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Job
Title:            District
Cluster Manager (2 Job Placements)

Organization: AIDS
Information Centre (AIC)

Duty Station:  Uganda

Reports to: Regional
Program Manager

About US:

AIDS Information Centre (AIC)
is a national Non-Governmental Organization committed to improving the quality
of life of orphans and other vulnerable children.

Job Summary:  The District Cluster
Manager is responsible for leading, managing and coordinating the planning,
execution and implementation of programme strategies in the Project Cluster
Districts. He will support a team of Technical and Administrative Officers and
ensure the growth and development of household financial, human and social assets
all geared at reducing the vulnerability of families infected and affected by
HIV/AIDS and other adversities with an ultimate objective to empower the
beneficiaries to make them self-reliant and able to provide for the essential
needs and wellbeing of the children, youth and care givers and improve layering
of health, HIV&AIDS access and uptake of services to achieve PEPFAR 95 95
95 goals.

Key Duties and Responsibilities: 

Leadership and Administration

• Take
  lead in planning and budgeting process for the Project implementation.
• Ensure
  all planned activities are implemented as per the approved work plan and
  budget.
• Responsible
  for strategic project management which includes effective planning,
  implementation documentation, monitoring, evaluation and progress
  reporting.
• Provide
  overall leadership by coordinating timely quality quarterly and annual
  implementation plans and budgets.
• Provide
  timely and proper communication and coordination amongst the partners and
  stakeholders by identifying capacity gaps and supporting their capacity
  development plans.
• Provide
  leadership to the project team, including mentoring and coaching, to
  enhance staff and partner capacity for effective implementation of the
  project.
• Ensure
  the creation, maintenance and update of all project activities.
• Develop
  effective administrative, internal control, monitoring and evaluation
  systems and ensure their adherence.
• Manage
  the compliance of Child Protection Policy and guidelines during the
  project implementation.

Programme Planning, Implementation
and Budgeting

• Oversee
  day-to-day implementation of all project activities, providing
  constructive supervision to the project team to implement, monitor,
  evaluate work plans.
• Develop
  and schedule project activities in accordance with approved guidelines and
  funding limitations.
• Support
  the field team in timely quality implementation, monitoring of the work
  plans and reporting ensuring that activities are in line with the project
  strategy, and reflect the commitments AIC made to the donor and the community.
• Develop
  a schedule for reports and other end products of the proj ect and
  coordinate high quality execution of these product interventions. 
• Manage
  and monitor the project budget and provide timely accountability of the
  funds in line with accounting policies and procedures.
• Manage
  project resources efficiently and effectively in accordance with AIC
  Uganda policies and guidelines and in accordance with grant conditions.
• Lead
  the review of budget against actual expenditure on a monthly basis with the
  team, ensuring timely and accurate feedback to the Finance Department.
• Ensure
  compliance with AIC and donor finance and logistics guideline, including
  all aspects of procurement and asset management.
• Provide
  Technical lead in the implementation of the BETTER OUTCOMES Project.

Monitoring and Evaluation

• Establish
  a mechanism for effective monitoring and evaluation for the project,
  ensuring that M&E activities are regularly carried out.
• Support
  the Monitoring and Evaluation Coordinator to develop, adapt and implement
  appropriate M&E systems that enhance program effectiveness and
  quality.
• Organize,
  document and maintain all project information, especially best practices,
  for accountability purposes, in order to have a well-articulated model of
  the programme.
• Regularly
  monitor and support Field Programme team through regular Field Monitoring
  to ensure quality service delivery to community
• Organize
  regular performance review meetings to assess progress, make decisions and
  communicate any changes in strategy with the key project stakeholders

Reporting and Documentation

• Prepare
  and disseminate quality and timely project reports to management as per
  donor requirements and project monitoring and evaluation plan.
• Prepare
  and submit timely progress reports on weekly, monthly, quarterly,
  Bi-annual and annual to the Programme Director on programme intervention.
• Document
  the good practices and learning lessons for sharing across the
  organisation
• Submit
  stories / articles, photos and any other publication on the project to the
  National Office for public relations, fundraising and / or any other
  purposes as may be required from time to time.

