Job
Title: Project
Administrator
Organization: Rakai
Health Sciences Program (RHSP)
Duty Station:
Uganda
About US:
Rakai Health
Sciences Program is a collaborative Bio-medical research and service delivery
organization. It strives to improve the quality of life of the local population
through a combination of community-based research, curative services and
prevention strategies in the districts of Greater Masaka region in Uganda.
Job Summary: The Project Administrator will support the
project manager by providing overall administrative (non- technical) support across
all program areas.
Key Duties and Responsibilities:
- He/she will supervise / support the work
of all the administration officers & accounts clerks supporting the
different program areas in the clusters of Masaka regional HIV Mechanism;
to ensure that they abide by all the guidelines - He/ she will support the clusters to
ensure that expenditures and reports are within approved budgets and in
line with donor and RHSP guidelines. - Ensure that there is an up-to-date
inventory of the assets of the Masaka regional HIV Mechanism across all
program areas. - Support the cluster teams in drawing up
of periodic work plans/budgets-in relation to the set targets - Support the cluster teams to account for
all the project funds dispersed to them - Prepare monthly funds received Vs
accountability reconciliation report for the whole Masaka Region HIV
mechanism that reflects the contribution of the different clusters. - Support the cluster teams in preparing
financial requisitions and making payments - Assist with all aspects of
administration, directory maintenance, logistics, assets/ equipment
inventory, storage and management for the Masaka region HIV mechanism - Support the process of scheduling
appointments and meetings with the districts and other stakeholders by
working with the cluster teams. - Ensuring that all Masaka region HIV
mechanism meeting minutes are prepared and properly stored including those
in the clusters. - Support the cluster coordinators to develop
and administer monthly integrated schedules that are used to guide
activity transport allocation by the clusters. - With guidance from the transport
section, he/ she will support/ guide the administration officers on how to
supervise the drivers in the clusters - Support the clusters in preparing and
archiving documents - Assist in preparation of reports for
internal and external use for the Masaka regional HIV Mechanism. - Other duties as may reasonably be
assigned from time to time
Qualifications, Skills and Experience:
- The applicant should preferably hold a Masters’ Degree (ideally) in
Business Administration, public administration, accounting, project
management or other related areas. Bachelor’s Degree in Business
Administration, public administration, Commerce. - Three years of experience in managing Program logistics,
administration, Finance and operations; setting up and maintaining
operations and logistical procedures and processes; implementing health
and safety procedures; - Excellent oral and written communication skills in English;
- Proven management experience leading small to medium sized teams;
- Ability to liaise efficiently with individuals and organizations to
arrange and carry out program administration functions; - Experience in operating within environments with diverse cultures
and practices; - Ability to use computer systems and standard office software
reliably, including organizing and setting up systems for maintaining
office electronic records;
How to Apply:
All interested and
qualified candidates possessing the above attributes can send their
applications including a cover letter, latest Copy of CV (with 3 referees),
copies of academic qualifications/certificates addressed to the HR Manager to
[email protected]. Please kindly indicate the Job title under subject of the mail.
Only Online applications will be considered
Deadline: 19th October 2019
NB:
Only short-listed candidates will be contacted by Rakai Health Sciences
Program. Any form of lobbing and canvassing will lead to disqualification
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