Project Coordinator – ABLE Project – World Vision

Organization: World Vision
Reports to: Programme
Duty Station: Uganda
About us:
World Vision Uganda is a
Christian relief, development and advocacy non-government organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 82 districts in Uganda
implementing projects in health & nutrition, water, sanitation &
hygiene (WASH), livelihoods & community resilience, education and child protection.
World Vision (WV) is committed to the protection of children and adult
beneficiaries from exploitation and abuse and will not employ people whose
background is not suitable for working with the beneficiaries above. All
employment is conditioned upon the successful completion of all applicable
background checks, including criminal record checks where possible.
Job Summary: The Project Coordinator – ABLE Project will ensure
that the project is delivered on time, to budget and to the required quality
standards meeting both programmatic and financial targets; and leading on the
project implementation Monitoring and evaluation and coordination with
stakeholders. S/he ensures the project is effectively resourced and manages
relationships with a wide range of groups (including all project stakeholders –
while also leading and inspiring the project team with a view to building their
capacity. The Program Officer is also responsible for managing the work of
consultants, allocating and utilizing resources in an efficient manner and
maintaining a co-operative, motivated and successful team in collaboration with
line management.
Education Program Officer will be
required to work closely with the Education Technical Program Manager to make
sure that the scope and direction of the project is on schedule, as well as
other units for support. The position contributes to the vision of children
enjoying life in all its fullness through realization of sustainable Child Well
Being outcomes at the community, districts and national levels.
S/he will also support to deliver
safe school methodologies in the target schools to prevent and reduce VACiS to
improve retention.
Key Duties and Responsibilities: 
Project Management and coordination:
  • Support
    the grant project in development of project designs, annual plans, and
  • Ensure
    timely and quality implementation of project interventions against set
  • Ensure
    work plans for implementation are made and expectations met.
  • Contribute
    to ongoing assessments and analyses to better understand child protection
    risks and link the affected to support structures.
  • Ensure
    quality in the rollout of classroom management practices that will create
    a safer learning environment and improve retention in assigned districts
    of implementation.
  • Analyze
    trends and develop/align project strategies to meet needs.
  • Ensure
    maximum integration and synergies of the grant with APs interventions.
  • Liaises
    with, and provide updates on progress to, project stakeholders/management.
  • Record
    and manage project issues, scope and change control – escalating where
  • Support
    implementation of innovative and culturally appropriate approaches to
    equip pupils with skills to protect themselves from abuse and violence.
  • Track
    financial management and budgets allocated for the project.
  • Produce
    timely, accurate, compliant and quality reports to direct supervisors.
  • Responsible
    for project assets at local office level.
Capacity Building and Training:
  • Work
    in close collaboration to build synergies with Child Protection, Education,
    Health, Advocacy, Livelihoods, WASH and M&E teams to ensure a holistic
    approach to programming to end violence against children in schools.
  • Manage
    project trainings within the defined budget.
  • Delivers
    training to Lead Trainers, TOT, support supervision, role modeling, and
    mentoring to teachers and youth regarding retention, child protection, and
    ending violence against children in schools.
  • Implement
    community-based approaches in collaboration with local authorities to
    promote accountability for Pupil safety and to improve retention.
  • Support
    capacity building of SMCs/PTAs to participate in education district
    advocacy initiatives.
  • Mentor
    team members through on-the-job training, guidance and support.
  • Collaborate
    with Organizations and Existing structures at the district, school and
    community levels to ensure cases of violence against children are
    addressed to their logical conclusion.
Monitoring & Evaluation:
  • Support
    processes of establishing project baselines and evaluations of the Able
  • Conduct
    quarterly, bi-annual and annual monitoring in-line with the project
    M&E framework/plan and disseminate findings and recommendations.
  • Conduct
    end of project evaluation to assess impact and share findings with
    beneficiaries and partners including the donor.
  • Provide
    timely and accurate monthly management, quarterly, semi/annual reports and
    other reports as needed or requested in line with grant standards and
    timelines, to line and functional supervisor.
