UN Senior Supply Assistant Job Careers – United Nations High Commissioner for Refugees (UNHCR)

Job Title:      Senior
Supply Assistant
Organisation: United
Nations High Commissioner for Refugees (UNHCR)
Position No.: 10018195
Vacancy Notice: Internal/ External Vacancy Notice Number 019/2019
Duty Station: 
Grade: GS-5

About UNHCR:

The Office of the
United Nations High Commissioner for Refugees was established on December 14,
1950 by the United Nations General Assembly. UNHCR’s mandate under the Statute
of the Office of the United Nations High Commissioner for Refugees is to lead
and co-ordinate action for international protection to refugees; seek permanent
solutions for the problems of refugees and safeguard refugee rights and
well-being. UNHCR has an additional mandate concerning issues of statelessness,
as it is given a designated role under Article 11 of the 1961 Convention on the
Reduction of Statelessness.
Job Summary:   The Senior Supply Assistant provides support
supply to all local activities pertaining to the supply chain function
including planning, sourcing, transport, shipping, customs clearance and
warehousing in the operation. The incumbent is supervised by a Senior Officer
who provides regular guidance. S/he works independently on routine tasks while
follows instructions of the supervisor or more complex issues. The incumbent
maintains regular contact on a working level on routine issues with other UNHCR
offices, UN agencies, NGOs, government partners and commercial contractors in
the area to facilitate the operation. The duty of the incumbent is to support
the management of material resources within the geographical area covered by
the office while exercising efficiency in the use of those resources.
Key Duties and Responsibilities: 
  • Apply UNHCR’s procurement strategy when planning for purchase of
    important commodities and services.
Operational Support
  • Initiate custom clearance of consignments, draft exemption requests,
    and liaise with local agent
  • Support warehouse management, and assist with planning and goods
    deliveries, and provide information on the status of requests and the
    availability of items in the supply chain.
  • Maintain accurate and comprehensive records on logistical activities
    and provide reports and updates periodically, and on request.
  • Examine Purchase Requests to ensure conformity and liaise with
  • Prepare quotation requests and tenders, produce bid-tabulations from
    tenders and prepare Purchase orders for approval.
  • Dispatch approved Purchase Orders, and follow-up with the delivery
    of ordered commodities and services.
  • Provide information on all procurement activities within area of
  • Assist in managing Property, Plant and Equipment (PPE) effectively
    according to UNHCR rules and regulation including registration and marking
    of new PPE, Physical verification of PPE, preparation of agreements,
    preparation of disposal forms (including submissions to LAMB/AMB), and
    assistance with disposal of PPE.
  • Produce standard asset management reports and other asset
    information, periodically and when requested.
Business Support
  • Maintain accurate data in all relevant business systems. Compile
    statistical information on supply chain related matters that will assist
    in decision making.
  • Any other responsibility deemed necessary or as delegated by the
    Supervisor in order to meet the level of service required by the
Key Results
  • UNHCR delivers timely and quality goods and services to persons of
    concern in compliance with supply chain rules and procedures.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UNHCR Senior Supply
    Assistant job placement should have completed Secondary School education
    with post-secondary training/certificate in Business Administration,
    Logistics, Warehousing or a related field.
  • At least five years of previous relevant job experience.
  • Fluency in English and working knowledge of another relevant UN
    language and/or local language (as applicable in the duty station).
  • Managing Resources
  • Analytical Thinking
  • Planning and Organizing

  • Completion of UNHCR learning programmes or specific training
    relevant to functions of the position such as the Supply Chain Learning
    Programme (SCLP).
  • Computer skills (MS Office and PeopleSoft/MSRP).
  • Experience in customs formalities.
  • Experience in logistics or warehousing.
How to Apply:
All interested
Ugandan nationals who wish to join the United Nations High Commissioner for
Refugees (UNHCR) in the aforementioned capacity are encouraged to click on the
link below and follow the application instructions after reviewing the job
Deadline: 3rd October 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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