The Ugandan Jobline

Job Title:       Project Management Assistant (Health
Systems Strengthening)

Organisation: United States US Embassy, US Mission in Uganda 

Duty Station:  USAID/Uganda Kampala, Uganda

Salary Grade: UGX. 64,941,542 – 94,765,215 per annum

Solicitation Number: 72061720R10004

About US Embassy:

The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years.  Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda.  The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.

Among the offices operating under the U.S Mission to Uganda are:

• United States Agency for International Development (USAID)
• Centers for Disease Control (CDC)
• Peace Corps

About US:

USAID began its
assistance to Uganda immediately after its independence in 1962, recognizing
the country’s potential as a “bread basket” of Africa, with its rich natural
resources, and significant rural population. Priorities have evolved over the
past five decades, and we remain committed to improving Ugandans’ livelihoods.

 With three
integrated development objectives—increasing resilience, addressing demographic
drivers, and strengthening systems, USAID works in partnership with the people
of Uganda to address the fundamental challenges constraining the country’s
development.

Job Summary:  The Project Management Assistant (Health Systems
Strengthening) position located within the Office of Health and HIV (OHH)’s
Health Systems Strengthening (HSS) unit will provide a wide array of support to
OHH projects, including support to project design, budgeting, compliance, and
performance monitoring and evaluation.

S/he conducts a
variety of complex research, analyses and reporting, and supports internal
cross-cutting efforts and external coordination; provides assistance in partner
development and private sector engagement, serves as the Mission’s alternate environment
officer and provides direction and oversight to OHH and implementing partners
(IPs) on issues related to environmental compliance, in accordance with USAID
requirements to incorporate environmental considerations into results-based
planning, achieving, assessing and learning.

KEY DUTIES AND RESPONSIBILITIES: 

Project Environmental Compliance – 70%

·        
Serve as
the Mission’s Alternate Mission Environmental Officer (MEO) to ensure that
projects and activities throughout the Office follow environmental compliance
regulations and climate risk management guidelines, including health care waste
management procedures and construction project environmental compliance.

·        
Advise
Technical Teams, Contracting/Agreement Officers’ Representatives(A/COR),
Activity Managers on how best to comply with USAID Environmental procedures
over the life of projects, including effective monitoring of partner
implementation of the environmental mitigation measures.

·        
Provide
technical guidance and draft environmental documentation; Initial Environmental
Evaluations (IEEs), Environmental Monitoring and Mitigation Plans (EMMPs), and
Action Memos. Approve work plans, approaches, solutions, designs, or
refinements.

·        
Receive
and inspect completed services or supplies upon delivery, and verify that they
meet the acceptance standards, including time of delivery, specified in the
contract. As necessary, provide direction the contractor in writing to take
appropriate action to correct the deficiencies.

·        
Serve in
a cross-cutting role to promote integrated environmental awareness throughout
the Mission.

·        
Serve as
a liaison between OHH and the Economic Growth Office (EG) on upcoming programs,
budgets, activity closeout.

·        
Coordinate
closely with the EG MEO on effective direction and oversight of Mission
environmental compliance activities and liaise with the regional MEO based in
Nairobi.

·        
Serve as
a liaison between OHH and the Mission Engineer on preparation of Statements of
Work for preconstruction, construction implementation, construction oversight,
and post-construction (including monitoring and evaluation).

·        
Participate
in site visits to monitor compliance oversight for USAID projects throughout
Uganda, including travel up to 10% of the time.

·        
Provide
technical and management support to Mission environmental and construction
reporting requirements, including those under PEPFAR.

·        
In the
absence of the MEO, serve in an acting role on his/her behalf.

·        
Assist
MEO in organizing and conducting environmental compliance trainings, brown bags
etc, at the Mission.

·        
Represent
USAID on health infrastructure technical working group

Project/Activity Management – 30 %

·        
Support
contracting officer’s representatives/agreement officer’s representatives
(COR/AORs) in the management, monitoring, and evaluation of program/project/activity
implementation, and manages sector-specific information in specialized
databases.

·        
Serve as
COR/AOR, Alternate COR/AOR, and/or Activity Manager on designated awards.

·        
Track
and manage IP budgets, funding, accruals and expenditures. Review and approve
IP’s request for payments and ensure funding actions comply with USAID
regulations.

·        
Monitor
IP management of and annual reporting on government-furnished property.

·        
Verify
the return or disposition at contract close-out.

