The Ugandan Jobline

Job Title:      Human
Resource & Administration Assistant

Organisation: IntraHealth
International

Duty Station: Uganda

About US:

IntraHealth
International is a non-profit organization based in Chapel Hill, North
Carolina, U.S.A. that has been in existence for over 30 years in more than 100
countries and it has empowered health workers to better serve communities in
need. IntraHealth fosters local solutions to health care challenges by
improving health worker performance, strengthening health systems, harnessing
technology, and leveraging partnerships. In collaboration with governments,
nongovernmental organizations, and private- sector organizations around the
world, IntraHealth champions the needs and contributions of health workers—from
doctors and nurses to community health workers to health facility managers—and
works to ensure they have the tools, supplies, information, training, and
support they need to provide communities they serve with the best possible
opportunity for health and well-being.

About Project:

The purpose of the
District Health Systems Strengthening on RMNCAH, HIV/AIDS and Nutrition in
Karamoja project funded by UNICEF-Uganda and implemented by IntraHealth
International is to use a health system strengthening approach to address the
availability of quality RMNCAH, HIV/AIDS, and nutrition services in Karamoja.
The project will be implemented in the districts of Karamoja and in full
alignment with the Convention on the Rights of the Child (CRC), UNICEF’s
Rolling Work Plan, and the relevant Government of Uganda national policies and
guidelines. The project will work at the district, facility and community level
to improve planning, coordination, data use, accountability, quality of care, continuous
quality improvement, and integrated service delivery.

Job Summary:  The Human Resource and Administration
Assistant will be responsible for provision of HR support to Program staff with
support from the RHITES-E Human Resources Manager. S/he also ensures efficient
management of project assets, equipment, vehicles, and maintains high standards
of transparency and accountability at all levels in all areas of procurement
and logistics management.This position will report to the Senior Finance Officer.

Key Duties and Responsibilities: 

Human Resources

• Handling inquiries regarding Administration and HR issues, with
  support from RHITES-E Activity HR Manager or Headquarters where applicable
• Assisting in orienting new staff, ensuring new staff have all needed
  equipment, supplies and email accounts, and communicating with HQ about
  new hires.
• Overseeing employee record management in Ultipro and physical files
  as per IntraHealth policies, supports recruitment inititaives, management
  of employee compensation, mangaging staff leaves, Administering staff
  timesheets in Tenrox, Implementing & manageing staff benefits as per
  policy, and taking lead in all HR related matters in the project.

Procurement

• Assist the Senior Finance Officer to supervise procurement, inventory
  and maintenance and insurance coverage of office assets and equipment,
  including leases and vehicles.
• Preparing procurement requests and bids.
• Managing organizational risk and liability, particularly related to
  ensuring compliance with all relevant UNICEF regulations and local laws
  pertaining to local procurements and subcontract agreements.

General Operations

• Maintaining up-to-date asset inventory log per donor requirements
• Liaising with the Senior Finance Officer to ensure that vehicles and
  assets are properly tagged, insured, licensed, and repaired. Replacement
  and disposal of all office supplies, utilities, equipment and assets are
  done according to approved procedures.
• Carrying out on spot and periodic checks in the field, fuel
  stations, project sites to ensure that distribution, use of project
  resources is in compliance with IntraHealth and donor policies and
  procedures.
• Assisting with preparation of MOUs with stakeholders including
  compliance.
• Ensuring compliance with administrative policies (e.g. travel
  policy, per diem policy, etc) and maintain and update in-country
  administrative policies as needed.
• Serving as liaison with landlords, maintenance and security services
  and related vendors for project office space.

Others

• Organizing meetings and special events, as requested, including
  identifying sites, planning menus, preparing invitations, answering
  questions, assisting guests at the event, etc.
• Assisting in organizing project staff meetings and internal
  workshops
• Note taking at meetings, as requested.
• Carrying out any other administrative duties as may be assigned.

Qualifications, Skills and Experience: 

• The ideal candidate for the IntraHealth Human Resource &
  Administration Assistant job placement must hold a University Degree in
  Business Administration/Human Resource Management
• Three years of combined HR and office administration experience from
  a reputable organization
• Ability to maintain a variety of records, such as inventories of
  supplies and materials; prepares correspondence, forms and reports
• Ability to provide excellent administrative and customer service
  duties, including telephone coverage, ordering office supplies,
  maintaining office equipment
• Proven ability to work independently and self-motivated; also work
  cooperatively with other office personnel
• Ability to simultaneously support a team of professionals
• Preferred work experience with UNICEF and/or as an implementing
  partner for other donors.
• Excellent public relations skills including courteousness
• Excellent verbal/written communications
• Computer literacy in MS Office applications including Word, Excel,
  Power Point, Outlook
• Strong organizational and time management skills
• Willingness and ability to work with all stakeholders.
• Willingness to accept additional responsibilities.
• Willingness to work overtime as required.
• Willingness to travel throughout Uganda to work with partners and
  key stakeholders, and potentially internationally, as required.

How to Apply:

All candidates who
wish to join IntraHealth International in the aforementioned capacity should
apply online at the link below.

Click
Here

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