Fresher Diploma Jobs – Finance & Admin Assistant – CBM

Organisation: CBM
Duty Station: Kampala,
About US:
CBM is an
international Christian development organisation, committed to improving the
quality of life of people with disabilities in the poorest communities of the
world. The world is making progress in tackling poverty. However,
persons with disabilities are left behind. One in seven of us has a
disability. That is more than one billion people around the
world! 80 per cent of whom live in low middle income countries.
Job Summary:  The Finance & Admin Assistant is
responsible for supporting the Finance and Operations Officer in implementing
the overall accounting and financial control, administrative and procurement
systems for the smooth and effective functioning of Uganda Country Office. The
incumbent will also be responsible for the reception services desk;
coordination of all travel and logistics; office event and meeting management
as in compliance with CBM rules and procedures.
Key Duties and Responsibilities: 
all payments (cash and bank) ensuring that proper support document is included,
and it is properly approved internally before payment.
transactions and data are properly recorded and entered into the accounting
that all expense transactions are reasonable, valid, adequately supported by
receipts and within the Country Office’s budget.
with the maintenance of the filing system of all financial reports, fund
requests and other finance documentation
timekeeping and leave records submitted by Administration Department
in year-end closing of accounting books
and receive advances to staff, and ensure reimbursement and trip reports
received from staff at surrender are well prepared and supported before
clearing them off.
administrative support
logistics and organization for conferences, workshops, hotel, airport transfers
and other local travel arrangements, and itineraries as required with local
staff and with representatives from the wider CBM community visiting the
Meet and
assist guests at the reception in a professional and polite manner, and ensure
that the front office is manned at all times.
the distribution of outgoing and incoming mail and phone calls routed through
the reception.
general office correspondence through operating the general office email and
telephone communication, requests & enquiries and other communications
systems, and processes to appropriate parties as required.
team meetings, including Monday Morning prayer sessions.
monthly reports on printing, office supplies, telephone usage and stationery
assistance in obtaining visa forms and forwarding visa packages for further
an up at date record of staff movement for travel tracking for security
management, including updating the information on google calendar.
Procurement and
asset management
procurement requests, confirm budget approval, send out for quotations,
organize the Procurement Committee’s meetings, draft the minutes of the
meetings, deliver purchase orders and receive the goods timely, and in
consistency with the procurement process.
procured goods as per acceptable quality, specification and quantity, and
finalize all related documents as guided by CBM procurement guidelines, within
agreed timelines.
of the office store including managing stock levels for office supplies,
stationery, communication merchandise provide reconciliation and raise purchase
requests. Ensure that the filling system of records of all stock movements are
any damages or loss of equipment or assets in a timely manner.
and maintain a CBM country asset register and inventory, in line with CBM or
donor requirements, as applicable. Ensure all assets are tagged accordingly.
Additional Duties
ad hoc activities which are either by their nature related to his/her normal
duties or evolve from operational requirements.
instruction by the Finance and Operations Officer and/or Country Director
perform ad hoc activities which are either by their nature related to their
normal duties or evolve from operational requirements.

Qualifications, Skills and Experience: 
applicant must hold a Diploma in a relevant field, such as Business
Administration, Secretarial Work.
minimum of two years of experience in accounting and finance, preferably in a
development organization
to work with minimum supervision
at team work and interpersonal relationships
analytical skills
organizational skills, and ability to deal with stress or pressure
degree of accountability and integrity
spoken, with ability to communicate clearly and concisely.
to efficiently handle a range of tasks concurrently to meet different needs
to integrate into a multi-cultural environment.
CBM values in daily work.
How to Apply:
All candidates with
the required profile and proven experiences, who meet these qualifications, are
invited to submit via e-mail, a meaningful letter of motivation, stating why
he/she wishes to work for CBM, CV, three professional references and salary
expectations to
This is a local position and CBM encourages persons with disabilities who qualify
to apply for this position. Only short-listed candidates will be contacted
Deadline: 4th October 2019
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