The Ugandan Jobline

Job
Title:          Procurement
Assistant

Organization: PEAS
(Promoting Equality in African Schools)

Duty Station: Kampala,
Uganda

Salary:
Between UGX 600,000 to 1,000,000 /=

Reports to:
Senior Procurement Officer

About US:

PEAS (Promoting
Equality in African Schools) is a UK based charity/social enterprise with a
mission to ‘expand access to sustainably delivered, quality secondary education
across Africa’. PEAS establishes and operates low-cost secondary schools in
Uganda and Zambia in areas where access to quality secondary education is
limited due to cost and geographical barriers. PEAS’ interventions are built
upon 3 pillars of education impact; Access, Quality and Sustainability. Since
opening its first schools in 2008, the PEAS network has grown to 31 schools,
and we are currently educating over 16,000 students. PEAS Uganda has about 50
staff at the Country Office and over 900 staff working in the network schools.

Job Summary:  The Procurement Assistant will play a support
role involving the purchasing of equipment, materials and supplies. You will
initiate purchase requests and keep track of the stages through which each
order is routed until receipt and purchase. Working under the general
supervision of the Senior Procurement Officer, you will support them in
receiving materials purchased, processing necessary supporting documentation.
You’ll follow up on behalf of the department and the procurement and contracts
committees’ tasks and assignments that facilitate effective delivery of the
service to the network. This is a great opportunity for someone who can show
good judgement and initiative whilst working within the defined PEAS
procurement policies and procedures and would like to develop their experience
in procurement.

Key Duties and Responsibilities: 

Procurement and
sourcing

• Support the Snr Procurement Officer in the end to process of
  procurement as assigned and ensure all procurement is tracked and
  delivered in a timely manner
• Works with vendors to schedule supply receipts and deliveries to
  users. They are present to receive any orders, and verify that the correct
  items and amounts have been delivered.
• Periodically carry out satisfaction surveys to obtain feedback on
  supplier services and maintain a record of performance of service
  providers to support future decision making by contract committees
• Actively participate as a stakeholder and invitee to the procurement
  and contracts committees supporting activities as assigned by the chair of
  the committee for effective running of the committees’ mandate
• Verify current inventory levels and keep records to prevent
  inventory gaps; note when inventory is low and it is time to order new
  products
• Overall responsibility for country asset register working together
  with other team leads to ensure a comprehensive listing of assets and
  inventory is regularly updated and reviewed annually

Fleet Management

• Coordinate all travel needs of the country programme and ensure all
  fleet is kept in good condition including but not limited to proper safety
  and insurance for risks of damage and loss
• Maintain a detailed operational matrix detailing use of vehicle
  mileage and fuel consumption to support decision making and planning for
  country needs
• Support regular reporting on fleet use ensuring full compliance to
  PEAS procurement and logistics manual
• Coordinate all vehicle management relationships such as insurance,
  repairs and maintenance and review these for fit for purpose and quality
  of service regularly

Key Results:

• Cost of vehicle minimised
• Turnaround time to obtaining transport
• Number of innovations pursued in ensuring efficiency and
  effectiveness in delivering the service
• Timely reports to inform decision making

Qualifications, Skills and Experience: 

• The ideal candidate for the PEAS UK Procurement Assistant job must
  hold a Diploma in procurement and logistics or any other relevant field
  such as Finance, Administration, business studies.
• One year of experience in an administrative position for a large
  complex organisation with sourcing goods and services duties
• Basic knowledge on best practices in procurement and logistics and
  embedding value for money approaches to ensure an effective procurement
  chain.
• A good record of success in leading specific assignments requiring
  initiative and innovation.
• Desired
• Demonstrate ability to negotiate and influence within a dynamic
  context
• Good knowledge of market dynamics in the goods and supplies industry
  specifically experience in handling low value and local context
  procurement
• Influencing and negotiating favourable terms for PEAS
• Accountable for all assets for the country programme and schools
• Record and report on risks identified and implement mechanisms to
  reduce risk
• Skills & Personal Attributes:
• A great team player
• Numerate
• Able to work well with others
• Impeccably values aligned with PEAS approach

How to Apply:

All suitably
qualified candidates should apply online at the link below. Please submit your
CV with 3 professional referees

Click Here

Deadline: 14^th October 2019

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