Procurement Officer US NGO Jobs – Mercy Corps

Organization: Mercy
Duty Station: 
About US:
Mercy Corps is a
leading global organization powered by the belief that a better world is
possible. In disaster, in hardship, in more than 40 countries around the world,
we partner to put bold solutions into action — helping people triumph over
adversity and build stronger communities from within. Working in Uganda since
2006, Mercy Corps has applied market-driven solutions to communities across the
country, equipping individuals and households with the knowledge, skills and
confidence to generate improvements in their access to markets, livelihoods,
health, nutrition, and security, in order to improve their overall resilience.
Job Summary:  The Procurement Officer is responsible for
carrying out all procurement aspects of Mercy Corps’ operation. Working closely
with Program, Administration, Finance and Logistics, the Procurement Officer is
very instrumental in supporting program activities and in ensuring
effectiveness and efficiency in delivery of services to the organization. The
procurement officer is expected to do field visits to support field teams.
Key Duties and Responsibilities: 
  • Daily coordination of Mercy Corps
    procurement activities;
  • Have a full understanding of Mercy Corps
    procurement policies, regulations and forms.
  • Assist Program and operational personnel
    in regular procurement planning meetings.
  • Assists staff as needed on creating
    clear and understandable purchase requests and other documentation;
  • Along with other procurement team
    members, coordinate all MC tenders and tender processes ensuring
    transparency, competitiveness and compliance to Mercy Corps and Donor
  • Be the facilitator to the contracts
    committee ensuring all processes and committee meetings are documented,
    transaction documents properly reviewed, approved and filed in accordance
    with standard operating procedure.
  • Collects quotations, pricelists and bids
    from the market to facilitate procurements as per Mercy Corps standard
    operating procedures and policies.
  • Keep the procurement masterlist database
    up to date at all times. Prepare standard or adhoc reports as requested.
  • Ensure proper use of procurement
    paperwork including Purchase Request, Request for Quotations, Bid
    Analysis, Purchase Order, Service Contract, Goods Received Note and
    Payment Request. Forms are completed to MC standards.
  • Interact with service providers,
    contractors, and other partners in coordination with the Program &
    Supervisor to ensure relationship is managed;
  • Sensitize vendors on Mercy Corps
    procurement procedures and advocate for high level of integrity.
  • Provide status reports on ongoing
    procurement transactions to respective programs.
  • Coordinate deliveries with requestors
    and vendors.
  • Maintain the filing of both hard copy
    and soft copy of the ongoing and complete Purchase Requests with all the
    supporting documents as required by the Mercy Corps Procurement Policy.
  • All incidents, procurement related,
    supplier related reports are captured and properly filed.
  • Enforce adherence to procurement
    thresholds, time –to-award timelines and approval authority matrix.
  • Coordinate with the Finance Department
    to ensure that payments to vendors are made on-time and without
    unnecessary strain on the financial systems of MC.
  • Ensure that all Mercy Corps’ procurement
    activities are legal and moral.
  • In cooperation with financial management
    staff, help to ensure compliance with established financial management
    rules and procedures for all MC procurement and personnel.
  • Maintain a file on market prices for
    commonly bought items, and continuously review for any changes in market
  • Maintain and update Supplier Database.
  • Support in establishment of Master
    Supplier agreements, especially for commonly used items, with interval
    reviews for any market changes.
  • Maintain the integrity of the
    segregation of duties in the procurement cycle.
  • Orient all Mercy Corps employees to
    Procurement procedures as needed. Assists in training staff on procurement
    policies and procedures.
  • Conduct himself/herself both professionally
    and personally in such a manner as to bring credit to Mercy Corps and to
    not jeopardize its humanitarian mission.
  • Field travel up to 30% will be required.
  • Other duties as assigned by supervisor.
Asset, Warehousing
and Commodity aspects;
  • Along with warehouse in charge, oversee
    activities associated with the delivery and receipt of goods/commodities
    from vendors to the office and to different planned field locations are
    properly done.
  • Coordinate with the Warehouse on
    delivery of items including completion of Goods Received Notes, storage of
    items and transfer of items to field sites.
  • Assists with asset management. Identify
    assets during the course of procurement. Receive and track entry of all
    procured assets into the required tools. Notify the Asset Controller when
    expecting receipt of assets.
  • Maintain strict adherence to MC and
    relevant donor asset and warehouse policies and procedures.
  • Adhere to proper goods receiving,
    storage and warehousing procedures.
  • Complete required and customary documentation
    for shipments to Uganda such as waybills, bills of lading, customs
  • With the warehouse in charge, ensure WH
    is notified on time on the arrival of supplies including commodities and
  • All other activities to ensure the
    smooth and consistent delivery of goods and supplies to offices and/or
    distributions points.
  • Other duties as assigned by supervisor.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps
    Procurement Officer job placement hold a Degree in Logistics and Procurement
  • Three years’ experience in logistics and
    procurement with strong organizational skills
  • Ability to maintain the procurement and
    logistics filing system,
  • Ability to interact effectively with
    international and national personnel
  • Adaptability to unanticipated
  • Microsoft Office computer skills and
    experience with using email.
  • Ability to communicate in English.
  • Proven ability to solve problems
    independently without supervision
  • Proven track record of highest personal
How to Apply:
All candidates
should send their applications through email to
addressed to the Human Resource Director, Mercy Corps Uganda. Include a cover
letter clearly stating your salary requirements, CV (with 3 referees), and
copies of academic qualifications/certificates. Subject of email/envelope
should include the position you are applying for.
Only short-listed candidates will be contacted by Mercy Corps. Mercy Corps is
an equal opportunity employer; qualified female candidates are strongly
encouraged to apply.
Deadline: 11th October 2019
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