The Ugandan Jobline

Job Title:              Registry Officer

Organisation:     Public Service Commission

Duty Station:      Kampala, Uganda

Ministry/Department:  Office
of the President

Reference:           HRM 234/272/01

About US:

The
Leadership Code (Amendment) Act 2017 established the Leadership Code Tribunal,
consisting of a Chairperson, Deputy Chairperson and three other Members. For
effective performance of the functions of the Tribunal, the Act provides for a
Registrar of the Tribunal, other Officers and Staff as may be necessary.
Section 19 A (2) provides that the Officers and staff of the Tribunal shall be
appointed by the Public Service Commission, on terms and conditions determined
by the Public Service Commission.

Key Duties and
Responsibilities:

·        
Storing
current, semi-current and non-active records;

·        
Accessing
public records basing on the provisions of Access to Information Act, 2005 and
the National Records and Archives Act, 2001 (basing on the criteria of Top
Secret, Secret, Confidential, Restricted);

·        
Indexing
and coding incoming correspondences, documents and materials;

·        
Responding
to inquiries regarding files, correspondences and references to be used;

·        
Forwarding
files for action, monitoring file movement and supervising regular file census;

·        
Ensuring
adherence to registry procedures including subject classification, weekly file
census, maintenance of files, file movement, bring up system and weeding of
files;

·        
Managing
Personnel Files;

·        
Auditing
personnel records and as well handling confidential matters as may be
prescribed by the Registrar and Human Resources Division to ensure a proper
databank;

·        
Maintaining
information on record series that have been transferred from the Registry to
the Archive to allow for their efficient retrieval;

·        
Maintaining
information on what record series have been scheduled and conducting periodic
reviews to update information as changes occur;

·        
Supervising
and Appraising staff under his/her supervision;

·        
Assisting
in the development of the work plans and budgets in relation to records;

·        
Advising
on the implementing of new records management policies and classification
systems;

·        
Designing
security measures to safeguard records from unauthorized access, damage and
destruction;

·        
Any
other duties as may be assigned from time to time.

Qualifications,
Skills and Experience:

·        
Applicants
should be Ugandans holding an Honours Bachelor’s Degree in Archives and Records
Management; or Library and Information Science; any other related field from a
recognized University/Institution.

Key Competencies

·         Records and information management

·         ICT skills

·         Public Relations and customer care

·         Planning, organizing and coordinating

·         Communicating effectively

·         Accountability

·         Decision making

·         Results oriented

·         Team work

·         Time management

How to Apply:

Applications
should be filled ON-LINE and submitted

The
link to the e-recruitment system can be accessed at this link Click Here

Applicants
are advised to: –

·        
Apply
ON-LINE.

·        
Scan
and submit on-line relevant documents (‘O’ Level, ‘A’ Level, Degree
Certificates and Professional Documents, copies of letters of appointment,
confirmation and promotion).

·        
Each
attachment must not exceed a limit of 1MB and only portable documents format
(PDF) is allowed.

·        
Serving
Officers should print an extract of PS Form 3 (2008) and obtain recommendation
from the Responsible Officers. They should scan the recommendation together
with the rest of the documents and submit online.

Application Process:

·        
Click Here

·        
 Click on register as a new user to create your
account and complete your profile starting with the Bio data moving downwards.

·        
 If you already have an account simply click on
your right and update your profile

·        
 Click a Job from the list of advertised jobs
in the menu.

·        
View
the Job Details and click Apply now vi) Review your application and SUBMIT.

NB:

·        
Only
on-line applications will be considered.

·        
 Only shortlisted candidates will be contacted.

·        
 Shortlisted candidates shall be required to
bring along with them their original certificates, transcripts and letters of
employment during the Oral Interviews.

·        
The
Public Service Commission is an equal opportunity employer.

·        
 In case of any inquiry, contact Tel. No.
0414254271 or 0414342279 or e-mail vacancies@psc.go.ug

Deadline: 11^th November, 2019

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