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Job Title:     Human
Resources Assistant

Organization: United
Nations Regional Service Centre Entebbe (RSCE)

Duty Station: Entebbe,
Uganda

Grade: GS-6

Job Opening Reference: RSCE/TJO/018/09-2019

Reports to: Chief
of Unit 

About US:

The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.

Key Duties and Responsibilities: Within delegated authority, the Human
Resources Assistant will carry out the following duties:

• Prepare staff members’ Education Grant
  entitlements including claims, advances, danger pay, daily subsistence
  allowance, mission subsistence allowance for Government Provided Personnel
  and Individual Uniformed Personnel, volunteer living allowance and any
  other allowances for payments in conformity and adherence to applicable
  United Nations policies e.g. staff rules, financial regulations and rules,
  ST/AI issuances or practices, IPSAS policy framework etc.
• Accurately process the Education Grant
  entitlements, benefits and payroll for the international and national
  civilian staff and non-staff on behalf of the Client Missions and/ or the
  RSCE, as well as claims for official travel and expense reimbursements.
  Assists in managing the service line as appropriate in the business
  processes related to payroll, leave entitlements, contract extensions,
  other entitlements, separations and final payments for civilian staff,
  non-staff and uniformed personnel.
• Implement processes related to the
  on-boarding, travel arrangements, payments of settling-in grants,
  check-in, check-out and separation activities for civilian staff,
  uniformed personnel and non-staff, as well as the installation and
  repatriation of recognized dependents.
• Monitor and evaluate the effectiveness
  of related guidelines, staff rules, HR rules and regulations, practice and
  procedures, and makes recommendations through the Chief of Unit where
  necessary.
• Process and administer end to end
  Education Grant entitlements and benefits of International staff members
  in the RSCE in an efficient and timely manner, (i.e. Personnel
  Administration of Contracts, Personnel administration of movements, Time
  Management and Separations) making proper recommendations where exception
  is required.
• Provide guidance and advice to internal
  and external clients on Benefits and Education Grant Entitlements, Staff
  Rules and Regulations and HR guidelines and promotes a collaborative and
  client-oriented approach.
• Review requests for Education Grant
  entitlements and claims; Handle non-routine and complex cases, undertaking
  if necessary research.
• Assist the service line with the
  administration and certification on the processing of benefits and
  Education Grant entitlements processes in compliance with the Rules and
  Financial framework.
• Engage in comprehensive HR strategy
  including benefits and Education Grant entitlements management.
• Review and recommend revision to HR
  policy guidelines relating to Benefits and entitlements as deemed
  necessary. Make inputs to the design and development of the delivery processes.
• Perform HR administration of Benefits
  and Entitlements in Umoja in line with the delegation of authority,
  maintains UMOJA entitlements and HR local contracts and administration
  roles.
• Assist in the review and processing of
  data pertaining to conditions of service
• Resolve queries escalated in iNeed in
  UMOJA
• May supervise the work of Human
  Resources Assistants at the lower level.
• Provide general office support services,
  draft and/ or process a variety of correspondence and other
  communications.
• Set up, maintain and monitor reference
  files/ records (electronic and paper).
• Schedule appointments/ meetings, monitor
  deadlines, etc.
• Undertake research on a range of HR
  related issues and prepare notes/ reports.
• Maintain and monitor automated database
  containing HR related statistics and prepare periodic reports to HR
  management.
• Prepare necessary documentation for
  distribution to various offices, departments and overseas offices.
• Perform a variety of administrative
  duties (e.g. leave recording, request for office supplies and equipment
  etc.)
• May provide guidance/ training to less
  experienced staff
• Assist in the preparation of necessary
  documentation for distribution to various offices, departments and
  overseas offices.

• Perform other duties as and when required by the Supervisor.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations Regional Service Centre
  Entebbe (RSCE) Human Resources Assistant job placement should hold a 
  High school diploma or recognized equivalent. A qualification in human
  resources is desirable.
• At least seven (7) years of progressively responsible experience in
  human resources management, administrative services or related area is
  required.
• Experience in the application of Staff Rules and Regulations,
  policies, practices and procedures in a large-scale organizational setting
  is required.
• Experience in the administration of a broad range of benefits and entitlements using an ERP is
  required.
• Experience working in human resources management within an
  international organization or non-governmental organization – in a
  conflict or post-conflict setting is desirable.
• Experience in a shared service center is desirable.
• Languages: fluency
  in oral and written English is required.

Competencies:

• Professionalism:
  Provides the delivery of a comprehensive service to the RSCE and its
  Client Missions on entitlements and benefits. Assists in managing the
  delivery of services related to entitlements and benefits to international
  staff of the Client Missions and international and general service staff
  of the RSCE, while ensuring transparency, accuracy and ensuring full
  compliance with Staff Rules and Regulations. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Teamwork: Works
  collaboratively with colleagues to achieve organizational goals; solicits
  input by genuinely valuing others’ ideas and expertise; is willing to
  learn from others; places team agenda before personal agenda; supports and
  acts in accordance with final group decision, even when such decisions may
  not entirely reflect own position; shares credit for team accomplishments
  and accepts joint responsibility for team shortcomings.
• Client Orientation:
  Considers all those to whom services are provided to be
  “clients” and seeks to see things from clients’ point of view;
  Establishes and maintains productive partnerships with clients by gaining
  their trust and respect; Identifies clients’ needs and matches them to
  appropriate solutions; Monitors ongoing developments inside and outside
  the clients’ environment to keep informed and anticipate problems; Keeps
  clients informed of progress or setbacks in projects; Meets timeline for
  delivery of products or services to client.

NB: The
United Nations does not charge a fee at any stage of the recruitment process
(Application, interview meeting, processing, or training). The United Nations does
not concern itself with information on applicants’ bank accounts.

How to Apply:

Please note that
failure to comply with the below will render your application invalid for this
process.

• All applicants must apply using a Personal History Profile generated
  from INSPIRA (Click Here) as
  soon as possible after the job opening has been posted and well before the
  deadline stated in the job opening.
• All applications must be accompanied by the following which MUST be
  provided at the time of submission:
• Signed Personal History Profile (PHP) as generated  from INSPIRA (Click Here) to generate an account
  and the PHP) submitted as a PDF or JPEG attachment to the document.
• Latest performance evaluation report (for internal UN Candidates).
• Copy of High School Diploma.
• Copies of other relevant certificates and diplomas.

Email details to: rsce2-recruitment@un.org

NB: Please
enter the reference of the job opening in the subject line of your e-mail. Each
applicant must bear in mind that submission of incomplete or inaccurate
applications will render that applicant ineligible for consideration for the
job opening. Initial screening and evaluation of applications will be conducted
based on the information submitted. Applications cannot be amended following
submission. The position is OPEN TO NATIONALS OF UGANDA AND / OR LEGAL
RESIDENTS OF UGANDA ONLY.

Deadline: 30^th September 2019

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