Office Assistant Job Placements – Infectious Diseases Institute (IDI)

Job Title:            Office Assistant
Organization:  Infectious Diseases Institute (IDI)
Duty Station:
  Uganda
Reports to:      Finance and Administrative Assistant
Vacancy Code:
OAX01
About US:
The mission of the
Infectious Diseases Institute (IDI) is to strengthen health systems in Africa,
with a strong emphasis on infectious diseases through research and capacity
development. IDI has six operational areas through which it works to achieve
its mission: Prevention, Care and Treatment, Global Health Security, Training,
Research, Laboratory services (including the CAPcertified IDI Core Lab) and
Outreach.
Job Summary:
The Office Assistant assists in providing support for general office
operations, including maintaining the office premises clean. In addition,
he/she will assist the project logistics and Document control officer as need
may arise.
Key Duties and Responsibilities: 
·        
Delivers
and collects documents, supplies and paper work as directed
·        
Keep
office area clean and tidy working environment
·        
Switch
off electrical appliances when not in use
·        
Prepare
outgoing mail for distribution and faxes, scans and copies documents
·        
Maintain
office filing and storage systems and updates and maintains databases such as
mailing lists, contact lists and client information
·        
Retrieve
information when requested
·        
Perform
work related errands as requested
·        
Assist
the laboratory logistics and Document control officer as need may arise



Qualifications, Skills and Experience:
·         At least three years’ office management experience
·        
Competent
computer skills including MS office or equivalent
·        
Internet
skills including use of e-mails, group messaging and data collection
·        
Numeracy
and literacy skills
·        
Good/Excellent
skills in: work management and prioritizing, verbal and written communication,
problem solving ability, paying attention to detail, accuracy, flexibility,
reliability and teamwork
How to apply:
IDI will offer a
competitive remuneration package to the successful candidate.
Candidates that know
that they meet the above criteria and have what it takes to excel in the above
position, please send their CVs, which should include details of email address,
present position, current remuneration, Certificate/testimonials and address of
three (3) Referees plus telephone contact to the stipulated email address
(Email your application and CV to hr@idi.co.ug and let’s save the environment).
The Senior Human
Resource Manager
Infectious Diseases
Institute – IDI Knowledge Centre,
Makerere University
Main Campus
College of Health
Sciences, Makerere University
P.O. Box 22418,
Kampala, Uganda
Key Notes:
1.      
IDI is
an equal opportunity employer and does not charge a recruitment fee or any
other fees at any stage of the recruitment process
2.     
 Internal candidates who meet the required
specifications and have worked with IDI for a period of at least one year will
be given priority.
3.     
 Make sure that your application letter, CV and
certificates are attached as one document
4.     
 Indicate the Vacancy Code as the subject line
of your email
5.     
Only
shortlisted candidates will be contacted
6.     
Any form
of canvassing will lead to automatic disqualification.
Deadline: 28th,
October 2019.
For more of the
latest jobs, please visit 
http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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