  • Monitoring
    project progress and performance. Monitor and guide the grant project’s
    implementation of design and plans, DME processes and budgets in line with
    agreed targets and standards.
  • Capture
    project indicators related to community engagement in ending violence
    against children in schools and promoting whole school approaches to safe
    learning environment.
  • Effectively
    report and document all information related to project progress and
    disseminate through regular reporting.
  • Manage
    the project information and documentation processes, and ensure effective
    communication of the grant project results. Document and disseminate
    project learning and best practices.
  • Ensure
    appropriate filing and availability of documentation of project
    information as required for internal and external communications,
    accountability, audits, and evaluation purposes and reporting.
Partnership and Networking:
  • Liaise
    with the local government and other partners in regard to project
    implementation and opportunities, leveraging their resources against WV’s
    to improve sustainability.
  • Prepare
    and organize district level advocacy events in coordination with relevant
  • Participate
    and represent WVU in key donor or partner engagements and technical
    working forums at district and regional levels.
People Management:
  • Managing
    and leading the project team and supporting in recruiting of project
    staff, volunteers and consultants.
  • Assist
    in the selection, training and support of program/project staff.
  • Ensure
    appraisal of line managed staff against responsibilities and key
    performance Indicators are conducted appropriately.
  • Promote
    principles of self-care for staff and provide opportunities for teams to
    seek support.
  • Comply
    with security protocols, consider security implications of all project
    activities and fosters a safe environment for staff to report security
Financial/Budget Management:
  • To
    take overall responsibility for effective utilization, management and
    monitoring of the project budget, ensuring adequate financial and
    administrative systems are in place and followed.
  • Maintain
    staff & stakeholder awareness of budget and expenditures in order to
    manage project within.
  • Develop
    monthly work plans and expenditure targets in line with project budget.
  • Work
    with Finance and Logistics to plan and procure supplies within project
    budgets and expected timeframes.
  • Effective
    management of the project budget within acceptable minimum variance (no
    over/under expenditure) and in compliance with donor
  • Financial
    management and accountabilities done in line with grants financial
    management policy and guidelines.
  • Ensure
    zero tolerance to fraud.
  • Budgeting
    –Annual planning and budgeting for the grant done in line with planning
    and budgeting guidelines and timelines.

Qualifications, Skills and Experience: 
  • The
    ideal applicant must hold a Bachelor Degree in Education, Social Sciences
    or other degree with a diploma in Education. Post graduate education
    training is an added advantage.
  • Relevant
    experience of at least 5 years in primary education programming with a
    reputable institution, national or international NGO.
  • Good
    understanding of education concepts and issues in development contexts,
    especially Uganda.
  • Demonstrated
    experience in the logical framework approach to project design, monitoring
    and evaluation/ project cycle management.
  • Good
    understanding of data analysis software such as SPSS, Ms Excel, and Stata.
  • Demonstrated
    experience and skill in research, analysis and report writing.
  • Strong
    facilitation and presentation skills with a passion for sharing knowledge.
  • Ability
    to work independently and as part of a diverse team.
  • A
    committed Christian, able to stand above denominational diversities.
  • Highly
    motivated to achieve quality results and service.
  • Demonstrate
    accountability and integrity.
  • Ability
    to communicate effectively.
  • A
    good team player.
  • Ability
    to work with communities.
  • Knowledge
    of the local language of the area of interest is desirable.
  • Attend
    and participate/lead in daily devotions and weekly Chapel services.
  • Perform
    other duties as required.
  • Computer
    literate – command and knowledge of Ms Excel, Word and PowerPoint and
    Lotus Notes is essential.
How to apply: 
All suitably qualified candidates are encouraged to apply online by
visiting World Vision International’s e-recruitment jobs portal at the web link
Please follow instructions on How to Create Account and Profile at World
Vision’s e-recruitment portal.  Qualified
female candidates are particularly encouraged to apply.
Deadline: 17th October 2019
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