Administrative and Human Resource Officer NGO Jobs – Association for Aid and Relief Japan (AAR Japan)

Organization: Association
for Aid and Relief Japan (AAR Japan)
Project Title:
Education Assistance for South Sudanese in Refugee Settlements, Northern Uganda
Duty Station: 
Uganda
Salary Range (Gross): UGX 1,520,000-2,120,000 /=
About US:
Association for Aid
and Relief Japan (AAR Japan) was founded in 1979 with a mission to help
refugees from Indochina, and as a civil organization without any political,
religious, or ideological affiliations. It has since then grown into an
international NGO approved and registered by the United Nations. AAR Japan has
five main pillars of activities; 1) emergency assistance, 2) assistance to
persons with disabilities, 3) landmine and unexploded ordnance (UXO) action, 4)
action against infectious diseases and 5) public awareness raising about global
issues in Japan. Since the beginning, AAR Japan has operated in over 60
countries. Currently, we are active in 15 countries and areas, including 4
African countries namely Kenya, Zambia, Sudan, and Uganda. AAR Japan Uganda has
been operational in Bidibidi, Imvepi Palorinya refugee settlements since
September 2016 to support South Sudanese refugees.
Job Summary:  The Administrative and Human Resource Officer
will provide service in the day-to-day delivery of responsive, effective, and
efficient administrative and human resource related work in support of project
operation in West Nile. The person will be based in Yumbe office, covering
Yumbe office, as well as Imvepi field office in Arua district and Palorinya
field office in Obongi district. The person may have business trips to Kampala
and Arua.
Key Duties and Responsibilities: 
  • Facilitate communication with all
    department of the office and external stakeholders as relevant. Send/
    receive and distribute all incoming and outgoing correspondence.
  • Process administrative transactions in
    support of both general office operations and project operations such as
    filing, typing, copying, binding, scanning etc.
  • Compile and verify the data on the
    record in relation to general administration process (e.g. contact lists,
    employee leave plan, vehicle log sheets review, visitors’ book, attendance
    books, etc)
  • Arrange travel and logistics arrangements
    for staff and visitors to the office. Schedule and coordinate
    appointments. Provide logistical and communication support to event
    planning activities.
  • Handle procurement of office supplies
    and assist project teams in procurement of project goods and services.
  • Implement property management processes;
    such as property control record, distribution record, labeling, physical
    count. Manage office assets and project assets and ensure the asset
    register is up to date, accurate, arranged and with quality information in
    warehouse or storeroom.
  • Manage vehicle hire and logistics daily
    and monthly.
  • Manage public relation task and activity
    under instruction by the management.
  • Update personal staff files by managing
    contract, attendance, leave request and follow-up.
  • Support the management in the
    recruitment process and in the initial setup and orientation for new
    staff, and ensure the employees’ individual setting is up to date at
    monthly basis.
  • Assist the Finance and accounting department
    their administrative duty if necessary.



Qualifications, Skills and Experience: 
  • The ideal candidate for AAR JAPAN
    Administrative and Human Resources Officer Job placement must hold a
    Bachelor’s Degree in business administration or relevant field
  • Three years of experience in field of
    Administration and Human Resources in an NGO/Commercial sector.
  • Previous experience in administrative
    and human resource works
  • Experience in working with aid
    organizations
  • Ugandan citizen, residing in Uganda and
    able to station in Yumbe
  • Excellent PC literacy including word
    processing (MS Word) and spreadsheets (MS Excel)
  • Strong motivation to be part of an aid
    organization
  • Excellent at working as a part of the
    team, especially reporting to supervisor in a timely manner.
  • Respect punctuality
  • Solid drafting/reporting skills
  • Strong coordination and negotiation
    skills with stakeholders and problem-solving skills
  • Culturally sensitive and high level of
    diplomacy
  • High integrity, self-driven, able to
    work under challenging circumstances, and able to complete assignments
    with tight deadlines under minimal supervision.
  • Languages: Fluency in written and spoken English.
    Knowledge of Alur, Lugbara, Luo, Madi and other local languages widely
    spoken in West Nile region is an advantage.
How to Apply:
All candidates
should send their applications to aar.uganda.hr@gmail.com or hand deliver their
application to AAR Japan Yumbe Office (Note: Incomplete application shall not
be considered.)
The Subject Name for
the email shall be: “Admin and HR Officer_Your Full Name”
Cover Letter (Shall
not exceed one A4 page). The title of the attachment shall be: “Cover
Letter_Admin and HR Officer_Your Full Name”
Curriculum Vitae
(CV). The title of the attachment shall be: “CV_Admin and HR Officer_Your Full
Name”
Copy of academic and
work certificates
Note: The
candidature files will not be returned. Only shortlisted candidate shall be
notified individually for further selection stage
Deadline: 9th October 2019 by 23:59
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