Job Title: Office Administrator
Organisation:
Zoe Recruitment
Duty Station: Kampala, Uganda
Reports to: The Finance Manager.
About US:
Zoe Recruitment is
an HR consultancy company that exists to contribute to the transformation of
productivity and work ethic, by linking talent to business/organizations, and
placing people right. At Zoe we believe this then forms the foundation for
sustainable business and on a larger scale, economic growth. They are
recruiting for their client, a leading manufacturing and food processing entity
in Uganda
Job Summary: The
Office Administrator is responsible for the organization and co-ordination of
office operations, procedures and resources to facilitate organizational
effectiveness and efficiency.
Key Duties and Responsibilities:
·
Assign
and monitor clerical, administrative and secretarial responsibilities and tasks
among office staff
·
Allocate
available resources to enable successful task performance
·
Co-ordinate
office staff activities to ensure maximum efficiency
·
Organize
orientation and training of new staff members
·
Coach,
mentor and discipline office staff
·
Design
and implement filing systems
·
Ensure
filing systems are maintained and current
·
Establish
and monitor procedures for record keeping
·
Monitor
and review internal process
·
Implement
procedural and policy changes to improve operational efficiency
·
Prepare
operational reports and schedules to ensure efficiency
·
Co-ordinate
schedules, appointments and bookings
·
Monitor
and maintain office supplies inventory
·
Review
and approve office supply acquisitions
·
Handle
customer inquiries and complaints
·
Maintain
a safe and secure working environment
Qualifications, Skills and Experience:
·
The
ideal candidate must hold a Bachelor’s Degree in Office Management or related
areas
·
At least three years of experience as Office Administrator in Busy environment
·
Knowledge
of basic accounting, data and administrative management practices and
procedures
·
Knowledge
of clerical practices and procedures
·
Knowledge
of business and management principles
·
Proficiency
with Microsoft Office applications
How to Apply:
All suitably
qualified and interested candidates are encouraged to apply online at the link
below.
Deadline: Wednesday 23 October 2019 5.00pm
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