The Ugandan Jobline

Job Title:    Project Management Specialist (Supply
Chain)

Organisation:
USAID/Uganda

Duty Station:  Kampala, Uganda

Salary Range:
UGX 145,734,783 – 214,194,284 per annum, equivalent to FSN-11.  

Solicitation Number: 72061720R10003

Key Duties and Responsibilities: 

STATEMENT OF DUTIES:

·        
(1) General
Statement of Purpose of the Contract

·        
USAID/Uganda
is seeking for a qualified individual to fill the Project Management Specialist
(Supply Chain) position located in the Supply Chain sub-unit within the Health
Systems Strengthening (HSS) unit in the Office of Health and HIV (OHH) – but
based at the Ministry of Health (MOH) – National Medical Stores to facilitate
the advisory role of this position.

·        
The PMS
supports Presidential initiatives and other Agency priorities under the
President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria
Initiative (PMI), Preventing Child and Maternal Deaths and Protecting
Communities from Infectious Diseases. The successful achievement of these
initiatives depends on the timely procurement and distribution of health
commodities, and this position serves as a critical link between USAID/OHH and
the MoH in helping advance USAID/Uganda’s health  Solicitation No: 72061720R10003

·        
The
primary role in the position is to provide critical, high level policy advice
and technical support to theGovernment of Uganda (GoU), specifically the
Ministry of Health (MoH) and National Medical Stores (NMS).

·        
The PMS
will focus mainly on technical support, collaboration and coordination with
each of the key National and decentralized supply chain management systems in
their fulfillment of mandates to effectively provide adequate and quality
health commodities in a standardized, timely, efficient, and cost effective
manner.

·        
The PMS
also supports the U.S. Government (USG) in its efforts to strengthen

·        
Government
of Uganda (GoU) supply chain management (SCM) systems for improved commodity
security and accountability for both the public and private health sector.

 Statement of Duties to be performed

Technical Leadership (50%)

·        
Stay
abreast of state-of-the-art knowledge, programming and best practices related
to supply chain management and utilize this information to improve MoH and NMS
supply chain management.

·        
Use
diplomatic skills and technical acumen to influence the MoH and NMS in their
strategic decisions and policy formulation to strengthen supply chain
management, including transparency and accountability, and encourage the GoU to
take concrete steps in the overall journey to self-reliance.

·        
Influence
other donors, and the private sector to leverage resources for health systems
strengthening to achieve mutual goals such as those related to PEPFAR, PMI, the
Global Health Security Agenda, FP2020, and preventing child and maternal
deaths.

·        
Recommend
and implement mechanisms that will ensure transparent and accountable
management of health commodities at all levels of the system.

·        
Support
Ministry of Health (MoH) efforts to ensure supply chain systems fully integrate
with key commodity management and information systems that will allow end to end
data visibility.

·        
Work in
collaboration with the MoH Pharmacy Department, National Medical Stores (NMS)
and district governments (commodity officers and District Health Teams (DHTs)
to adapt best practices and innovations for commodity management in relation to
service delivery.

·        
Provide
technical support for policy related issues that impact on supply chain,
commodity management and allocation of resources for health commodities.

·        
Provide
supply chain expertise to USG Implementing Partners (IPs) during their program
planning, and implementation using standardized supply chain packages.

·        
Support
improvement for supply chain planning, communication and coordination between
the NMS, MoH Pharmacy Department and targeted programs including HIV, Malaria,
TB and Reproductive Health/Family planning among others, in order to minimize
stock outs of key health commodities.

·        
Mentor
and work collaboratively to strengthen technical capacity among MoH and NMS
staff working on supply chain and commodity management to improve quality
systems for commodities.

·        
Participate
in key technical fora related to supply chain and commodity management at the
MoH, NMS, Ministry of Finance, Planning and Economic Development (MOFPED), and
among key donors involved in supply chain.

·        
Serve as
the USG point of contact to liaise with MoH and NMS in relation to coordinating
supply chain systems support, supply planning, forecasting, quantification and
programming.

·        
Advocate
for increased staffing and resources for critical staff at MoH Pharmacy Department,
and district local governments.

·        
Support
MoH to lead and manage significant standardization and categorization of
commodity supplies and commodity-specific projects towards achieving strategic
buying within each of the country programs and looking for ways to collaborate
at regional and global levels.

 Program Management (30%)

·        
Serve as
an AOR/COR/Activity Manager for one or more activities (and assist the AOR/COR
in performing certain technical oversight duties); ensure that USAID exercises
prudent management over the award and monitor the recipient’s progress in
achieving the objectives of the program description.

·        
Work
with the USAID Health/HIV team to monitor Implementing Partners (IPs)
supporting supply chain systems implementation at all levels, and monitor
achievement of milestones.

·        
Coordinate
exchanges and sharing of best practices among USG and other stakeholders in the
Health and HIV program areas to strengthen supply chain systems improvement.

·        
Assist
the HSS team to develop mechanisms for commodity procurement including support
on sourcing and buying using local and international partners.

·        
Provide
project management support for supply chain, fiduciary management and commodity
procurement awards within the mission.

·        
Support
MoH to set up and implement key performance metrics processes that indicate
improvement in performance of the supply chain management system.

·        
Participate
in annual planning, including the country operational plan, malaria operational
plan, and the operational plan in collaboration with the PEPFAR, HSS, Malaria
and Family Health Teams, by providing supply chain management expertise.

