The Ugandan Jobline

Job Vacancy: Country
Office Controller

Nationals only

(October 2019)

Organization:
CORDAID

Duty Station:
Kampala with regular travel to the field

Reports to: The Country Director

Introduction

CORDAID is a Dutch,
international non-governmental organization which combines 100 years of
experience and expertise in emergency aid and structural poverty eradication.
CORDAID believes in a world without poverty and exclusion. We strive for a just
and sustainable society where every person counts. We stand for knowledge and
talent sharing between North and South, between farmers and businesses, between
activists and policymakers. Where poverty, conflict and exclusion tear up
societies, we connect people and communities. We also stand for professionalism,
expertise and solidarity across borders, to make a difference where it is most
needed. Together with more than 600 partner organizations in Africa, Asia, the
Middle East and Latin America we structurally improve the living conditions of
the poorest and most excluded populations – the bottom billion.

Purpose of the position

The Country Office
(CO) Controller key role is to provide administrative leadership and ensure
effective implementation of the relevant aspects of the country operations
strategy through sound standards and in compliance with the procedures and to
report on operations and CO performance. S/he is a member of the Country
Management Team (CMT), with overall responsibility of program support and
timely completion of annual performance indicators under support functions.
S/he also plays a significant part in qualifying and implementing initiatives
coming from the Global Office that is on organizational development and
financial accountability. S/he will ensure timely and appropriate communication
with Programme Managers regarding all issues related to finance, administration
and human resources and work proactively to resolve differences and prioritize
time-sensitive tasks..

Key Roles and Responsibilities

Management and Accountability

·        
Lead and
manage the support team and ensure to establish high performing support staff
and ensuring high-quality approaches are maintained.

·        
Develop
and improve operational approaches with adherence to systems compliance, and
support the Country Director to build and deliver effective and sustainable
interventions.

·        
Responsible
for the strategic development, management and implementation of the support
operations and ensuring appropriate technical support is available to programs,
in line with organizational priorities.

·        
Lead in
the annual budget planning and review processes and accountability.

·        
Take
direct responsibility for ensuring that the Cordaid programme support
activities operates in accordance with Cordaid function guidelines, donor
requirement and the required accountability

Financial Management

·        
Manage
the daily/monthly/annual financial activities and cycles, ensure each
activity/cycle is within the deadlines, and without significant error and
maintain the accuracy required to result in satisfactory audit reports.
Recommend actions to address shortcomings identified in the audit
recommendations, strengthen internal controls and improve organization
processes.

·        
Manages
large and complex partnership and projects funds. Ensures cost coverage of the
CO and provide strategic management information. Identify bottlenecks in the
budgets of the CO & the programme/projects and advice on financial
improvements and ways to secure the costs and funds for sustainability of CO
interventions.

·        
Pro-actively
interact with budget holders about cash flow management within projects,
following internal control regulations. Conduct routine spot-check on delivery
of programme finance services and regular budget monitoring (budget vs
expenditure) and analysis, and so to report on budget performance and to ensure
that the CO is on-track with delivery targets while complying with the
financial regulations and donor requirements.

·        
Negotiate
about price setting in organization contracts of complex logistical tenders.
Collect information within the administrative organizations and report on
results and specifics on possible deviations, using required reporting
standards and provide solutions to minimize the impact of deviations.

·        
Continuously
advise the CO from a financial perspective on matters that affect business
management.

Project Planning and Coordination

·        
Provide
technical support to the Program Managers on program and project budget
preparation, budget revisions, work planning, no-cost extensions and exit
strategies. Co-coordinate project engagements, acceptance documents including
participation in contract negotiations.

·        
Provide
advice on goal setting, targets and performance standards for projects and
recommend tools for monitoring, evaluation and auditing.

·        
Provide
technical guidance on programme and project cost sharing, deployment of funds
and closure.

·        
Constantly
monitor and analyze the operating environment to identify potential risks and
take action/refer critical issues for intervention to ensure delivery of
results.

·        
Closely
liaise with the Field Managers in order to troubleshoot any issues that might
cause interruption in the support services management.

Support Services

·        
Manage
the support services and Human Resource Management of the CO, adjusting
administrative processes in a way that secures donor funding, auditability,
timeliness, reliability of service delivery and information, and assure an
optimal cost allocation within country office through ensuring effective
coordination between projects and support operations.

