Job Title: Project
Administrator
Organization: Makerere
University Joint AIDS Program (MJAP)
Duty Station: Kampala,
Uganda
Reports to: EIPHIV-Uganda- Principal Investigator (PI)
About US:
Makerere University
Joint AIDS Program (MJAP) is a private-not-for profit Company under Makerere
University. MJAP works to build partnerships and strengthen health systems to
optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other
diseases of public health importance in Africa. MJAP is implementing a
sub-award grant from Infectious Diseases Institute (IDI), for accelerating
HIV/AIDS Epidemic Control in Kampala region; with funding from the President’s
Emergency Plan for AIDS Relief (PEPFAR) IDI Project).
About Project:
Education for
Inter-professional HIV service delivery in Uganda (EIPHIV-Uganda) project is an
8 – Month’s project is funded by the U.S. President’s Emergency Plan for AIDS
Relief (PEPFAR), through Health Resources and Services Administration (HRSA), e
University of California, San Francisco (UCSF) and the African Forum for
Research and Education in Health (AFREhealth). EIPHIV-Uganda project aims to
equip pre-service and post-training healthcare professionals with knowledge and
skills to offer inter-professional services for HIV at Makerere and its
collaborating institutions. MJAP will implement the STRIPE-HIV as part of
Makerere University College of Health Sciences (Mak CHS).
Job Summary: The Project Administrator will provide
effective administrative support to the project management activities, and
ensure compliance with all the administrative policies, procedures and
regulations of the EIPHIV-Uganda project and MJAP and MJAP.
Key Duties and Responsibilities:
- Work in close liaison with Project
Coordinator, prepare project budgets and reviews; make requisitions for
conducting project activities, based on the approved work plan and budget. - Prepare the administrative work plan and
budget and submit to the Project Coordinator for review and approval; and
monitor the budget utilization. - Support the Program Coordinator to
operationalize the field program activities by maintaining a project
activities calendar; and monitoring completion of field activities. - Work closely with the MJAP Procurement
office for timely procurements and availability of all required resources
for the field activities. - Coordinate the planning and provision of
all the administrative and logistical requirements of project activities.
E.g. training, workshops, travel, etc. - Liaise with the finance office to
process payments for the timely implementation of activities. - Safeguard and monitor the utilization of
project equipment and assets by ensuring security and practicing
preventive mechanical maintenance. - Develop and maintain an updated project
filing system (electronic and manual) and ensure safe custody of key project
documents. - Support the Project Coordinator to
perform field operational visits in Kampala and upcountry, make follow ups
and prepare field reports. - Support the Project Coordinator to
prepare and submit reports on the implementation of training activities. - Prepare and submit accurate, complete
and timely monthly Administration/operations reports to the Project
Coordinator.
Qualifications, Skills and Experience:
- The ideal candidate must hold a
Bachelor’s Degree in Finance, Accounting, Business Administration and/or
related field from a recognized institution. - Three years of administrative experience
in managing operations of a US funded project - Integrity, Time management skills
- Ability to work under high pressure;
with limited supervision. - Ability to travel in the field
frequently - Experience in coordinating a large and
busy HIV program, leading teams and managing donor funds - Demonstrated experience in budgeting and
people management - Excellent teamwork, communication skills
(both oral and written) with strong management and analytical skills. - Excellent report writing skills
- Working knowledge of MS office Computer
packages and other data analysis packages.
How to Apply:
All suitably
qualified candidates should apply via the email below and submit their cover
letters, a detailed curriculum vita and copies of relevant academic documents
to: [email protected] addressed to;
The Human Resource
Manager,
Makerere University
Joint AIDS Program (MJAP)
NB: Please ensure
that your attachments do not exceed 5 MB. We do appreciate your
interest to work with MJAP. However, we regret that only shortlisted candidates
will be contacted within 2 weeks after the submission deadline.
Deadline: 20th August 2019 by 5:00pm.
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