·        
As the
PMS position cuts across all areas of the health portfolio, work closely with
other CORs, AORs and Activity Managers to review and support annual work
planning to ensure activities are aligned with MoH policies and plans,
coordinated with other USAID and development partners’ activities, and reflect
state of the art interventions and best practices in supply chain management.

Design of New Activities – 10%

·        
As the
HSS programs evolve and funding levels change, apply critical analysis and
strategic thinking skills to identify areas for strategic support, participate
in the selection of implementing mechanisms, 
design and review proposals or applications, participate in procurement
process, and guide the implementation of activities.

 Integration of Supply Chain best practices
with critical Mission Activities – 10%

·        
Coordinate
with other OHH staff to ensure development of key systems that effectively
integrate of HIV, Malaria, Family Health and Strategic Information portfolios.

·        
Contribute
to activities that support the provision of technical and administrative
oversight of USAID programs implementing integrated USAID Health systems,
malaria, tuberculosis, HIV, family planning, reproductive health, child
survival, and nutrition activities at national and district/site levels.

·        
Coordinate
other activities within the health portfolio as they relate to Health Systems
Strengthening, including forecasting and quantification, planning and
procurement of supplies, community services, social marketing, communication,
monitoring and evaluation, human resources for health and health systems
strengthening.

·        
CCN PSCs
may participate in temporary duty (TDY) travel to USAID/Washington and other
Missions in order to participate in the Foreign Service National Fellowship
Program described in ADS 495maa.

 Supervisory
Relationship:

·        
Works
under the general supervision by the Supply Chain sub-unit leader. Assignments
are made orally and in writing. Most assignments occur in the normal course of
the work, but the PMS is required to determine those that must be coordinated
with the supervisor. The supervisor provides a review of the assignment, the
goals and objectives to be achieved, and the results expected. The PMS will
seek advice and assistance as required. Work is reviewed in terms of results
achieved.

 Supervisory Controls:

·        
Continued
supervision of other Mission staff is not contemplated.

Qualifications, Skills and Experience:

·        
Offers
will be initially screened for compliance with application instructions and
eligibility in accordance with the minimum qualification criteria listed below.
Applicants who do not meet all of the education and experience requirements or
who provide incomplete, unsigned applications that are not in compliance with
the application instructions will not be evaluated or considered for award.

Education:

·        
Master’s
Degree, or the local equivalent, in Public Health or another field closely
related to health systems and commodities management.

Prior Work Experience:

·        
At least
seven (7) years of progressively responsible professional experience working in
Uganda in Health and HIV/AIDS field.

·        
This
work experience should include at least five (5) years of project management in
relation to supply chain and/or health commodities management.

·        
Supply
chain experience working with GoU at the National, district and/or facility
level is required.

·        
Experience
collaborating with and/or working for key donors, development partners, or
NonGovernmental Organizations (NGO) is required.

Language Proficiency:

·        
Level IV
(fluent) spoken and written English language proficiency is required.

Job Knowledge:

·        
Knowledge
of national supply chain management systems and Health and HIV/AIDS service
delivery in the public and private sector in Uganda including but not limited
to procurement, warehousing and distribution, receipt and ordering of
commodities, supply planning, quantification, and use of supply chain
management information and management systems.

·        
Solid
understanding of donor engagement in supporting health systems strengthening
efforts and health commodities.

Skills and Abilities:

·        
Demonstrated
project management skills, including data and information management,
administrative, and monitoring skills used to track the performance of
implementing partners and activities.

·        
Ability
to present information, analyses, and recommendations in clear written and oral
formats.

·        
Ability
to work effectively within a team and interagency environment.

·        
Ability
to initiate and self-manage work with minimal supervision.

·        
Demonstrated
ability to coordinate and organize stakeholders at national and lower levels of
management.

·        
Ability
to travel to regions and districts within Uganda.

·        
Ability
to work in a multi-cultural, dynamic and fast paced environment.

·        
Demonstrated
ability to support policy development, interpretation and implementation in
relation to health supply chain and health related programs.

·        
Ability
to work in a multi-stakeholder engagement environment

·        
Excellent
computer skills including Word, Excel, and PowerPoint. Skills related to
logistics management software (e.g. Pipeline, Quantimed, FAST Tool) are
required.

How to apply:

Offers must be
presented as detailed in Section IV of the solicitation document and shall
include:

A typed and hand
signed (around Section 6 – Declaration) DS-174 Employment Application for
Locally Employed Staff or Family Member (https://eforms.state.gov/Forms/ds174.pdf;
Version Exp. 06/2022).

Cover letter
(addressed to the USAID Supervisory Executive Officer) clearly indicating the
position for which you are applying and describing how you meet the minimum
requirements.

Completed curriculum
vitae/resume as detailed in the solicitation document.

 Supplemental [separate] document specifically
addressing each QRF as outlined in the solicitation.

Copies of Academic
Transcripts.

All offers must be
e-mailed to: KampalaHR@state.gov

Offers must be in a
standard file type such as Microsoft Word (.doc) or Adobe Acrobat (.pdf). All
should be in one document which should not exceed 10MB. 

ONLY ELECTRONIC
SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORT LISTED OFFERORS WILL BE CONTACTED.

For more information
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Deadline: November 13, 2019:4:45 PM local time.

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