Fresher Office Administrator Job Opportunities – Abacus Pharma (A) Ltd

Job Title:     Office
Administrator
Organisation: Abacus
Pharma (A) Ltd
Duty Station: 
Kampala, Uganda
Annual Gross Pay: 12,960,000 UGX, Medical scheme, Lunch & Airtime will be provided
separately
About US:
Abacus Medical
Appliances Ltd is the supplier of Medical Equipment (radiology, obstetrics,
dentistry, orthopedics, laboratory, and surgery) under Abacus Pharma Africa
Ltd. Currently Abacus Pharma (A) Limited is an Independent leading Importer and
Distributor of Varied Pharmaceutical Medicines in Uganda, Kenya, Tanzania,
Rwanda, and Burundi.
Job Summary:  The office administrator will be responsible
for the front desk and execution of all clerical works for the administration
team.
Key Duties and Responsibilities: 
  • In charge of making arrangements for all meetings including
    weekly/monthly staff meetings, and In-charges. Preparing documents for
    meetings, Taking minutes and drawing action points from meetings in time.
  • Manage and account for allocated resources
  • Ensuring timely processing and delivery of all office communication,
    documents including duty rosters, financial reports, departmental reports,
    and circulars, to their final destinations.
  • Managing the Front desk ensuring that visitors and other staff get
    the best customer care, ensuring that the reception areas are well
    organized to reflect the image of Abacus Medical Appliances Ltd. Receive
    incoming calls and direct them accordingly to the departments thus
    ensuring clear and helpful telephone reception. Ensure proper use of
    office sundries and replacement in time.
  • Ensuring cleanliness of the administration Offices.
  • Management of General Manager’s office (document filing, mail
    delivery and dispatch, calendar management, meeting scheduling and minute
    recording, office supplies and logistics).
  • Taking care of administration office assets and equipment placed
    under your care and under the care of the people you supervise.
  • Maintaining office records and ensure that filing systems are up to
    date. All financial reports have to be delivered to the Chief Financial
    Officer.
  • Receive and record all incoming and outgoing mails in the mail book
    and ensure timely dispatch to final destinations/right offices.
  • Give clerical and administrative support to the sales/technical Team
    as and when called upon
  • Perform any other duties as may be assigned from time to time



Qualifications, Skills and Experience: 
  • The ideal candidate must hold Bachelor’s Degree in Secretarial
    Studies, Public Administration, Business Administration, and Accounting
    & Finance, Social Sciences or any other related field with first level
    of CPA / ACCA.
  • At least two (2) years’ experience in a similar role in a busy
    environment
  • Experience working with healthcare sector executives, Directors,
    Senior Managers an added advantage.
  • Excellent interpersonal and communication skills, and interacting
    tactfully with people of all levels.
  • Good telephone etiquette.
  • Discretion and trustworthiness especially when handling confidential
    information, with a high level of confidentiality.
  • Organizational skills and flexibility
  • Good attitude towards work and Teamwork
  • Self-driven and able to deliver results with minimal supervision
How to Apply:
All applications
should be addressed to the Human Resource Manager and sent only via email. Send
your CV and cover letter via email to aplcareer@kibokogroup.com
Deadline: 17th October 2019

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