employees to improve performance.

·        
You manage the performance appraisals by
updating the appraisal forms and sharing them with all departmental Managers.

·        
You prepare and submit weekly and monthly
reports to the HR Manager.        

Knowledge Management           

·        
You ensure that company manuals are updated in
liaison with relevant departmental Managers.

·        
You continuously train and update employees on
all company policies and procedures and provide counseling on policies and
procedures.

·        
You champion the implementation of personal
development plans (PDP) for all employees in collaboration with departmental
managers

·        
You support the development and implementation
of HR initiatives and systems

·        
You create and implement effective on boarding
plans.

·        
You facilitate the implementation of
disciplinary and grievance policies.

·        
You review employment working conditions to
ensure legal compliance.          

Employee Welfare

·        
You work closely with the HR Manager in
providing advice on best practices on employee welfare matters

·        
You advise on employment relations and welfare,
staff remuneration and benefits administration

·        
You advise on development of good and reliable
grievance procedures/ mechanisms and planning and attending grievance meetings

·        
You advise on all important welfare including
medical schemes, statutory requirements and related issues e.g. NSSF, OSHA, ESG
e.t.c.

·        
You plan and coordinate welfare activities like
sporting events, employee birthday, festivals, end of year parties, burial
arrangements.

·        
You manage the exit procedure of terminated and
resigned employees and provide counseling to them.

Qualifications, Skills and Experience: 

The applicants for the Solarnow HR Intern jobs should at
least hold a Degree in Human Resource Management from recognized institutions

Competencies

·        
Skills

·        
Communication

·        
Self-Engagement

·        
Problem Solving

·        
Teamwork / Leadership

·        
Passionate people, creative and proactive
individuals

How to Apply: 

All suitably qualified and interested candidates are
encouraged to send their applications to the Human Resource Manager, SolarNow
Uganda Services via e-mail to BernardO@solarnow.eu
with their updated CVs (no other documents). Please use the following subject:
Application for HR Intern – “Your Name”.

NB: SolarNow will review applications based on a
first come first serve basis and might close the vacancy ahead of schedule
should a suitable candidate haven been found.

Deadline: 31^st
October 2019

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