Grants Officer – John Snow, Inc (JSI)

Job Title:     Grants Officer
Organization: John
Snow, Inc (JSI)
Funding Source: United States Agency for International Development (USAID)
Duty Station: Uganda
Reports to: &E

About US:
John Snow, Inc.
(JSI) is a leader in improving the health of individuals and communities by
providing high-quality technical and managerial assistance to public health
programs worldwide. JSI has implemented projects in 100 countries, and
currently operates from eight U.S. and 81 international offices for the past 30
years. The JSI Research & Training Institute, Inc. ID a leading public
health research and consulting organization.
About USAID RHITES-N Project:
Lango will improve the use of integrated health services in Northern Uganda’s
Lango region and strengthen the health system to sustain gains made by earlier
projects. USAID-RHITES-N, Lango will contribute to improving key
population-based national health indicators; build the capacity of the Ugandan
government to carry out a sustainable and locally-driven response to the HIV
epidemic, while also improving TB, malaria, nutrition, MNCH+A, and WASH
outcomes. JSI will work with Ugandan stakeholders to design and implement
health system strengthening strategies to scale up high-impact, evidence-based
interventions at the national, sub-regional, district, and community levels.
Interventions will include VMMC, virtual elimination of mother-to-child
transmission of HIV, antiretroviral therapy, and condom education and
distribution. JSI will focus where the greatest impact can be realized, with a
priority on hard-to-reach and high-HIV-prevalence locations.
Job Summary:  The Grants Officer is a full-time position and
will be based in Lira, Uganda. S/he will be responsible for assisting the
Grants Director with the management of full grant cycle process, including,
compliance, quality assurance, data validation, and reviewing grant budgets in
compliance with USAID and JSI policies
Key Duties and Responsibilities: 
Work closely with
the Grants Director to establish and maintain grants management system
  • Provide assistance in pre-award activities for Grant/Contract
    recipients including review of applications, budgets, pre-award
    questionnaires, supporting documents, etc.
  • Reviewing financial reports and grantee expenditures for
    allowability, using financial software to track expenditures, and managing
    funds disbursement to grantees.
  • Ensure compliance with applicable USAID regulations throughout the
    grant life cycle.
  • Assist in the review of Grantee/Contractor workplans, reports, and
    other deliverables to ensure that they meet Grant/Contract award
    requirements and work with Grantees/Contractors to improve reporting and
    performance as needed.
  • Assist in identifying issues in grants scopes of work and/or budgets
    necessitating award modifications throughout the life of the grant/
    contract awards, and draft necessary modifications, justifications, and
    other supporting materials,
  • Maintain up to date file management system, ensure all the required
    documentation is saved physically and electronically.
  • Participate in visits to sites, and the Grantee’s/Contractor’s
    premises and facilities to monitor progress, performance, and compliance
    with award terms.
  • Develop and utilize other mechanisms and controls to monitor
    grantee/contractor performance and verify service completion and quality
    such as conducting spot checks and verifications in person and via
  • Conduct analysis of grantec/contractor performance and service data
    and records to inform Grants Director and the program for possible
    revisions in future grant/contract cycles.
  • Conduct detailed monitoring and analysis of grantee/contractor
    performance and update the Grants Director of progress, challenges, and
    any proposed changes in implementation or monitoring plans.
Overall Program
  • Cultivate an excellent and collegial relationship with Grantees/
    Contractors, local governments, Mok, and other USG Implementing Partner
  • Compile data and inputs for quarterly performance reports, assist in
    monitoring indicators, and assist with the development of adhoc reports.
  • Ensure project funds are used strictly in accordance with JSI, and
    USG/USAID rules, regulations, and policies.
  • Support project start up and closeout activities
  • Prepare draft grant modifications as needed;
  • Assist the Grants Director with maintenance of the Grants Management
    Database and ensure it is updated;
  • Additional responsibilities of a similar nature as may be assigned
    from time to time.
Qualifications, Skills and Experience:
  • The applicant for the USAID RHITES-N Grants Officer job placement
    should hold a  Bachelors-level
    education training or equivalent experience in Finance and Business
    Management or related technical fields.
  • At least five years of experience working on USG-funded projects,
    PEPFAR funding and reporting, and/or public health programs highly
  • Demonstrated interest in and experience in organizational or
    individual capacity building and/or training.
  • Experience with US Government-funded projects and acquisition and
    assistance rules and regulations.
  • Demonstrated knowledge of granting procedures, from grant
    start-up,award management, to close out.
  • Demonstrated competence to assess priorities and manage a variety of
    activities in a time-sensitive environment and meet deadlines with
    attention to detail and quality.
  • Demonstrated attention to detail, ability to implement procedures,
    meet deadlines and work independently and cooperatively with team members.
  • Ability to work independently, take initiative and manage various
    activities in a team setting with minimal supervision.
  • Experience developing contracts and managing an acquisition process
    to completion.
  • Strong time management task prioritization skills.
  • Computer literacy required (especially Excel, MSWord and Windows).
  • Strong communication and interpersonal skills;
How to Apply:
All candidates
should send their updated cover letters and updated CVs
to addressed to the Human Resource Manager
Deadline: 18th October 2019
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