The Ugandan Jobline

Job Title:            Operations Information Management and
Reports Officer

Organization:
  World
Food Programme

Duty Station:
    Uganda

VA NO.:                107502

Reports to:         The Head of Supply Chain

About US:

United Nations World
Food Programme (WFP) is the world’s largest humanitarian agency, fighting
hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger
in our lifetimes. Every day, WFP works worldwide to ensure that no child goes
to bed hungry and that the poorest and most vulnerable, particularly women and
children, can access the nutritious food they need. In emergencies, WFP gets
food to where it is needed, saving the lives of victims of war, civil conflict
and natural disasters. After an emergency, WFP uses food to help communities
rebuild their lives. On average, WFP reaches more than 80 million people with
food assistance in 80 countries each year. The organization has the global
footprint, deep field presence and local knowledge and relationships necessary
to provide access to food and contribute to lasting solutions, especially in
many of the world’s most remote and fragile areas.

Brief description of WFP in Uganda

WFP delivers food
assistance in emergencies and work with communities to improve nutrition and
build resilience. WFP provides life-saving food assistance and livelihood
opportunities to refugees in Uganda. In addition, WFP assists the most
vulnerable people in Karamoja with food and nutrition assistance. Finally, WFP
works with smallholder farmers and links them to markets.

As Uganda strives to
achieve Zero Hunger by 2030 and become a middle-income country by 2040, WFP is
also assessing its relevance and repositioning its role in Uganda.

Organizational Context

This job is found in
the WFP Uganda Country Office. The incumbent will work with minimum supervision
and will be heavily involved in activities and analytical work of a high
complexity, and will contribute to Operational Information Management and
Performance Reporting Improvement.

Job Summary:  The Operations Information Management and Reports
Officer to will manage the communication, Information and knowledge management
efforts. He/she will coordinate and manage the implementation of effective
communication and knowledge sharing strategies for other internal and external
stakeholders. 

Key Duties and Responsibilities: 

Key Accountabilities (not all-inclusive)

·        
Support
the organisation packaging, utilisation and dissemination of relevant
information to inform programme design, implementation and presentation to
internal and external audiences;

·        
Support
the external information provision and reporting requirements of the country
office inclusive of donor proposals and reports;

·        
Coordinate
the internal reporting requirements of the Country Office inclusive of monthly
Executive and Country Briefs, Donor Reports, proposals and ad-hoc briefing
materials as required;

·        
Regularly
update the OIM tusker and reports schedule, leading the coordination of all
inputs and alerting relevant units of reporting requirements and deadlines;

·        
Focus on
getting results: Consistently deliver results within individual scope of work
on time, on budget and without errors;

·        
Make
commitments and make good on commitments: Commit yo upholding individual
accountabilities and responsibilities in face of ever-changing or functional
priorities;

·        
Be
decisive: Make rational decisions about individual activities when faced with
uncertain circumstances, including in time of ambiguity regarding information
or manager direction; Connect and share across WFP units: Seek to understand
and adapt to internal or cross-unit teams’s priorities and preferred working
styles;

·        
Build
strong external partnerships: Demonstrate ability to understand and
appropriately respond to and/or escalate needs of external partners;

·        
Be
politically agile and adaptable: Portray an informed and professional demeanor
toward internal and external partners and stakeholders;

·        
Be clear
about the value WFP brings to partnerships: Provide operational support on
analyses and assessments that quantifies and demonstrates WFP’s unique value as
a partner.

4Ps Core Organisational Capabilities

Purpose

·        
Understand
and communicate the Strategic Objectives: Understands WFP’s Strategic
Objectives and the link to own work objectives.

·        
Be a
force for positive change: Flexibly adapts individual contributions to
accommodate changes in direction from supervisors and internal/external changes
(such as evolving needs of beneficiaries, new requirements of partners).

·        
Make the
mission inspiring to our team: Recognizes and shares with team members the ways
in which individual contributions relate to WFP’s mission.

