UN Administration Jobs – Business Support Assistant (Reception) – United Nations World Food Programme (WFP)

Job
Title:             
 Business
Support Assistant (Reception)
Organization: United
Nations World Food Programme (WFP)
Duty Station: 
Kampala, Uganda
Grade: SC3
About US:
The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and
Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has
operations in various parts of the Country.
Job Summary:
The Business Support Assistant (Reception) provides administrative support to
team(s) and reports to an Administration Associate. At this level, work is
carried out under close supervision or immediately available assistance. Job
holders are expected to produce organised and accurate work. The incumbent will
deliver a range of routine business support tasks, to ensure that staff are
effectively supported.
Key Duties and Responsibilities: 
  • Under the supervision of the Administration Associate, the Business
    Support Assistant will deliver a range of routine business support tasks,
    to ensure that staff are effectively supported.  All tasks shall be performed in
    accordance with WFP procedures, rules and regulations.
  • Provide a set of standard business support activities, where
    required, to contribute to the effective functioning of business
    operations.
  • Create a good, friendly and warm comfortable ambience at the main
    reception and attend to visitors to guide them accordingly.
  • Timely response to calls and operation of switch board in a
    professional manner.
  • Contribute to the improvement of staff wellness programmes and
    provide support to ensure a safe and comfortable working environment.
  • Provide guidance to and follow up with service providers/contractors
    to ensure that the goods and services acquired are accurate, meet
    expectations and bring good value for money.
  • Undertake standard data entry tasks in accordance with defined
    systems, to ensure information is organized and readily available for the
    business team.
  • Collate and process information including dissemination to support
    the production of standard documents and reports for the unit, to enable
    decision-making and the effective management of resources.
  • Support the maintenance of office files, documents, and records in
    accordance with established systems and processes so that information is
    current and readily available for staff.
  • Respond to routine queries received and escalate where appropriate,
    to provide a timely and accurate service to clients.
  • Any other tasks as assigned by the supervisor



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme
    (WFP) Business Support Assistant (Reception) job placement should hold a
    University degree. 
  • At least three years of experience in general administrative work in
    a busy environment.
  • Ability to use standard office equipment such as photocopiers and
    scanners.
  • Knowledge of standardized business support work routines and
    methods.
  • Knowledge of standard office software packages, e.g. Microsoft word,
    Excel, Powerpoint.
  • Ability to use tact and courtesy to give and receive information
    with a variety of individuals. 
  • Good attention to detail in order to identify data
    discrepancies. 
  • Ability to work to deadlines and follow clear instructions.
NB: Female
applicants and qualified applicants from Uganda with Ugandan Nationality are
especially encouraged to apply
.
How to Apply:
All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.
Deadline: 12th September 2019
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latest jobs, please visit http://www.theugandanjobline.com or
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