Human Resources and Admin Manager Job Career – Population Services International (PSI) Uganda

Job Title:       
   Human Resources and Admin
Organization:  Population
Services International (PSI) Uganda
Duty Station:   Kampala,
Reports to:      Director
Operations and Management
About us:
Population Services International (PSI) Uganda, branch office of the world’s leading non-profit
social marketing organization. We work to make it easier for people in the
developing world to be healthy by providing access to products and services
that range from TRUST condoms, mama-kits, contraceptives, and water
purification products among others.
PSI Uganda is a dynamic country office working to help Ugandans in need to be able to plan their
families by accessing reproductive health care products and services close to
their homes in a dignified and friendly atmosphere. PSI has been working in
Uganda since 2002 and has implemented a variety of programs including social marketing,
social franchising and behavior change communication to deliver prevention and treatment
products and services across a wide range of health areas including HIV/AIDS,
family planning, malaria, and waterborne diseases.
There are over 9,000 “PSI’ers” around the world. It’s a diverse group of entrepreneurs and professionals
with an unusually wide range of backgrounds – from the medical industry to the music
business – all with unique skills we bring to the job.
Job Summary:  The Human
Resources and Admin Manager is responsible for supporting the strategic success
of PSIU/PACE through the design, delivery and implementation of a people (HR)
strategy. It ensures the effective delivery of recruitment processes,
employment contracts, salary payments and adjustments and the accuracy of data
held on the HR information system. It is also responsible for driving strategy
and implementation of policies which promote healthy organization culture and
the development and retention of employees.
Key Duties and
Participate and take lead where required in the
development, review and implementation
of P&C divisional strategy and develop and manage the department budget;
consultation with the HoDs, develop, review and update People and Culture policies as and when applicable;
 Proactively advise management and staff of any
changes in P&C policies, employment
law, global PSI HR policies and guidelines; and the implications thereof;
that recruitment procedures are followed and that recruitments are conducted in a timely and efficient manner and that
new employees are properly contracted and on boarded;
Take the lead in developing strategic
recruitment processes that connect to a wide range of suitable talent;
and implement staff learning and development plans and initiatives;
conjunction with department managers, coordinate and ensure timely setting and review of performance agreements for
staff. Ensure that Subsequent feedbacks and follow-ups are logically concluded
and generally promote a performance culture in PSIU and PACE;
senior management with advice on employee retention strategies, including policy and benefit revisions;
 Coordinate timely investigations of grievances
and disciplinary issues and facilitate
mediation and inquiries and ensure conclusion and responses to the parties
with Finance to ensure timely and accurate payroll processing;
Maintain comprehensive human resource records
and oversee the management and operation
of HRIS to ensure compliance with organizational and legal requirements, as
well as provide HR information to the organization;
the Administration function including reception, premises management, office supplies, asset management,
contract management and any other administrative roles
manage and coordinate all PACE Board meetings
Any other reasonable tasks as assigned by senior

Skills and Experience:
ideal candidate must hold a Bachelor’s Degree ideally in Business, Human
Resources or Psychology; advanced degree preferred
4-6 years’ experience in HR, People Operations,
or Organizational Development, ideally
with time spent as a generalist as well as roles in other in other HR
knowledge of the Uganda labor and employment laws
 Experience in an NGO, or creative company
preferred with HR responsibility strongly desired
High degree of business acumen, attention to
detail, analytical capacity, and creative problem-solving skills
 Exceptional EQ (Emotional Intelligence) and
maturity with experience in conflict resolution
Must have integrity and honesty above all, and a
respect for complete confidentiality of
every single human resources matter.
How to Apply:
All Interested
candidates should send applications and detailed CVs by email to: or hand deliver to the PSIU Office
Reception, addressed to The Director
Operations and Management, PSIU at Plot 3 – 5 New Port Bell Road, UAP Nakawa Business
Park,  P. O. Box 8082 Kampala.
Applications received will be reviewed on a rolling basis,
so we encourage you to submit your application
as soon as possible! Only shortlisted candidates will be contacted.
Please note PSI Uganda does not solicit for funds during any recruitment process.
PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless
of actual or perceived race, religion, color, sex, age, national origin,
disability, sexual orientation, marital status, personal appearance,
matriculation, political affiliation, family status or responsibilities, gender
identity or expression, pregnancy, childbirth, related medical conditions or
breastfeeding, genetic information, amnesty, veteran, special disabled veteran
or uniform service member status or employment status.
Deadline: 4th
November 2019 at 5:00pm.
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