·        
Implement
and enforce effective support operating manuals, systems and procedures and
ensure they are in line with Cordaid standards and the Uganda Country laws.

·        
Manage
the procurement and review the procedures followed in sub-contract review and
awarding of contracts, evaluate for cost effectiveness and manage the
negotiations in connection with eventual agreements. Put in place a
well-functioning vendor complaint and handling mechanism and address each issue
with due process and diligence.

Operations Management and Service Delivery Coordination

·        
Manage
and monitor all administrative, organisation registration and legal-related
systems/requirements are updated and to ensure compliance with country law and
legislation. Work to build the capacity of the operational support staff
throughout the operation and the same is extended to strengthen the partner’s
standards and capacity

Compliance, procedures and reporting

·        
Prepare
monthly financial reports in accordance with the global planning & control
cycle including forecast periods and an analysis of the financial results of
the office. Ensure to manage and maintain all cash flow forecast based on the
various budgets.

·        
Prepare
Financial reports for external donors in accordance with donor agreements and
ensure that these are complete and compatible with the narrative reporting.

·        
Monitor
and review the operational activities, contracts with stakeholders, Partners
and vendors and its contractual payments/invoices for quality assurance and
legal regulations/implications.

·        
Lead in
risk management plan (that identifies the major financial and operational
risks) and mitigations for the CO.

·        
Monitor
the overall ‘programme delivery targets’ and ensure that the CO fulfills the
specific quarterly delivery of ‘targets’.

·        
Provide
technical advice and operational guidance on innovative approaches to project
financing, risk assessment/mitigation and use of financing structures.

·        
Monitor
and supervise all aspects of operations to ensure compliance with organization
strategies, rules, regulations, policies, and standards of accountability,
ethics and integrity and achievement of results.

Qualifications and skills

1.     
Post
graduate degree in Business Administration, Finance or Accounting, professional
qualification such as ACCA or CPA and a qualification in Procurement and supply
chain management is an added asset.

2.    
At
least 7 years INGO or other international agencies experience in finance or
operations management and in international humanitarian programs, with a
demonstrated ability to set up operational management systems in different
large complex programs and direct experience of delivery in humanitarian
programs in an emergency response. [note: 3-5 years should be on progressive
service in the same position]

3.    
Previous
experience working in Horn of Africa, managing complex funding and demanding
programme is a preference.

4.    
Proven
working experience in delivering major international donor reports and has
knowledge of major donor rules including MoFa, UN, EU, and World Bank.

5.    
Proven
commitment to accounting practices. Knowledge in AX Financial Accounting
Software will be an added advantage.

6.    
Sound
experience in Human Resources, administration and logistics management
including procurement and fleet management. Experience in tendering and
contract management.

7.     
Experience
of leading and managing a diverse team of senior staff including international
staff.

8.    
Experience
in security management and working/living in insecure and sensitive
environments. This includes, Knowledge of working in challenging and insecure
environments.

9.    
Experience
in dealing with local authorities, national and international NGO’s /UN bodies

10. Excellent interpersonal skills and
demonstrated ability to establish effective working relations at all levels.

11.  
Proven
ability to manage large varied workloads and deal constructively with stress
and periods with long hours with ability to prioritize tasks and meet
deadlines.

12.  Proactive, stable and robust character and a
good team player.

13.  Possess strong analytical and conceptual
skills.

14. Proven management and leadership skills.

Knowledge and Experience

Core Competencies:

1.      
Integrity

2.     
Team
player

3.     
Strong
organizational development skills

4.     
Good
negotiating skills

5.     
Strong
verbal and written communication skills

6.     
Problem
analysis skills

7.     
Strong
people management skills

8.     
Conflict
management skills

9.     
Ability
to coach subordinates

What do we offer

Cordaid Uganda exist
of a small but highly motivated team of different nationalities. There are
different learning opportunities and opportunities to grow within the
organization. Cordaid in Uganda aims at growing her project portfolio. We are
jointly building our team and ambitious to deliver good quality. Team members are
flexible and willing to take up other tasks if necessary. In addition to the
technical qualifications, we are looking forward to welcoming an equally
enthusiastic new team member who wants to contribute to this objective.

An integrity check
will be part recruitment procedure

Deadline for submission will be 01/11/2019

All potential
candidates should send their applications and CVs strictly via Email to
Jobs.Uganda@cordaid.org

Only shortlisted
candidates will be contacted

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