Several No Experience Field Monitor Jobs – World Vision International

Organisation: World
Vision International
Reports to: 
Field Coordinator
Duty Station: 
Uganda
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
   
Job Summary:   The Field Monitor will monitor the delivery, distribution,
documentation and reporting associated with food/Cash commodities. Work hand in
hand with distribution Volunteers, Ushers, Scoopers, Porters, FMCs members and
to ensure distribution is done according to World Vision and donor standard
distribution procedures
Key Duties and Responsibilities: 
Community mobilization and information provision
  • Community mobilization and coordination
    of food distribution activities at the FDPs in liaison with the Food
    Management Committee and Local leaders.
  • Mobilize community members in target
    areas for sensitization on project goal and selection criteria.
  • Mobilize and supervise beneficiaries to
    elect FMC and CRM committee members in each FDP.
  • Mobilize community leaders to
    participate in Post distribution meetings
  • Conduct pre-distribution meeting to
    sensitize and inform beneficiaries about commodities in the food basket,
    ration sizes, nutrition and hygiene messages and any other issues to be
    communicated to them. Give beneficiaries an opportunity to ask question
    for clarification.
Commodity management
  • Prepare food request based on the
    approved food distribution plan.
  • Notify beneficiaries about impending
    food distribution well in advance to ensure timely and full participation.
  • Scrutinize all waybills for commodities
    arriving at the distribution centers. Ensure that the commodities are of
    correct quantities and quality as manifested on the waybill. Immediately
    record all quantities delivered short (missing), quantities lost in
    transit and quantities damaged if any. All observations must be recorded
    immediately. Commodities must carefully be counted during off-loading.
  • At the distribution center, commodities
    must be stacked in an organized manner, by commodity type to facilitate
    easy scooping).
  • Return all excess commodities received
    at FDP to the warehouse using Return to Store waybill.
  • Perform random weighing of the
    commodities offloaded from the truck to ascertain that they are of correct
    weight as indicated in the waybill.
  • After distribution ensure empty
    containers are corrected and accounted for
  • Identify and recommend other needs such
    as health care, additional food needs, development activities, or any
    other rehabilitation and/ or development activity.
  • Conduct daily/weekly/monthly physical
    counts of commodities in the warehouse/MSU and ensure that records are
    tallying with physical stocks.
  • Ensure proper storage of commodity on
    pallets. Ensure that all commodities are stacked by shipment, condition
    type, and package/weight and have updated stack cards.
  • Monitor commodity quality/quantity
    control during receipts, while in storage, distribution and during
    dispatch/returns
  • Ensure that all mandatory MSU items and
    equipment’s are available in the FDP, fire extinguishers, tables, chairs
    cleaning supplies, first aid supplies ,scales and any other NFI are
    accessible at all times and in good condition and liaise with FC on need
    for replacements.
  • Maintain high standard of cleanliness
    and hygiene in and around the MSU.
  • Monitor commodity movements, including
    delivery of commodities at the MSU. Supervise receipt /offloading of
    food/nonfood commodities to ensure correctness of quantity, content and
    quality as per the waybills documents as well as losses and damages and
    excesses. In case of damage arrange for reconstitution.
Commodity Distribution
  • Supervise food distribution in a manner
    that will ensure all targeted beneficiaries receive all the planned
    commodities and in their rightful rations.
  • Conduct distribution in compliance with
    WV and Donor (WFP/USAID) guidelines and standards
  • Conduct caucus meeting with FMCs and
    local leaders to agree on roles and responsibilities during distribution.
  • Ensure that appropriate crowd control
    measure is in place at the distribution point at all times.
  • Ensure there is orderly lining,
    receiving food at the MSU and potters are available to help beneficiaries
    carry food out of the MSU
  • Ensure all commodities are weighed 100%
    at the moderation point and weighing scales are correctly set.
  • Oversee the distribution process in
    collaboration with the Volunteers and the FMC and ensure proper rations
    are distributed. Ensure no damaged commodities are distributed to
    beneficiaries.
  • Ensure that the ration cards are punched
    and beneficiaries thumbprint after receiving their ration entitlements.
Commodity Accounting and reporting
  • Provide proper accountability of
    commodities distributed at the food distribution point.
  • Prepare all necessary forms related to
    food distribution i.e. sign receipt waybill, fill in the truck inspection
    report, random weighing form, distribution center visit report,
    certificate of food receipt and distribution, loss ,damage reports, DDR
    etc.
  • Ensure all forms and reports are
    completely filled according to agreed filing format and reviewed and
    approved by relevant staff.
  • Ensure commodity forms and reports are
    filed
  • Prepare a food monitor report and attach
    to the beneficiary list file
Capacity building and training
  • Together with the Field coordinator
    organize and conduct training of FMCs, CMC, RWC and community structure
    members (Scoopers, ushers, potters, on their roles and responsibilities.
  • Mentor and train community structures on
    commodity handling and beneficiaries’ relation, Code of Conduct, PSEA and
    child protection and make sure they sign all related policies and
    guidelines according to WV/Donor standards.
     



Qualifications, Skills and Experience: 
  • The applicant for the World Vision Field
    Monitor job placement should preferably hold a Bachelor’s Degree from a
    University in Social Sciences or Development Studies
  • Prior experience with WV CTS system and
    or UN WFP Compass system is an added advantage. 
  • Knowledge of major donor (WFP/USAID)
    regulations pertaining to relief food commodities tracking accounting and
    reporting.
  • This position requires a person who is
    self-starter, who can accomplish the task with minimal or no supervision.
  • He/she should be able to manage a team
    of staff as well as cooperate with other units.
  • He/she must be keen on details and well
    organized individual.
  • Must be computer literate.
  • Must be a committed Christian, able to
    stand above denominational diversities. Attend and participate/lead in
    daily devotions and weekly Chapel services.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 21st September 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

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