Networking and Partnership
Development

• Maintain
  strong partnership and collaboration with World Education/Bantwana in the
  implementation of this project.
• Collaborate
  with community development structures, District Health System structures,
  other NGOs and government departments for effective service delivery to
  programme participants
• Identify
  and explore opportunities for linking beneficiary groups to existing
  opportunities within area of operation that supports income growth.
• Represent
  and link BETTER OUTCOMES project and the projects external partners,
  including government and other agencies/alliances at district.

People Management

• Maintain
  open and professional relations with team members, promoting a strong team
  spirit and providing oversight and guidance to enable team to successfully
  perform in their positions.
• Supervise
  and mentor direct-report team, including communicating clear expectations,
  setting performance objectives, establishing a supportive environment
  while emphasizing accountability, providing regular and timely
  constructive performance feedback, and leading documented annual and
  semi-year performance reviews.
• Participate
  in the recruitment, orientation, training and development of project
  co-workers in conjunction with the Human Resource Coordinator.
• Ensure
  the Performance Management cycle is implemented and documented timely for
  all staff in the project and maintain motivation among staff.
• Ensure
  all staff in the field site know and understand AIC Uganda HR Policies and
  the staff Code of Conduct.
• Support
  field team in the implementation of personnel policies including coaching,
  performance evaluation, team development, and disciplinary measures.
• Document
  and address breaches of policy and disciplinary issues in coordination
  with the HR Coordinator in a professional manner.
• Regularly
  review and suggest staffing patters and capacity development of staff.

Qualifications, Skills and Experience: 

• The
  applicant must hold a Bachelor’s Degree in Social Science/development
  studies, community psychology and any related field including other
  relevant professional course from a recognized institution.
• A
  post graduate Diploma in Project Management is an added advantage.
• Five
  years’ experience in managing public funded projects with a reputable
  organization.
• Proven
  experience working in the areas of, OVCs, youths, women’s rights and
  gender equality. Experience in implementing a USAID grant is an added
  advantage
• Ability
  to work independently and show professional judgment in carrying out
  assigned task.
• Ability
  to generate and interpret financial reports using excel
• Knowledge
  of local languages of West Nile and Lango is an added advantage.
• Ability
  to ride motorcycle and valid RIDING PERMIT is a MUST
• Health/medical
  knowledge, with a bias in HIV/AIDS
• Basic
  interventions in HIV/AIDS Prevention and Care
• Rights
  of people living with HIV/AIDS
• The
  HIV/AIDS situation in Uganda and the rest of the world
• Developments
  and trends in HIV/AIDS prevention and care in Uganda and globally
• Potential
  sources of support for HIV/AIDS prevention and care activities
• National
  and international legislations and policies relating to HIV/AIDS
• Monitoring
  and evaluation principles
• Knowledge
  of the principles and practices of results-based management

Key Skills

• Good
  team leader and team member skills, including the ability to be part of
  and organize, support, manage and develop a team
• Prior
  exposure and experience of and demonstrated ability to effectively network
  with a diverse range of organizations and government bodies
• Fluency
  in written and spoken English Strong drive for results and ensuring timely
  delivery of quality products
• Computer
  literacy i.e. good working knowledge of Microsoft office programmes,
  including MS Excel, MS Word and MS Power Point
• Excellent
  communication, documentation and report writing skills
• Excellent
  negotiation and influencing skills in multi-cultural contexts
• Strategic
  planning
• Program
  planning and management
• Effective
  leadership skills
• Advocacy
  and Negotiation skills
• Effective
  Communication
• Good
  Interpersonal skills
• Computer
  Applications, especially in MS Office
• Skills
  in the Effective Management of Meetings
• Visionary
• Proactive
• Innovative
• Open
  to change
• Persuasive
• Good
  team player
• Sound
  Judgment
• Integrity
• Representational
  qualities

How to Apply:

All candidates should send
their applications clearly stating your salary requirements on the cover
letter, attach your CV (with 3 referees 1 of 
whom should  have  been  
your  direct  supervisor), and copies  of 
academic qualifications/certificates.

Address to:

Human Resource
Department.                                              

AIDS Information Centre –
Uganda 

Plot. No. 1321.Block 12 

Mengo ‐ Kisenyi                       

P.O. Box 10446 Kampala. 

Email to: recruitment@aicug.org 

Deadline: 18th October 2019

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