The Ugandan Jobline

Job Title:        Temporary
Procurement and Administrative Assistant

Organization: TechnoServe
(TNS)

Duty Station: Kampala,
Uganda

Reports to: Human
Resources Manager

Duration: 6
months

About US:

TechnoServe (TNS) is
a non-profit international development organization founded in 1968. Its
mission is to help entrepreneurial men and women break the cycle of poverty by
building businesses that create jobs, income, and economic opportunities for
their families, their communities, and their countries. Our work focuses on
identifying promising business opportunities with a positive economic role for
and impact on the rural poor. Our approach is based on hiring high-performing
people who share our vision of private sector solutions to generate sustainable
solutions to poverty. We believe in hard work, creativity, and leveraging the
dynamism of talented people. We are committed to innovation, learning, and
results, with a global team drawn from world-class industry and management
consulting firms. We are currently working in more than 20 countries in Africa,
Latin America, and Asia.

Job Summary:  The Operations Department is committed to
implementing and maintaining the highest standards of efficiency and integrity
in the purchase of goods and services. The overriding objective for all TechnoServe
procurement activity is the prompt and effective provision of materials and
services to TechnoServe beneficiary populations in compliance with donor
specifications. The Temporary Procurement and Administrative assistant is
responsible for conducting specific procurement activities under the
supervision of the Human Resources Manager. Working closely with all programs
and Finance, the Procurement assistant is instrumental in supporting Field
Activities through accomplishing specific tasks listed below; 

Key Duties and Responsibilities: 

·        
Conduct
market surveys for frequently purchased items in relation to SLAs (Enter SLA
Data ready for analysis, prepare evaluation reports, draft SLAs for selected
vendors).

·        
Participate
in Supplier information verification, due diligence, workshop visits.

·        
Design a
Database tracker for long term contracts: Leases, Internet, SLAs.

·        
Handling
Procurement filing for both electronic and hard copy documents.

·        
Assist
the management and office staff with procurement activities, as required;

·        
And Any
Other duties as assigned from time to time.

Procurement

·        
Implementing
tendering processes for procurements requiring open tender process. Issue
Request for Qoutations, proposals, and tender documents, participate in the
analysis process, draft contract/LPOs, issue LPOs.

·        
Maintaining
appropriate databases to track and manage running contracts.

·        
Ensure
that correct documentation for procurement and contracts are completed and
filed to TNS procurement standards and policies.

·        
Update
the procurement master list from time to time.

·        
Work
with Program managers to ensure contract terms are observed by contractors,
constantly making follow ups and providing necessary amendments for contracts.

·        
Ensure
timely and accurate payment processing and documentation.

Fleet

·        
Support
the Drivers as necessary to ensure that vehicle repairs, insurance and payments
are made on time and in accordance with TNS policy.

·        
Provide
support in monthly vehicle and fuel reporting as may be required.

Assets

·        
Responsible
for logging all new TNS assets in TNS Uganda program in the asset register and
ensuring the appropriate coding and tagging are placed on each item. Regularly
updates asset register with changes and new acquisitions.

·        
Ensure
all lost, damaged, sold, stolen (or other) items re properly recorded in with
an approved form, ensure any necessary supplement documentation is completed.

·        
Other
duties as assigned by supervisor.

Qualifications

·        
Degree
in procurement and Logistics Management/ Procurement and Purchasing;

·        
Strong
organizational skills;

·        
Ability
to interact effectively with personnel.

·        
Excellent
oral and written English skills.

·        
Computer
skills on MS Office programs, especially in MS Excel.

·        
A
demonstrated ability to multi-task and process information into action as to
not delay program activities.

·        
Ability
to learn fast. A clear understanding of procurement ethics is essential.

Preferred Skills and Experience:

·        
At least
two years’ experience doing related work

·        
Strong
communication and facilitation skills and ability to establish good  working relationships

How to Apply:

If you are interested
and you meet the requirements, apply by Email only to the Human Resources
Manager: ug-jobs@tns.org; please submit a resume, cover letter and three professional
references with the position title placed in the subject line of your email and     on the application letter.

NB: Please note that
only shortlisted candidates shall be contacted. TechnoServe Inc. is an Equal
Opportunity Employer, women are encouraged to apply.

Deadline: 4th October 2019  

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