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Job Title:           Procurement
& Logistics Officer

Organisation:  Finnish
Refugee Council (FRC)

Duty Station:    Kampala, Uganda

Reports To  :    Human
Resource & Finance Manager

About US:

Finnish Refugee Council (FRC) is an INGO promoting adult education and
community development among refugees since 1997 as an operational partner to
UNHCR and OPM. FRC is currently seeking for dynamic, qualified Ugandans to fill
the following positions;

Job Summary: The primary
responsibility of this Procurement & Logistics Officer is to coordinate
timely planning and acquisition of supplies, services, and works, and a
mechanism of documenting best practices, and identifying replicable Value for
Money models by aiming to achieve cost reductions while maintaining or
improving the quality of supplies and services received.

Key Duties and
Responsibilities: 

Procurement (50%)

·        
Support
sector heads in drawing up their Annual Procurement Plans, with reasonable and
appropriate lead times for ordering and delivery of supplies, services, and
works.

·        
Guide
the process of analyzing potential bidders for prequalification of vendors/
service providers for 2019/ 2020. Consolidate the procurement plans for the
Financial Year.

·        
Lead
in the procurement process of all goods, services and works in the
organization.

·        
Lead
on the process of sourcing for pre-qualified suppliers, ensuring that selected
suppliers are contracted, and maintain an updated supplier database.

·        
Lead
on the process of sourcing for pre-qualified suppliers, ensuring that selected
suppliers are contracted, and maintain an updated supplier database.

·        
Purchase
scholastic learning and teaching materials, office equipment etc. needed for
implementation of FRC Programs.

·        
Review
technical specifications from departments for goods, services, and works, and
advise, where necessary, on recommended changes or substitutes.

·        
Liaise
with the Finance department on accurate and timely supplier payments in order
to maintain good vendor relationships and build effective partnerships.

·        
Visit
field offices and perform spot-checks on vendors to ensure proper procurement
procedures are followed.

·        
Implement
the current FRC Procurement Management Manual and suggest valid applicable
adjustments on it where necessary

Logistics (40%)

·        
Review
evaluate and design logistic related contracts; service, maintenance, construction.

·        
Follow
through the approval process of the fuel cards usage SOPs and ensure of their
implementation

·        
Conduct
monthly stock counts and annual inventories, and update records accordingly
from all field offices.

·        
Manage
and maintain equipment and premises.

·        
Develop
and follow through the relevant Standard Operation Procedures (SOPs) for
handling logistics matters at all FRC Uganda offices in accordance with
organizations’ policies.

·        
Prepare,
monitor and update Fixed Assets Registers for all office locations.

·        
Supervise
and monitor construction works.

·        
Install
all required documents in all office stores, update stock count records and
prepare reports for stock balances accordingly.

·        
Update
the Fixed Asset Register list in liaison with the Field Coordinators while
tracking the asset status

·        
Liaise
with the Logistics Assistant to develop an Asset Disposal Plan for obsolete
assets and share draft with your supervisor for review and further action

Other (10%)

·        
Provide
support to other FRC staff on IT related issues.

·        
Oversee
set-up and development of FRC offices including drafting and reviewing
contracts for office and housing space, IT.

·        
Liaise
with FRC Security Focal persons on all security related matters and oversee
that relevant security procedures are in place, security updates prepared, and
risks evaluated regularly.

Qualifications,
Skills and Experience:

·        
The
ideal candidate must hold a Bachelor’s degree in Procurement and Logistics
Management, or in a relevant field. Post graduate Diploma in Management an added
advantage

·        
At
least 3 years’ experience in Procurement and Logistics Management in a growing
organization

·        
Experience
in preparing procurement plans and following through standard procurement
processes along with vendor contracts management.

·        
Should
be a person of integrity, energetic, dynamic team player, problem solver, and
portray innovation

·        
Good
organizational and management skills and the ability to anticipate project
needs.

·        
Computer
literacy with knowledge of MS Excel, Word, Power Point, trouble shooting and
Outlook

How to Apply:

All suitably
qualified and interested candidates should send 
maximum 4-page long CV and 1-page Application letter on one attachment  including Basic salary request , contact
details (email and telephone) of 3 professional reference persons  to;    
frcugandaadmin@refugeecouncil.fi  
Do not email copies of certificates. Those are requested from short
listed candidates only. 

Deadline: 4^th November 2019

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