Job Title: Head, Records Management
Organization:
Uganda Registration Services Bureau (URSB)
Duty Station:
Kampala,Uganda
Reports To: DRG
-Registries
About US:
The Uganda Registration Services Bureau (URSB) is established as a Statutory Body under the Uganda Registration Services Bureau Act Cap. 210, Laws of Uganda 2000 Edition. The Bureau is a key player in commercial and civil registrations that facilitate private sector development and vital statistics for national planning.
Job Summary: Plans, develops, and administers records
management policies designed to facilitate effective and efficient handling of
URSB records and other information.
Key Duties and Responsibilities:
·
Plans
the development and implementation of records management policies intended to standardize
filing, protecting, and retrieving records, reports, and other information
contained on paper, computer program, or other media in support of URSB’s
mission and strategic objectives.
·
Coordinates and directs, through subordinate
supervisors, activities of directorates and units involved with records
management analysis, reports analysis, and supporting technical and printing
services.
·
Evaluates
staff under his/her supervision, utilizing knowledge of principles of records
and information management, administrative processes and systems, cost control,
governmental recordkeeping requirements, and organizational objectives.
·
Confers
with other administrators to assure compliance with policies, procedures, and
practices of records management program
·
Develops
appropriate, efficient and cost effective procedures, processes and work
methods for the delivery of the records and information management services
across URSB.
·
Keeps abreast of developments and sector norms
in registration services, and contribute to the development of policies and
procedures in response to internal strategic priorities and external factors.
·
Takes
lead responsibility for the development, and monitoring, of the annual
operating targets for the central records management function in line with the
URSB’s Strategic Plan and Business Plan.
·
Develops,
Monitors and implement the Central records management budget.
·
Manages
and supervises day to day operations of the central records management,
provides leadership, initiates and implements work plans
·
Maximises
the effectiveness of the administration in the records management function by developing
and deploying the use of IT systems to maximise service and efficiency.
·
Supervises
all operations of central registry, appraise staff and manage the performance
and development of staff in line with the Human Resource Regulations.
·
Performs
any other duties that may be assigned from time to time.
Qualifications, Skills and Experience:
·
An
Honours degree in Library Information Science, Records and Archive Management.
·
A Master’s Degree preferably in Business
Administration is an added advantage.
·
A Minimum of at least six (6) years relevant
working experience in a reputable public or private organisation, three (3) of
which at a managerial level.
·
Knowledge of relevant legislation relating to
registration duties.
·
Knowledge in using electronic records
management systems
·
Ability
to work independently
·
Leadership,
Good interpersonal, analytical, mentoring and communication skills.
·
Ability
to liaise and network with other Directorates/units.
·
Ability to effectively motivate and lead
others/Teamwork skills
How to Apply:
All suitably qualified and interested candidates are invited to submit their applications by filling this application, download here, and sending it via E-mail to [email protected] with the E-mail subject indicated as the position being applied for (check top of this advert).
NB: Applicants will receive a response to confirm delivery of their email. Please DO NOT attach copies of your academic documents at this point.
Deadline: 24th October 2019
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