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Job Title:           Procurement Specialist

Organisation:  UNOPS

Duty Station:    Entebbe, Uganda

Vacancy code: VA/2019/B5001/18714

Reports To  :    Head of
Support Services

About US:

The UNOPS Peace and Security Centre (PSC) is a principal service
provider in the field of mine action with the United Nations Mine Action
Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other
mine action partners. The Centre is responsible to administer, provide support
and oversight of the day-to-day management of the Project Field offices, both
according to the client requirements and in line with UNOPS rules and
regulations. It is headed by the Centre Director who has the overall authority
and accountability for the performance of the Peace and Security Centre on
behalf of its clients.

Background Information – Job-specific

The United Nations Mine Action Service (UNMAS) established a regional
support office, the Entebbe Support Office (ESO) in November of 2016.  This office provides regional support to
UNMAS programmes based in the Democratic Republic of Congo, South Sudan, and
the Abyei Administrative Area. The areas of support include Procurement, Supply
Chain, Logistics, Human Resources, Finance and Contracts Management.

Key Duties and
Responsibilities: 

 Functional Responsibilities

The Procurement
Specialist will provide support to the various UNMAS programmes supported by
ESO.  He/She will be responsible for the
development and implementation of strategic and effective procurement services
reflecting international public procurement best practices, compliance with
UNOPS procurement policy, rules, regulations and procedures, ensuring
appropriate risk management and obtaining the best value for money for the  acquisition of goods, services and the
contracting of works.

He/she analyzes
and interprets the respective rules and regulations and provides advice and
solutions to a wide spectrum of complex issues related to procurement. The role
requires deep understanding of procurement policy and processes and the
Procurement Specialist should be able to apply them to the appropriate
situations.

In addition to
responsibility for the deliverables of the work team, the incumbent’s work is
focused on strategic relationship building and demand management, mainly
referred to aggregation and dealing with complex organizational structures,
preparation of business cases and understanding of the supply market, as well
as sharing knowledge with projects in order to achieve reductions of costs and
savings.

Maintaining the
highest degree of personal and professional ethics, the Procurement Specialist
promotes a collaborative, client-focused, quality and results-oriented approach
in ESO.

The Procurement
Specialist works in close collaboration with the programme focal-points/colleagues
and with UNOPS HQ and PSC personnel, particularly with the Procurement Group
(PG) and PROT, as well as the Government officials, to successfully deliver
procurement services.

S/he supervises
and leads procurement personnel to deliver work results, in close cooperation
with the Head of Support Services Functional Responsibilities:

·        
Leads
the development and implementation of procurement and contracting strategies
for goods, services and works, focusing on achievement of the following:

•        
Appropriate
application of UNOPS procurement governance framework (rules, regulations,
policies and tools) in UNMAS programmes supported by ESO;

•        
Provision
of supply-market intelligence and analysis;

•        
Design
and implementation of Procurement strategies, approaches and plans according to
cost reduction and saving strategies;

•        
Provision
of expertise in market intelligence matched to business requirements;

•        
Utilization
of optimal stakeholder management principles;

•        
Appropriate
use of sustainability criteria;

•        
Provision
of oversight and supervision of the implementation and results of strategic and
routine procurement work plans in UNMAS ESO supported programmes, covering
Pre-Purchasing, Strategy and Planning, Requirements Definition, Sourcing,
Purchasing, Solicitation, Submissions, Evaluation; Review and Award, Post
Purchasing, Contract finalization and issuance, and Logistics.

·        
Manage
and guide procurement processes for the acquisition of goods, services and the
construction of works, focusing on achievement of the following results in
compliance with the official procurement policies, rules, regulations and
procedures:

•        
Application
of appropriate procurement modalities and instruments (e-sourcing, procurement and
Rosters of Suppliers) based on individual case requirements, utilizing
knowledge of procurement policies and instruments;

•        
Creation,
implementation and oversight of proper monitoring and control of procurement
processes including organization of RFQ, ITB or RFP, receipt of quotations,
bids or proposals, their evaluation and negotiation of certain conditions of
contracts in full compliance with UNOPS Procurement rules and regulations;

•        
Preparation/review
of solicitation documents, requests for awards and submissions to Contract and
Property Committees (CPCs);

•        
Management
of Procurement contracts and contractors through supplier and contract
performance management against agreed benchmarks and through agreed reporting
mechanisms;

•        
Implementation
of internal control system;

•        
Elaboration
of comments regarding project audit reports as needed.

·        
Ensure
introduction and implementation of sourcing strategy and e-procurement tools
focusing on achievement of the following:

•        
Creation,
development and management of rosters of suppliers, elaboration of supplier
selection and evaluation, quality and performance measurement mechanisms;

•        
Ensures
that the e-sourcing tools are used in accordance with agreed goals and
standards in this area.

·        
Team
Management:

•        
Facilitate
the engagement and provision of high quality results and services of the team
supervised through effective recruitment, work planning, performance
management, coaching, and promotion of learning and development;

•        
Provide
oversight, ensuring compliance by team members with existing policies and best
practices.

·        
Knowledge-building
and Knowledge-sharing

•        
Organize,
facilitate and/or deliver training and learning initiatives for UNMAS ESO
supported programme personnel on Procurement-related topics;

•        
Lead
and conduct initiatives on capacity development and knowledge building for
procurement personnel, including network development, plans, learning plans and
activities, procurement practice information and best practice bench-marking;

•        
Oversee
team’s contributions to procurement knowledge networks and communities of
practice including collaborative synthesis of lessons learnt and dissemination
of best practices in procurement management;

•        
Guide
team collection of feedback, ideas, and internal knowledge about processes and
best practices.

Qualifications,
Skills and Experience:

•        
The
ideal candidate must hold Advanced-level university degree (Master’s degree or
equivalent) in Procurement, Supply Chain Management, Law, Commerce, Business
Administration, Public Administration, Finance, Economics or related field with
five years of relevant experience is required OR;

·        
A
First-level university degree (Bachelor’s degree or equivalent) in Procurement,
Supply Chain Management, Law, Commerce, Business Administration, Public
Administration, Finance, Economics or related field with a minimum of seven
years of relevant experience is required.

·        
Relevant
experience is defined as experience in procurement or supply chain.

·        
Experience
at the international level or in combination with three years at the national
level, in advising on, or implementing policies and procedures to deliver a
range of complex procurement programmes and services is desired.

·        
Experience
in the usage of computers and office software packages (MS Office) is required.

·        
Fluency
in English (reading, writing and speaking) is required.

·        
Fluency
in French (reading, writing and speaking) is required.

How to Apply:

All interested Ugandan nationals who wish to join the UNOPS Peace and
Security Centre (PSC) are encouraged to click on the link below and follow the
application instructions after reviewing the job details.

Click
Here

NB:

 Candidates With No UN Or UNOPS Experience
Are Strongly Encouraged To Apply!

 Qualified Female Candidates Are
Strongly Encouraged To Apply!

Deadline: 19^th November 2019

                

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