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Job
Title:              Procurement
Assistant (Vendor Management)

Organization: United
Nations World Food Programme (WFP)

Duty Station: Kampala,
Uganda

Grade: SC5

About US:

The UN World Food
Programme (WFP) is the United Nations frontline agency against world hunger. It
is the largest and longest serving humanitarian agency in Uganda. Currently WFP
focuses on three priority areas: Saving lives in Emergencies; Building
Resilience through Predictable Safety Nets; Improving Nutrition &
Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets.
WFP has operations in various parts of the Country.

Job Summary:   The Procurement Assistant (Vendor Management)
will mainly handle vendor management but may be indirectly involved in other
procurement processes.

Vendor Management is
vital to the integrity of our procurement processes. Currently both food and
non-food vendor databases need continuous update. In addition, registered but
non-responsive vendors need to be re-vetted or re-categorised based on their
performance. This will be the major role of the Procurement Assistant

Key Duties and Responsibilities: 

• Tasked with maintaining the roster of potential Suppliers ensuring
  that all supplier records are updated on an annual basis:
• Registration of new suppliers for food and non-food items:
• Make follow-ups with the vendors who have not responded where
  necessary. Maintain response matrices for major categories of vendors –
  this will inform the annual review and approval of the database;
• Receive vendor registration documents and carry out the initial
  screening against the preset criteria. Follow up on missing documentation;
  carry out random inspection visits to confirm information availed;
• Ensure a coherent filing system for vendor documents is in place
  (for both food and non-food);
• Maintain a usable and accessible database for all categories of
  vendors;
• Give feedback to vendors who come in/call in to inquire on the
  progress of the registration process;
• Carry out visits to vendors (where necessary);
• Prepare communication to vendors regarding which categories they
  have been successfully registered to (Note: There are many vendors who
  apply for various categories and may not be registered for all that they applied
  for);
• Follow up to ensure that vendors are registered in INTEND;
• Facilitate the registration of vendors in WINGS when necessary;
• Compile reports on registered vendors for presentation to the Vendor
  Management Committee and follow up on the minutes thereafter;
• Any other relevant duties as may be necessary.

Qualifications, Skills and Experience:

• The ideal candidate for the United Nations UN World Food Programme
  (WFP) Procurement Assistant (Vendor Management) job placement should a
  University degree in in any of the following disciplines: Records
  Management, Archiving, Data Management, Business Studies, Economics or any
  other related field OR a Diploma with additional years of practical
  experience;
• At least two years OF work experience in procurement, logistics or
  supply chain;
• Good interpersonal skills and high level of organisation;
• Experience in Vendor management
• Qualifications in MS Computer Applications such as Word, Excel,
  Access etc
• Prior experience of working on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day to day
  basis.

Competencies:

• Tendering and Contracting: Displays basic understanding of processes to support the
  contracting/tendering implementation at WFP by collecting necessary
  information.
• Vendor Management: Leverages
  basic understanding of business needs to define vendor requirements and
  selection criteria.
• Commodity and Product/Service Intelligence: Appropriately handles products/services
  based on an understanding of sources, technologies, properties, and public
  procurement principles/practices.
• Systems & Reporting: Utilizes basic understanding of data sources, procurement systems,
  Corporate Operating System and processes to execute daily tasks.
• Ethics and Compliance: Maintains accurate records of activities in line with compliance
  standards to increase ease of response to basic audit queries.

NB: Female
applicants and qualified applicants from Uganda with Ugandan Nationality are
especially encouraged to apply.

How to Apply:

All candidates who
desire to join the United Nations World Food Programme are encouraged to submit
their applications online at the link below.

Click
Here

Deadline: 22^nd August 2019

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