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Job Title:        Finance
Officer

Organization: World
University Service of Canada (WUSC)

Duty Station: Kampala,
Uganda

Reports to:
Deputy Program Manager, WUSC Uganda

About US:

World University
Service of Canada (WUSC) is a Canadian non-profit organization with a mission
to enhance education, economic opportunities, and empowerment for youth. We
work with a diverse network of students, volunteers, institutions, governments,
and businesses. Together, we foster youth-centered solutions to overcome
inequality and exclusion. WUSC is working in partnership with the Aga Khan
Foundation of Canada (AKFC) with funding from Global Affairs Canada (GAC) to
implement the Adolescent Girls’ Education in Crisis Initiative (AGENCI). This
four-year project will focus on enhancing the empowerment of vulnerable refugee
and host community girls in northern Uganda through life skills, mentorship
programs, support to reduce financial barriers, and community engagement. WUSC
will work closely with AKFC teams in Uganda to jointly implement this
initiative.

Job Summary:  The Finance Officer is responsible for
providing support to financial and administrative operations of the project,
including monitoring transactions, preparing receipts, managing cash, financial
reporting and consolidation, and support to administration such as flight and
venue bookings and payment of vendors. The Finance Officer will ensure that all
financial transactions and processes adhere to the financial policies and
procedures of the organization, as well as compliance with donor regulations.

Key Duties and Responsibilities: 

·        
Supporting
the project team in developing program budgets (including annual budget
planning) and collaborate with Program Manager to ensure that project
activities are within the budget allocations;

·        
Ensuring
compliance with organizational decisions, policies and procedures within the
team;

·        
Maintaining
the bank file and ensuring that all bank accounts information is properly filed
and kept up to-date;

·        
Preparing
monthly advance requests to ensure smooth cash flow and monitor the monthly
clearance of partner and staff advances;

·        
Ensuring
the monthly closure of financial records are approved by Program Manager and
sent to WUSC Ottawa, as per the WUSC Finance Manual, and conduct month-end
balance sheet account reconciliations;

·        
Review
and revise as needed payment requests and expense reports (travel expense
reports and operational expense reports) for accuracy and completeness (per
policies and procedures), ensuring expense reports are fully approved before
payments are made;

·        
Prepare
monthly payroll advance documentation;

·        
Verify
that adequate (original and external) support documents for expenditures,
banking transactions, travel claims, procurement, consultant/staff contracts
and payroll including tax returns and report to government officials are kept;

·        
Assist
in responding to audit inquiries;

·        
Supporting
WUSC Uganda staff to book venues and transportation, and facilitate other
logistical tasks as required; and

·        
Perform
any other duties, as assigned.

Qualifications, Skills and Experience: 

·        
The applicant
must hold an advanced degree in a relevant discipline such as business,
finance, accounting, logistics, or management;

·        
Professional
certification or designation in finance or accounting;

·        
At least
five years or more of experience in a finance position in Uganda for
international development stakeholders or projects;

·        
Strong
pro-active communications skills;

·        
Demonstrated
experience in managing financial data (i.e. budget allocations, monitoring);

·        
Demonstrated
experience in maintaining financial records and using financial software;

·        
Expertise
in managing accounting and billing systems and reporting on project costs; and

·        
Demonstrated
high level written and verbal communication skills in English, Kiswahili, and
ideally at least one other language commonly spoken in Uganda.

How to Apply:

If you wish to apply
for this position, please submit a letter of motivation and CV to jobs@wusc.ca
with the subject line “AGENCI Finance Officer- Uganda”

Deadline: 15^th November 2019

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