·        
Make our
mission visible in everyday actions: Sets own goals in alignment with WFP’s
overall operations, and is able to communicate this link to others.

People

·        
Look for
ways to strengthen people’s skills: Assesses own strengths and weaknesses to
increase self-awareness, and includes these in conversations on own
developmental needs.

·        
Create
an inclusive culture: Participates in open dialogue, and values the diverse
opinion of others, regardless of background, culture, experience, or country
assignment.

·        
Be a
coach & provide constructive feedback: Proactively seeks feedback and
coaching to build confidence, and develop and improve individual skills.

·        
Create
an “I will”/”We will” spirit: Participates in accomplishing team activities and
goals in the face of challenging circumstances.

Performance

·        
Encourage
innovation & creative solutions: Shows willingness to explore and
experiment with new ideas and approaches in own work.

·        
Focus on
getting results: Consistently delivers results within individual scope of work
on time, on budget and without errors.

·        
Make
commitments and make good on commitments: Commits to upholding individual
accountabilities and responsibilities in the face of ever-changing country or
functional priorities.

·        
Be
Decisive: Makes rational decisions about individual activities when faced with
uncertain circumstances, including in times of ambiguity regarding information
or manager direction.

Partnership

·        
Connect
and share across WFP units: Seeks to understand and adapt to internal or
cross-unit teams’ priorities and preferred working styles.

·        
Build
strong external partnerships: Demonstrates ability to understand and
appropriately respond to and/or escalate needs of external partners.

·        
Be politically
agile & adaptable: Portrays an informed and professional demeanor toward
internal and external partners and stakeholders.

·        
Be clear
about the value WFP brings to partnerships: Provides operational support on
analyses and assessments that quantifies and demonstrates WFP’s unique value as
a partner.

Qualifications, Skills and Experience:

·        
The
ideal candidate must hold an Advanced University degree or a first degree with
additional years of related work experience in any of the following
disciplines: Political Science, Economics, Statistics, Information Management
or Journalism, Business Management, Social Sciences or related field;

·        
At least
five (5) years of progressively responsible professional experience within WFP,
as an OIM/R Officer or in a related functional role that has provided an
in-depth knowledge of OIM/R processes, systems and OIM/R requirements;

·        
Excellent
written and oral communication skills, able to clearly articulate insights to
external stakeholders and stakeholders within WFP;

·        
Strong
understanding of OIM/R concepts and principles with a broad knowledge of best
practices, techniques and processes;

·        
Strong
analytical skills with the ability to analyse and interpret information and
draw out the key messages;

·        
Capacity
to produce high quality products when working under pressure and with competing
deadlines;

·        
Ability
to work in a team and establish effective working relations with persons of
different national and cultural backgrounds;

·        
High
capacity for organisation and cross-functional coordination, as well as an
ability to work with a high degree of independence in a team environment;

·        
Ability
to adjust own communication style to different internal and external audiences
and purposes;

·        
Ability
to lead, motivate and develop less experienced/junior staff.

Other Specific Job Requirements

·        
This
section is optional to describe additional responsibilities & knowledge
required for the specific job.

Desired Experiences for Entry into the Role

·        
Knowledge
of the full range of communication approaches, tools and methodologies
essential to planning and executing effective communication programmes and
campaigns;

·        
Experience
with both internal and external communication roles experience working in
large, matrixes organisations with multiple stakeholders/reporting lines; a
blend of experience in both private and public sector organizations

NB: Female applicants and qualified applicants from
Uganda with Ugandan Nationality are
especially encouraged to apply.

WFP has zero
tolerance for discrimination and does not discriminate on the basis of HIV/AIDS
status.

No appointment under
any kind of contract will be offered to members of the UN Advisory Committee on
Administrative and Budgetary Questions (ACABQ), International Civil Service
Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee,
Joint Inspection Unit (JIU) and other similar bodies within the United Nations
system with oversight responsibilities over WFP, both during their service and
within three years of ceasing that service.

How to Apply:

All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.

Click
Here

Deadline: 31st October 2019

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