Job Title: Assistant Procurement Officer (Entry
Level Jobs)
Organisation: Medequip
(U) Limited
Duty Station: Kampala,
Uganda
Reports to: Procurement
and Logistics Officer & Chief Executive Officer
About US:
Medequip (U) Limited
is one of the leading distributors of medical equipment, supplies and
consumables in Uganda, especially imaging and radiology, critical care,
surgical, and medical furniture.
Job Summary: The Assistant Procurement Officer is very
crucial in the company. It is a position which requires high level commitment,
competency, integrity and trustworthiness.
Key Duties and Responsibilities:
- Provide guidance and assistance to the
company and staff in all aspects of purchasing different items - Ensures all purchasing follows the
regulations and laws related to purchasing practices and in accordance
with company standard practices - Prepares and develops bid documents and
supplier bid lists to obtain competitive quotations on commodities and
services - Promotes the purchasing section as an
effective resource for addressing supply management issues - Keeps constantly apprised of
economic/business situations as they affect purchasing policy; makes
recommendations to adequately meet those changing conditions - Develops and updates department
procedures to the company and staff in their need to purchase supplies and
services - Analyzes current procurement methods,
quantity discounts, standardization, value analysis and cooperative
purchasing - Solicits information regarding a variety
of commodities by telephone, facsimile, interview or written requests
ensuring cost effectiveness commensurate with quality - Reviews tenders and purchase award
documentation with respect to quality, suitability, delivery and pricing - Responsible for awarding a contract with
consensus from the respective department - Responsible for the development and
administration of the awarded contract - Prepares and maintains accurate records
and documentation on all solicitations, responses, purchases, contracts,
correspondences and related follow up - Expedites outstanding purchase orders to
ensure delivery requirements are met - Promotes and develops contract and
liaison with the external supplier community and the company - Interviews current suppliers to improve
levels of service and new suppliers to develop and establish new sources
of supply - Collects and reports statistics to
ensure commodity and/or supplier performance - Prepares reports to ensure compliance
with related laws and regulations - Coordinates and resolves problems with
the end user departments and suppliers - Assist in resolving accounts payable
invoice discrepancies and variances after accounts payable make initial
inquiry - Assists shipping and receiving with
shipment/transportation related discrepancies and variances - Performs other related duties such as
special assignments and annual major objectives as required
Qualifications, Skills and Experience:
- The ideal candidate must hold a
Bachelor’s degree in Procurement and Supply Chain Management - One year of experience in Procurement
and bidding related work - Must be computer literate especially
word, power point and Excel, - Must be organized
- Able to work well under pressure and in
a busy environment, - Able to prepare reports
- Should possess excellent presentation
skills. - Must have a proactive mind
- Must have good analytical, communication
and report writing skills - Must be flexible, quick to adapt and
self-motivated
How to Apply:
All suitably
qualified candidates are encouraged to send their applications, resume and
academic transcripts as one document to [email protected], if it
isn’t one document your application will not be considered. Please clearly
indicate position you are applying for in the subject
Deadline: 5th August 2019
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