Earn over 13000 US Dollars monthly as Administrator at Malaria Consortium

Job Title:    Administrator
Organization: Malaria
Consortium
Duty Station: Uganda
Reports to: Regional
Coordinator
Salary: USD
13,517 Gross Per annum
About US:
Malaria Consortium
is the world’s leading not-for-profit organisation dedicated to the
comprehensive control of malaria and other communicable diseases in Africa and
Southeast Asia. Malaria Consortium works with communities, government and
non-government agencies, academic institutions, and local and international
organisations, to ensure good evidence supports delivery of effective services,
providing technical support for monitoring and evaluation of programmes and
activities for evidence-based decision-making and strategic planning. Malaria Consortium
works to improve not only the health of the individual, but also the capacity
of national health systems, which helps relieve poverty and support improved
economic prosperity.
Job Summary: The
administrator is responsible for management of the reception, provide
administrative and logistics support to the office as well as supervising the
Office Assistant and Drivers. The administrator is responsible for management
of the reception area, receiving visitors, managing the central office phone,
directing visitors and proving any administrative related support to the team.
He/She supervises the Office Assistant and Drivers.
Key Duties and Responsibilities: 
Administration and
Logistics support (70%)
·        
Make
sure that all offices are kept clean at all times including the wash rooms by
providing adequate supervision to the support staff responsible for office
cleaning
·        
Ensure
that the office cleaners and kitchen staff are performing to the required
standards
·        
Ensure
that the compound has a tidy and professional appearance including gardening
·        
Report
any building and maintenance issues to the line manager
·        
In
charge of stores both for project and office supplies
·        
Manage
vehicles and drivers including review of vehicle records
·        
Coordinate
vehicle hire as and when necessary
·        
Asset
management and maintenance of register
·        
ICT:
Liaise with IT support service firms to offer regular professional advice, IT
support to staff in a timely manner that does not interfere with staff work.
Log all complaints and follow progress closely; raise to a manager if service
is not forthcoming
·        
Generator
service/maintenance
·        
Procurement
of office and project supplies (with guidance of the Regional Coordinator)
·        
Supervise
and ensure that the office buildings and compound are kept in a clean and tidy
way. Report any building and maintenance requests in writing to the Regional
Coordinator
·        
Receive,
analyse, code and prepare request for payment for water, electricity, staff
telephone and security bills
·        
Supervise
the Drivers and Office assistant
Ensure that the
front desk represents the organization to the visitors in a professional manner
(25%)
·        
Make
sure that the front desk is staffed at all times during the working hours
·        
Receive
incoming calls to the office and transfer to requested person
·        
Make
outgoing calls from Malaria Consortium and connect to requested person
·        
Receive
parcels and give them to owners, and also send parcels
Other (5%)
·        
Ensure
that the First Aid Box is fully stocked at all times and fire extinguishers are
working
·        
Book
accommodation for staff members from upcountry offices
·        
Ensure
that the stationery store is always fully stocked, and request for more items
as needed



Qualifications, Skills and Experience:
·        
The
applicant for the Malaria Consortium Administrator job opportunity should hold a
Bachelor’s degree in Information and Office Management/ Office Administration
or related
·        
One year
of experience in the field of administration
·        
Experience
in managing a reception, switchboard and/or customer care
·        
Computer
literate
·        
Ability
to effectively manage time and resolve crises
·        
Excellent
interpersonal and communication skills
·        
Good
Excel and other software skills
Desirable
·        
Previous
experience in office management
·        
Possess
good understanding, knowledge and experience in document control and management
·        
Attention
to detail
How to Apply:
All interested
applicants are encouraged to apply online at the web link below.
Deadline: 20th September 2019
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