Field Monitor Cash NGO Jobs – Adventist Development and Relief Agency (ADRA)

 Field Monitor Cash
Adventist Development and Relief Agency (ADRA)
Duty Station: Uganda
About US:
The Adventist
Development and Relief Agency (ADRA) is a global humanitarian organization of
the Seventh-day Adventist Church that demonstrates God’s love and compassion.
Through an international network, ADRA delivers relief and development
assistance to individuals in more than 140 countries—regardless of their
ethnicity, political affiliation, or religious association.
Job Summary:  The Field Monitor Cash will mainly mobilize
community for distribution, set up distribution according to ADRA Uganda and
donor (WFP) standard distribution procedures and provide end user monitoring
and accurate documentation on all commodity distributions.
Key Duties and Responsibilities: 
mobilization and registration
  • Community mobilization and coordination of food distribution
    activities at the FDPs in liaison with the Food Management Committee and
    Local leaders.
  • Mobilize community members in target areas for sensitization on
    project goal and selection criteria.
  • Work closely with local leaders to conduct beneficiary
    identification using approved selection criteria.
  • Conduct registration and verification of identified beneficiaries.
  • Distribute identification cards to all registered beneficiaries.
  • Commodity management
distribution in compliance with ADRA Uganda and Donor guidelines and standards
  • Prepare food request based on the approved food distribution plan.
  • Notify beneficiaries about impending food distribution well in
    advance to ensure timely and full participation.
  • Liaise with warehouse staff on distribution planning and commodities
    dispatching from Warehouse to distribution centers.
  • Ensure that all commodities arriving at the FDP are properly
    accounted for.
  • Scrutinize all waybills for commodities arriving at the distribution
    centers. Ensure that the commodities are of correct quantities and quality
    as manifested on the waybill. Immediately record all quantities delivered
    short (missing), quantities lost in transit and quantities damaged if any.
    All observations must be recorded immediately. Commodities must carefully
    be counted during off-loading.
  • At the distribution center, commodities must be stacked in an
    organized manner, by commodity type to facilitate easy distribution. Stack
    commodities to the dot (no scooping except for vegetable oil).
  • Return all excess commodities received at FDP to the warehouse using
    Return to Store waybill.
  • Perform random weighing of the commodities offloaded from the truck
    to ascertain that they are of correct weight as indicated in the waybill.
  • Commodity Distribution
Supervise food
distribution in a manner that will ensure all targeted beneficiaries receive
all the planned commodities and in their rightful rations.
  • Conduct caucus meeting with FMCs and local leaders to agree on roles
    and responsibilities during distribution.
  • Conduct pre-distribution meeting to sensitize and inform
    beneficiaries about commodities in the food basket, ration sizes, nutrition
    and hygiene messages and any other issues to be communicated to them. Give
    beneficiaries an opportunity to ask question for clarification.
  • Ensure that appropriate crowd control measure is in place at the
    distribution point at all times.
  • Ensure all beneficiaries are processed to receive food using
    identification card.
  • Ensure there is orderly lining, receiving food and sharing.
  • Conduct random weighing of rations received by beneficiaries to
    establish whether they are getting rightful rations.
  • Commodity Accounting
Provide proper
accountability of commodities distributed at the food distribution point.
  • Prepare all necessary forms related to food distribution i.e. sign
    receipt waybill, fill in the truck inspection report, random weighing
    form, distribution center visit report, certificate of food receipt and
    distribution, loss damage reports etc.
  • Print out the distribution list. Ensure that distribution list tally
    with manual reports.
  • Ensure all forms and reports are completely filled and reviewed and
    approved by relevant staff.
  • Ensure commodity forms and reports are filed according to agreed
    filing format.
Supervision of Food
Management and Complaints Help Desk Committees
  • Mobilize and supervise beneficiaries to the elect FMC and CHD
    committee members in each FDP.
  • Organize and conduct training of FMCs and CHD committee members on
    their roles and responsibilities.
  • Provide adequate resources which can help them perform their
    function well.
  • Perform any other duties incidental thereto and/or a may be assigned
    by the Head of Program.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Business
    Administration or Commerce
  • At least three years of progressive experience working as a Field
    Monitor Cash in a reputable organization
  • Excellent coaching skills
  • Ability to work in 8 hours shift and on call
  • Fluent in English speaking, understanding and writing
  • Ability to communicate and interact well with people from different
    educational, linguistic, cultural and religious backgrounds
How to Apply:
All suitably
qualified candidates should send their CVS and all academic certificates
Deadline: 30th September 2019
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