Fresher Sub Grants Officer NGO Jobs – Baylor-Uganda

Job Title:    Sub Grants Officer
Organization: Baylor College of Medicine Children’s Foundation – Uganda (Baylor-Uganda)
Duty Station: 
Uganda
About US:
Baylor College of
Medicine Children’s Foundation – Uganda (Baylor-Uganda) is an indigenous
not-for-profit child health and development organisation affiliated to the
Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a
Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres
of Excellence and international program offices in 11 countries across Africa,
Eastern Europe and North America.
Job Summary:  The Sub Grants Officer will prepare regional
sub grant management periodic plans & budgets, participate in the
development of policies, procedures and guidelines then disseminate them to the
sub grantees and monitor the sub grantees’
Key Duties and Responsibilities: 
  • Prepare, submit regional grant management periodic plans &
    budgets to the Grants Manager for approval and monitor their
    implementation as well as the integration of the related activities in
    district & health facility plans & budgets in accordance with
    Baylor-Uganda grants guidelines
  • Participate in the development of policies, procedures and
    guidelines then disseminate them to the sub grantees and monitor the sub
    grantees’ compliance to the Sub grants Policy Manual in line with Grants
    department mission.
  • Conduct a periodic needs analysis, prepare/update  a related risk profile then build the
    capacity of all sub grantees and others involved in the implementation of
    the project in grants management in accordance with the grants guidelines
    and agreements.
  • Conduct an assessment of the financial capacities of potential
    grantees to establish their capability to manage the grants and provide
    technical assistance to the grantees as may be required in accordance with
    the grants guidelines and agreements
  • Monitor the preparation of timely and accurate regional quarterly
    and annual budgets forecasts and the disbursement of funds to grantees as
    per the approved budgets by in line with the grants guidelines and
    agreements.
  • Monitor the preparation of accurate and timely financial reports and
    accountability supports documents by the sub grantees and certify their
    correctness, give feedback to grantees and submit to Grants Manager in
    accordance with the grants policy.
  • Develop and maintain records management system for each grantee
    including but not limited to financial agreement, work plans, approved
    budgets, disbursements, quarterly financial and programme reports,
    communications etc.
  • Review and approve partner payment requests and the supporting
    documents in accordance with the Sub grants Policy Manual.
  • Make regular field monitoring visits to grantees to establish the
    progress level of grants programs and sub grantee budget utilization and
    conduct lessons learnt meetings in accordance with the grants guidelines
    and agreements.
  • Prepare quarterly regional actual expenditure Vs budgeted
    expenditure reports on grants performance and submit to the Grants Manager
    in accordance with the grants guidelines and agreements.
  • Develop and maintain partnerships with key stakeholders and advocate
    for a coordinated and harmonized interventions in region in line with the
    various project objectives



Qualifications, Skills and Experience: 
  • The applicant must hold a Degree in accounting / business studies.
  • The candidate must have 2-3 years of related experience in
    management of sub grants with a national or international NGO, and direct
    experience with government and donor representatives
How to Apply:
Applications should
include a cover letter, CV, daytime telephone contact, three traceable
professional references and certified academic documents. All suitably
qualified candidates should apply online at the link below.
NB: You must have at
least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE). Only short
listed candidates will be contacted for interview.
Deadline: 26th September 2019
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