Manager Administration Job Placement – National Information Technology Authority-Uganda (NITA-U)

Job
Title:        
 Manager
Administration
Organisation: National
Information Technology Authority-Uganda (NITA-U)
Duty Station:
Kampala, Uganda
Reports to: Director,
Finance and Administration
About US:
The National
Information Technology Authority-Uganda (NITA-U) was established as a statutory
body under the National Information Technology Authority, Uganda Act, 2009 as
one of the key players in the Information and Communications Technology Sector.
Its mandated is to coordinate, promote and monitor IT development within the
context of national social and economic development, with a vision as “a
facilitator of a knowledge-based, globally competitive Uganda where social
transformation and economic development is supported through IT enabled
services.”
Job Summary:   The Manager Administration will provide
prompt, efficient and effective administrative, logistical, material resources
and facilities/estates support services to the NITA-U Secretariat and project/
field offices to ensure secure, healthy, and conducive work environment for the
organizations’ staff/ clients and equipment.
Key Duties and Responsibilities: 
  • Oversee general office operations, logistical and material resources
    support services to ensure healthy and conducive operational environment
    in line with the Authority’s policies and procedures
  • Undertake fleet management and scheduling vehicle movements for
    routine and field travels as well as coordinating staff travels
  • Advise management on the design, review and update of
    administrative, assets and utilities management policies and procedures;
  • Undertake the management of NITA-U stores by ensuring proper records
    and dispatch of equipment and materials for use under RCIP
  • Oversee the maintenance of office equipment/appliances and motor
    vehicles including the off boarding of Office assets in liaison with the
    procurement and Disposal unit (PDU) and in line with statutory
    requirements such as PPDA guidelines.
  • Oversee and supervise the provision of the office logistical
    materials /supplies/consumables to NITA-U offices and to maintain
    conducive office working environment
Key Performance Indicators:
  • Preparation of technical papers for EXCO or the Board approval in
    regard to Administration services,
  • Monthly fleet management reports
  • Preparation of Annual Budgets



Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Business
    Administration or related discipline
  • A Master’s Degree in Business Administration, Public Administration,
    Management Studies, Project Planning and Management or their equivalent
    from a recognized university is an added advantage;
  • A Post-graduate qualification or any internationally recognized
    administrators professional qualifications is an added advantage;
  • A minimum of five years of relevant experience gained while serving
    with a reputable public or commercial or donor funded organization in
    senior – level job preferably at similar position.
  • Communications: Very good communication skills (spoken and written),
    including the ability to communicate effectively with diverse audiences on
    environmental related matters, good negotiation skills and to prepare a
    variety of written documents, contracts, reports, etc. in a clear, concise
    style.
  • Teamwork: Very good interpersonal skills and ability to establish
    and maintain effective working relations with people in a multi-cultural,
    multi-ethnic environment with sensitivity and respect for diversity.
  • Integrity: Must be a person of proven honesty and does not tolerate
    corruption and unethical behaviours in all its forms and manifestations.
  • Innovation: Must be a person with ability to seek new ways of doing
    things efficiently to deliver value to our customers.
  • Customer Centricity: Must be a person who strives to satisfy
    customers and clients. Should be able to understand what the customer
    wants and delivering it flawlessly.
  • Quality: Must be a person who thinks of quality and continuous
    improvement in his/her work.



Competencies
  • Proven track record of professional integrity and confidentiality in
    handling public resources
  • Solid organisational skills
  • Good interpersonal and communication skills and ability to work with
    teams in the organisation at all levels
  • Strong report writing and presentation skills
  • Must be able to work under pressure and tight deadlines, with
    minimum supervision
  • Computer knowledge and skills in MS-Word, MS-Excel and
    internet/email is a mandatory requirement.
How to Apply:
All candidates who
meet the job requirements/specifications and with the right personal attributes
are invited to complete and submit their application forms, download here, with a cover letter, supported by
curriculum vitae, copies of certificates and testimonials, and must specify day
time telephone contact, postal and email addresses of both the applicant and
three referees, to the address below.
The Executive
Director,
National Information
Technology
Authority – UGANDA
(NITA-U),
Palm Courts, Plot
7A, Rotary Avenue (former Lugogo bypass)
P.O. Box 33151,
Kampala-Uganda
Or via email:
rcip@nita.go.ug (application must not exceed 10MBs)
Applicants must also
submit with their application verifiable evidence supporting previous relevant
appointments such as appointment letters and employment contracts.
Deadline: 20th September 2019 by 5:00 PM
NB: No
application will be accepted without a duly completed and signed standard
application form (refer to above).
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