·        
Ensure
performance-monitoring systems are in place, establish and track indicators,
and participate in the development of evaluation plans, assessments, and
implementation.

·        
Collect,
monitor, and interpret performance data to strengthen project activities.
Prepare status reports and provide information on progress in achieving
outputs, objectives, and results for Office activities.

·        
 Make recommendations and provide support to IP
corrective actions, as needed.

·        
Participate
in new activity design and strategy development within the organization.

·        
Prepare
documents related to program planning, implementation, and management, including
memoranda, letters, documents in USAID’s global award management system
(GLAAS), performance reports, trip reports, and analyses.

·        
Manage
electronic and hard-copy filing systems for OHH based on USG and USAID record
retention regulations.

·        
Coordinate
with the Office of Security to obtain necessary security clearances and
appropriate identification for contractor designated personnel. Monitor
contractors’ compliance with the security specifications.

·        
Prepare
routine and extraordinary reports, including project/activity status reports,
Division/Office specific contributions to outside reporting requirements, the
Country Operational Plan, semi-annual and annual reports, budget and program
analyses, quarterly accruals reports, briefings, presentations, and other
reporting requirements.

·        
Organize
field trips, conferences, and seminars, and provides support to high-level
visits to the Mission CCN PSCs may participate in temporary duty (TDY) travel
to USAID/Washington and other Missions in order to participate in the Foreign
Service National Fellowship Program described in ADS 495maa.

Qualifications, Skills and Experience:

Education:

·        
Bachelor’s
degree in financial management, business administration, accounting, social
sciences or related field is required.

Prior Work Experience:

·        
Three to
five years of progressively responsible work in financial management,
budgeting, accounting, business administration, program management, environmental
compliance, private sector engagement, project development, social economics or
another closely related field is required.

·        
Prior
experience working with international donor organizations or donor-funded
projects is highly desirable.

Language Proficiency:

·        
Level IV
English ability (Fluent) is required.

Job Knowledge:

·        
Demonstrated
knowledge of statistics, accounting and/or budgeting practices and procedures.

·        
A
practical knowledge of business correspondence, database management, and
project management.

·        
Familiarity
with public health interventions in Uganda.

·        
Knowledge
of Environmental Compliance rules and regulations and climate risk management guidelines
highly desirable.

Skills and Abilities:

·        
Strong
interpersonal skills and ability to work collaboratively as part of a
multicultural team.

·        
Ability
to work independently and perform at a high level with minimal supervision.

·        
Ability
to communicate information in objective, transparent, accurate, and concise
oral and written forms.

·        
Ability
to present information, analyses, and recommendations in clear written and oral
formats.

·        
Excellent
analytical, technical and project management skills to review and provide
substantive feedback on concept papers, proposals, program descriptions/scopes
of work, performance reports, and other technical and programmatic documents.

·        
Ability
to respond professionally and adjust in fluid situations in order to meet
deadlines in the face of competing priorities and time pressures.

·        
Ability
to establish and maintain effective working relationships with a variety of
internal and external points of contact.

·        
Excellent
computer skills including in Microsoft Office, web-based databases, and
electronic filing, including the ability to help others and to learn new
programs quickly.

·        
Ability
travel up to 10% of the time.

How to Apply:

Offers must be
presented as detailed in Section IV of the solicitation document and shall
include:

1. A typed and hand
signed (around Section 6 – Declaration) DS174 Employment Application for
Locally Employed Staff or Family Member (
https://eforms.state.gov/Forms/ds174.pdf 
; Version Exp. 06/2022).

2. Cover letter
(addressed to the USAID Supervisory Executive Officer) clearly indicating the
position for which you are applying and describing how you meet the minimum
requirements

3. Completed
curriculum vitae/resume as detailed in the solicitation document.

4. Supplemental
(separate) document specifically addressing each QRF as outlined in the
solicitation.

5. Copies of
Academic Transcripts.

6. All offers must
be e-mailed to: KampalaHR@state.gov

  7. Offers must be in a standard file type
such as Microsoft Word (.doc) or Adobe Acrobat (.pdf). All should be in one
document which should not exceed 10MB.

ONLY ELECTRONIC
SUBMISSIONS WILL BE ACCEPTED AND ONLY SHORT LISTED OFFERORS WILL BE CONTACTED

For more information
check at the link below

Click
Here

Deadline: 28th
October 2019 at 5:00 p.m.

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