The Ugandan Jobline

Job Title:     Property
Management Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Job Opening Number: RSCE/GJO/PMU/006/09-2019

Reports to: Chief
of the Unit

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities: 

• Assists in receiving all deliveries of
  mission supplies;
• Conducts physical inspections and
  quality control of mission United Nations Property to ensure that all
  items are accounted for and in serviceable condition;
• Interacts with other property management
  stakeholders and providers of services, Self-Accounting Units, Procurement
  Section, Joint Logistics Operations Center, and Local Property Survey
  Boards, as appropriate;
• Prepares and submits R&I reports,
  discrepancy reports, and disposal reports for the unit chief’s approval,
  where applicable;
• Identifies anomalies and/or
  discrepancies and the details thereof, or any other reason for rejection
  and records in Damage Discrepancy Reports (DDR), posted on the system and
  presented to R&I supervisor and Procurement for immediate action;
• Processes Goods Receipt reports in Umoja
  and R&I Reports in Galileo Inventory Management System; 
• Maintains daily accurate and auditable
  property records in electronic inventory management system for property
  control and accountability in conformance with administrative
  instructions, guidelines, manuals and SOPs;
• Updates all physical verification
  records and data entry in the Galileo system;
• Assists stakeholders in application of
  property management policies and procedures to meet organizational
  standards and goals set up in the DFS Directives, LSD Guidelines,
  mission’s SOPs and KPIs;
• Produces Business Object reports on
  monthly basis and when requested by supervisor
• Drafts statements of requirements for
  contracts and services for disposal;
• Assists in monitoring the execution of
  contracts for the disposal of property and supplies, including all types
  of waste material;
• Assist SAUs in preparation of equipment
  write-offs and processing of write-off cases through relevant property
  survey boards;
• Assists in carrying out Board of Survey
  as and when required;
• Prepares statistical analysis and trend
  analysis on United Nations property;
• Supervises, trains and provides guidance
  to the team members;
• Reviews reports and makes
  recommendations.
• Performs other duties, as required.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre
  Entebbe (RSCE) Property Management Assistant job placement should hold
  a  High school diploma or recognized equivalent. A
  technical or vocational qualification in property management or
  procurement is desirable.
• At least seven years of progressively responsible experience in the
  field of property management, inventory control, logistics, procurement or
  other related field
• Experience working within an
  international organization or non-governmental organization – in a
  conflict or post-conflict setting is desirable.
• Experience in a shared service center is
  desirable
• Working experience in a multicultural
  and/or international work environment is desirable.
• Valid national driving license is
  desirable
• Inventory management system knowledge is
  an advantage
• Experience in weight and balance
  calculations, preparation and handling of cargo pallets for air and ground
  transportation is an advantage
• Computer literacy in word processing,
  spreadsheets is an advantage
• Operator licenses for forklift and/ or
  other Material Handling Equipment (MHE) are an advantage.
• Languages: fluency
  in oral and written English is required.

Competencies:

• Professionalism:
  Shows pride in work and in achievements; demonstrates professional
  competence and mastery of subject matter; is conscientious and efficient
  in meeting commitments, observing deadlines and achieving results; is
  motivated by professional rather than personal concerns; shows persistence
  when faced with difficult problems or challenges; remains calm in
  stressful situations.
• Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Client Orientation: Considers all those to whom services are provided to be
  “clients” and seeks to see things from clients’ point of view;
  Establishes and maintains productive partnerships with clients by gaining
  their trust and respect; Identifies clients’ needs and matches them to
  appropriate solutions; Monitors ongoing developments inside and outside
  the clients’ environment to keep informed and anticipate problems; Keeps
  clients informed of progress or setbacks in projects; Meets timeline for
  delivery of products or services to client.

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations
does not concern itself with information on applicants’ bank accounts.

How to Apply:

All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:

• The United Nations Personal History form
  (P-11), Download Here;
  This should be signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org

Deadline: 3^rd October 2019

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