UN Admin Diploma Jobs – Team Assistant – United Nations Office on Drugs and Crime (UNODC)

Job Title:    Team Assistant
Organization: United
Nations Office on Drugs and Crime (UNODC)
Duty Station:
Kampala, Uganda
Job Opening Number: 19-Administration-UNODC-121750-R-Kampala (O)
About US:
The United Nations
Office on Drugs and Crime is a United Nations office that was established in
1997 to assist the UN in better addressing a coordinated, comprehensive
response to the interrelated issues of illicit trafficking in and abuse of
drugs, crime prevention and criminal justice, international terrorism, and
political corruption. These goals are pursued through three primary functions:
research, guidance and support to governments in the adoption and
implementation of various crime-, drug-, terrorism-, and corruption-related
conventions, treaties and protocols, as well as technical/financial assistance
to said governments to face their respective situations and challenges in these
fields.
Job Summary:  The Team Assistant will provide administrative
and office support in the implementation of activities related to prison
reform, namely the joint global initiative on supporting the management of
violent extremist prisoners and the prevention of radicalization to violence in
prisons. This technical assistance will be delivered within the framework of
UNODC Global Programme on Addressing Global Prison Challenges (GLOZ85).
Key Duties and Responsibilities: Within assigned authority, the incumbent will
be responsible for the following duties:
  • Perform a wide range of office support and administrative functions.
  • Respond or draft responses to routine correspondence and other
    communications; use standard word processing package to produce a wide
    variety of large, complex documents and reports.
  • Monitor processes and schedules related the unit’s outputs,
    products, tasks, etc.; where applicable, assist in the verification of
    receipt and accuracy of requisite documents, approvals, signatures, etc.
    to ensure compliance with relevant legal, financial and other
    requirements.
  • Research, compile and organize information and reference materials
    from various sources for reports, work plans, studies, briefings,
    meetings/conferences, etc.
  • Generate a variety of standard statistical and other reports, work
    orders, etc., using various databases.
  • Proofread documents and edit texts for accuracy, grammar,
    punctuation and style, and for adherence to established standards for
    format.
  • Screen phone calls and visitors; respond to moderately complex
    information requests and inquiries (e.g. answers requests requiring file
    search, etc.), and as necessary, refers inquiries to appropriate personnel
    for handling.
  • Provide secretarial, administrative and logistics support to
    meetings, boards, committees, conferences, etc.
  • Assist in the maintenance of websites by scanning, converting and
    posting a variety of documents onto the site.
  • Assist in the preparation of presentation materials using
    appropriate technology/software.
  • Maintain calendar/schedules; monitor changes and communicate
    relevant information to appropriate staff inside and outside the immediate
    work unit.
  • Perform data entry and extraction functions.
  • Review, record, distribute and/or process mail and other documents;
    follow-up on impending actions.
  • Update and maintain large distribution lists; monitor, prepare and
    distribute various materials, reports, where possible using electronic
    formats; handle arrangement for printing and translation as necessary;
    coordinate shipment arrangements, courier services, etc.
  • Perform general administrative tasks (e.g. leave and attendance
    recording, arrangements for meetings and other events, reservations, budget
    follow-up, etc.), prepare and/or process administrative requests/documents
    (e.g. requisitions, purchase orders, travel requests, contracts,
    expenditure authorizations, visa applications, etc.).
  • Maintain files (both paper and electronic) and databases for work
    unit.
  • Assist in providing software and office equipment support.
  • Provide guidance to less experienced staff on general office
    processes and procedures, computer applications, etc.
  • Perform other work-related duties as assigned.



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Office on Drugs and Crime
    (UNODC) Team Assistant job placement should hold a High school diploma or
    equivalent.
  • At least three years of experience in general office support,
    administration or related area is required.
  • Experience with programme or project administration, technical
    cooperation or related area is highly desirable.
  • Languages: fluency
    in English is required. Knowledge of another United Nations official
    language is an advantage.



Competencies
  • Professionalism:
    Has knowledge of general office and administrative support including
    administrative policies, processes and procedures. Has knowledge of
    general processes and procedures related to programme/project
    administration and implementation. Has ability to identify and resolve a
    range of issues/problems and to work well with figures, undertake basic
    research and gather information from standard sources. Shows pride in work
    and in achievements; demonstrates professional competence and mastery of
    subject matter; is conscientious and efficient in meeting commitments,
    observing deadlines and achieving results; is motivated by professional
    rather than personal concerns; shows persistence when faced with difficult
    problems or challenges; remains calm in stressful situations. Takes
    responsibility for incorporating gender perspectives and ensuring the
    equal participation of women and men in all areas of work.
  • Teamwork: Works
    collaboratively with colleagues to achieve organizational goals; solicits
    input by genuinely valuing others’ ideas and expertise; is willing to
    learn from others; places team agenda before personal agenda; supports and
    acts in accordance with final group decision, even when such decisions may
    not entirely reflect own position; shares credit for team accomplishments
    and accepts joint responsibility for team shortcomings.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
How to Apply:
All suitably
qualified and interested candidates who so desire to join the United Nations
Office on Drugs and Crime (UNODC) in the aforementioned capacity should
endeavor to Apply Online by Clicking on the link below. Please further review
job requirements and if competent Click Apply Now.
Deadline: 1st September 2019
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