2 District Cluster Manager USAID Grant Job Placements – AIDS Information Centre (AIC)

Cluster Manager (2 Job Placements)
Organization: AIDS
Information Centre (AIC)
Duty Station:  Uganda
Reports to: Regional
Program Manager
About US:
AIDS Information Centre (AIC)
is a national Non-Governmental Organization committed to improving the quality
of life of orphans and other vulnerable children.

Job Summary:  The District Cluster
Manager is responsible for leading, managing and coordinating the planning,
execution and implementation of programme strategies in the Project Cluster
Districts. He will support a team of Technical and Administrative Officers and
ensure the growth and development of household financial, human and social assets
all geared at reducing the vulnerability of families infected and affected by
HIV/AIDS and other adversities with an ultimate objective to empower the
beneficiaries to make them self-reliant and able to provide for the essential
needs and wellbeing of the children, youth and care givers and improve layering
of health, HIV&AIDS access and uptake of services to achieve PEPFAR 95 95
95 goals.
Key Duties and Responsibilities: 
Leadership and Administration
  • Take
    lead in planning and budgeting process for the Project implementation.
  • Ensure
    all planned activities are implemented as per the approved work plan and
  • Responsible
    for strategic project management which includes effective planning,
    implementation documentation, monitoring, evaluation and progress
  • Provide
    overall leadership by coordinating timely quality quarterly and annual
    implementation plans and budgets.
  • Provide
    timely and proper communication and coordination amongst the partners and
    stakeholders by identifying capacity gaps and supporting their capacity
    development plans.
  • Provide
    leadership to the project team, including mentoring and coaching, to
    enhance staff and partner capacity for effective implementation of the
  • Ensure
    the creation, maintenance and update of all project activities.
  • Develop
    effective administrative, internal control, monitoring and evaluation
    systems and ensure their adherence.
  • Manage
    the compliance of Child Protection Policy and guidelines during the
    project implementation.
Programme Planning, Implementation
and Budgeting
  • Oversee
    day-to-day implementation of all project activities, providing
    constructive supervision to the project team to implement, monitor,
    evaluate work plans.
  • Develop
    and schedule project activities in accordance with approved guidelines and
    funding limitations.
  • Support
    the field team in timely quality implementation, monitoring of the work
    plans and reporting ensuring that activities are in line with the project
    strategy, and reflect the commitments AIC made to the donor and the community.
  • Develop
    a schedule for reports and other end products of the proj ect and
    coordinate high quality execution of these product interventions. 
  • Manage
    and monitor the project budget and provide timely accountability of the
    funds in line with accounting policies and procedures.
  • Manage
    project resources efficiently and effectively in accordance with AIC
    Uganda policies and guidelines and in accordance with grant conditions.
  • Lead
    the review of budget against actual expenditure on a monthly basis with the
    team, ensuring timely and accurate feedback to the Finance Department.
  • Ensure
    compliance with AIC and donor finance and logistics guideline, including
    all aspects of procurement and asset management.
  • Provide
    Technical lead in the implementation of the BETTER OUTCOMES Project.
Monitoring and Evaluation
  • Establish
    a mechanism for effective monitoring and evaluation for the project,
    ensuring that M&E activities are regularly carried out.
  • Support
    the Monitoring and Evaluation Coordinator to develop, adapt and implement
    appropriate M&E systems that enhance program effectiveness and
  • Organize,
    document and maintain all project information, especially best practices,
    for accountability purposes, in order to have a well-articulated model of
    the programme.
  • Regularly
    monitor and support Field Programme team through regular Field Monitoring
    to ensure quality service delivery to community
  • Organize
    regular performance review meetings to assess progress, make decisions and
    communicate any changes in strategy with the key project stakeholders
Reporting and Documentation
  • Prepare
    and disseminate quality and timely project reports to management as per
    donor requirements and project monitoring and evaluation plan.
  • Prepare
    and submit timely progress reports on weekly, monthly, quarterly,
    Bi-annual and annual to the Programme Director on programme intervention.
  • Document
    the good practices and learning lessons for sharing across the
  • Submit
    stories / articles, photos and any other publication on the project to the
    National Office for public relations, fundraising and / or any other
    purposes as may be required from time to time.
Networking and Partnership
  • Maintain
    strong partnership and collaboration with World Education/Bantwana in the
    implementation of this project.
  • Collaborate
    with community development structures, District Health System structures,
    other NGOs and government departments for effective service delivery to
    programme participants
  • Identify
    and explore opportunities for linking beneficiary groups to existing
    opportunities within area of operation that supports income growth.
  • Represent
    and link BETTER OUTCOMES project and the projects external partners,
    including government and other agencies/alliances at district.
People Management
  • Maintain
    open and professional relations with team members, promoting a strong team
    spirit and providing oversight and guidance to enable team to successfully
    perform in their positions.
  • Supervise
    and mentor direct-report team, including communicating clear expectations,
    setting performance objectives, establishing a supportive environment
    while emphasizing accountability, providing regular and timely
    constructive performance feedback, and leading documented annual and
    semi-year performance reviews.
  • Participate
    in the recruitment, orientation, training and development of project
    co-workers in conjunction with the Human Resource Coordinator.
  • Ensure
    the Performance Management cycle is implemented and documented timely for
    all staff in the project and maintain motivation among staff.
  • Ensure
    all staff in the field site know and understand AIC Uganda HR Policies and
    the staff Code of Conduct.
  • Support
    field team in the implementation of personnel policies including coaching,
    performance evaluation, team development, and disciplinary measures.
  • Document
    and address breaches of policy and disciplinary issues in coordination
    with the HR Coordinator in a professional manner.
  • Regularly
    review and suggest staffing patters and capacity development of staff.

