Job Title: Document
Controller & Driver
Organization: Kikagati
Power Company Limited
Duty Station: Kikagati,
Isingiro District, Uganda
Reports to: Project
Manager
About US:
Kikagati Power
Company Limited (KPCL) is constructing a 14MW hydropower plant on the Kagera
river that marks the border between the Republic of Uganda and United Republic
of Tanzania. The Company seeks to recruit a qualified Document Controller to
manage company documentation.
Key Duties and Responsibilities:
·
Manage
and file project documents including typing contracts, archiving files and
ensuring all team members have access to necessary documentation.
·
Control
all Incoming and Outgoing Drawings/Documents including Submittals, Inspection
Requests, Procedures, Drawings, Specifications and RFPs.
·
Prepare
and maintain the part of Weekly/Monthly Progress Reports related to document
control.
·
Collation,
submission and control of Stakeholder reports.
·
Maintaining
files of routine and confidential nature of correspondences, memos etc.
·
Create
and maintaining of electronic and paper filing systems and associated logs such
as incoming, outgoing, Site Instruction, RFP, Submittals etc. and link all soft
copies with the electronic database.
·
Produce
reports as required by management and other parties from time to time.
·
Ensure
all project documents/drawings and correspondences are available in paper
version and electronic version.
·
Maintain
all project documents in line with the company quality system with complete
control and tracking.
·
Act as
helpdesk to Project Engineers surrounding documentation matters.
·
Prepare
vehicles for service and maintenance.
·
Plan
route and requirements by studying schedules or ad-hoc requests by the office
·
Drive
company staff and guests
·
Running
errands for the Company
Qualifications, Skills and Experience:
·
The applicant
must hold a Bachelor’s degree in Business Administration, Computer Science or
similar from a reputable institution.
·
Five years’
experience working in construction or similar projects in an administrative /
document control role.
·
Advanced
computer and word processing skills using MS Office applications including
SharePoint.
·
Excellent
interpersonal, written and verbal communication skills.
·
Ability
to coordinate several high-priority deadlines simultaneously.
·
Ability
to demonstrate flexibility when dealing with changing priorities.
·
Excellent
organizational & prioritizing skills with the ability to multitask.
·
Exhibit
an extremely high level of professionalism and superior attention to details.
·
Exceptional
client relations and customer service skills.
·
Able to
demonstrate sense of initiative and ownership.
·
Aptitude
to exercise foresight as well as good business judgment to anticipate and solve
problems with minimal oversight
·
Energetic,
self-motivated and quick to learn with a focus on continuous improvement.
·
Ability
to work in a team or independently in a multi-disciplinary team environment.
·
Maintain
confidentiality at all times.
·
Be in
possession of a valid driver’s licence with at least 5 years’ driving
experience with both manual and automatic vehicles.
·
Ability
to drive 300kms+
How to Apply:
Applications should
be emailed to [email protected], addressed to the “Human Resources
Manager”, include the application letter and updated CV (in pdf format) with at
least 2 references. Driving experience
is a MUST and successful candidates will be required to present a driving
report from the Ministry of Works.
Only candidates who
meet the required specifications will be contacted.
Deadline: 4th October 2019 at 5:00pm
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