Qualifications, Skills and Experience: 
  • The
    applicant must hold a Bachelor’s Degree in Social Science/development
    studies, community psychology and any related field including other
    relevant professional course from a recognized institution.
  • A
    post graduate Diploma in Project Management is an added advantage.
  • Five
    years’ experience in managing public funded projects with a reputable
  • Proven
    experience working in the areas of, OVCs, youths, women’s rights and
    gender equality. Experience in implementing a USAID grant is an added
  • Ability
    to work independently and show professional judgment in carrying out
    assigned task.
  • Ability
    to generate and interpret financial reports using excel
  • Knowledge
    of local languages of West Nile and Lango is an added advantage.
  • Ability
    to ride motorcycle and valid RIDING PERMIT is a MUST
  • Health/medical
    knowledge, with a bias in HIV/AIDS
  • Basic
    interventions in HIV/AIDS Prevention and Care
  • Rights
    of people living with HIV/AIDS
  • The
    HIV/AIDS situation in Uganda and the rest of the world
  • Developments
    and trends in HIV/AIDS prevention and care in Uganda and globally
  • Potential
    sources of support for HIV/AIDS prevention and care activities
  • National
    and international legislations and policies relating to HIV/AIDS
  • Monitoring
    and evaluation principles
  • Knowledge
    of the principles and practices of results-based management

Key Skills
  • Good
    team leader and team member skills, including the ability to be part of
    and organize, support, manage and develop a team
  • Prior
    exposure and experience of and demonstrated ability to effectively network
    with a diverse range of organizations and government bodies
  • Fluency
    in written and spoken English Strong drive for results and ensuring timely
    delivery of quality products
  • Computer
    literacy i.e. good working knowledge of Microsoft office programmes,
    including MS Excel, MS Word and MS Power Point
  • Excellent
    communication, documentation and report writing skills
  • Excellent
    negotiation and influencing skills in multi-cultural contexts
  • Strategic
  • Program
    planning and management
  • Effective
    leadership skills
  • Advocacy
    and Negotiation skills
  • Effective
  • Good
    Interpersonal skills
  • Computer
    Applications, especially in MS Office
  • Skills
    in the Effective Management of Meetings
  • Visionary
  • Proactive
  • Innovative
  • Open
    to change
  • Persuasive
  • Good
    team player
  • Sound
  • Integrity
  • Representational
How to Apply:
All candidates should send
their applications clearly stating your salary requirements on the cover
letter, attach your CV (with 3 referees 1 of 
whom should  have  been  
your  direct  supervisor), and copies  of 
academic qualifications/certificates.
Address to:
Human Resource
AIDS Information Centre –
Plot. No. 1321.Block 12 
Mengo  Kisenyi                       
P.O. Box 10446 Kampala. 
Email to: recruitment@aicug.org 
Deadline: 18th October 2019
For more of the latest jobs,
please visit 
http://www.theugandanjobline.com or find us on our Facebook page https://www.facebook.com/UgandanJobline

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