The Ugandan Jobline

Job Title:        Programme
Finance Associate

Organization: United
Nations Entity for Gender Equality and the Empowerment of Women (UN Women)

Duty Station: Kampala,
Uganda

Reports to: Operations
Manager

Grade: NO-B

About US:

The United Nations
Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in
the vision of equality enshrined in the Charter of the United Nations, works
for the elimination of discrimination against women and girls; the empowerment
of women; and the achievement of equality between women and men as partners and
beneficiaries of development, human rights, humanitarian action and peace and
security. UN Women provides support to Member States’ efforts and priorities in
meeting their gender equality goals and for building effective partnerships
with Government, civil society and other relevant actors.

Job Summary:  The Programme Finance Associate is responsible
for the execution of a wide range of financial services and administrative processes
in the CO, ensuring timeliness, efficiency and transparent use of financial
resources and delivery of services in accordance with organizational financial
rules, regulations, policies, procedures and approved allocations. The
Programme Finance Associate promotes a client-oriented approach consistent with
UN Women rules and regulations, standard practices and guidelines.

The Programme
Finance Associate works in close collaboration with the Operations and
Programme teams in Uganda Country Office for solving complex finance-related
issues and information delivery.

Key Duties and Responsibilities: 

Provide financial
support to the formulation, implementation management and monitoring of JPGBV
and EU Spotlight in full compliance of UN Women rules, regulations, policies:

• Prepare and administer programme budgets, and recording and
  reporting systems;
• Formulate budget, control allotments, monitor expenditures, and
  prepare revisions according to the needs of the programme;
• Monitor and Track use of financial resources;
• Create projects in Atlas, prepare budget revisions, revise project
  awards and status; and determine unutilized funds;
• Maintain internal expenditure control system;
• Undertake corrective actions on un-posted vouchers, including
  vouchers with budget check errors, match exceptions and unapproved
  vouchers. Respond to Finance Section requests to resolve financial data
  issues;
• Prepare VAT reimbursements with adequate documentation support as
  needed;
• Monitor follow up on advances to implementing partners, and review
  financial reports;
• Monitor and follow up on Month-end and Year-end closure instructions
  status;
• Provide inputs and take necessary actions to facilitate timely
  financial project closure;
• Support financial donor reporting by providing timely information
  and taking necessary actions as required;
• Provide administrative support in monitoring budget preparation and
  the finances of programmes/projects; including the finalization of FACE
  forms.

Provide
administrative and coordination support to the JPGBV and EU Spotlight:

• Provide administrative support in the preparation of programme work
  plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the team and executing agencies on
  routine delivery and reporting of programme supported activities and
  finances; 
• Prepare information for the audit of programmes/ projects and
  support implementation of audit recommendations;  
• Review programme data from programmes/ projects for the CO website;
• Identify sources and gather and compile data and information for the
  preparation of documents, guidelines, speeches and position papers;
• Tracking and reporting on mobilized resources;
• Prepare inputs to report, prepare public information materials and
  briefing packets, assemble briefing materials and prepare power-point and
  other presentations;
• Undertake all logistical, administrative and financial arrangements
  for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Team, including travel requisitions
  and claims.

Provide
administrative support to Resource Mobilization:

• Prepare cost-sharing and other agreements; follow up on
  contributions within the team resource mobilization efforts;
• Organize, compile and process information from donors, team, as
  inputs to various databases and documents.

Facilitate
knowledge building and knowledge sharing:

• Provide administrative support synthesis of lessons learnt and best
  practices related to programme management and finance;
• Provide administrative support to the organization of training for
  the office staff and partners on programme and operations related issues.

Key Results:

• Full compliance of financial activities with Un Women rules,
  regulations, policies and procedures;
• Timely recording of overall programme unit finances; Timely and
  accurate verification of financial documents;
• Full compliance of administrative activities with UN Women rules,
  regulations, policies and procedures;
• Timely and accurate support to events, workshops, and missions;
• Timely and accurate tracking of data for CO management and donor
  purposes;
• Quality maintenance of internal systems.

Qualifications, Skills and Experience:

• The ideal applicant for the United Nations UN Women Programme
  Finance Associate job placement should have completed Secondary education.
  University Degree in Business or Public Administration, Economic,
  Political or Social Sciences would be desirable but it is not a
  requirement;
• Successful completion of UN Women’s Accounting technical test.
• Six years of progressively responsible administration or programme
  experience at the national or internal level is required;
• Demonstrated competency in using financial modules of ATLAS, a
  web-based management system implemented by UN Women;
• Experience in the application of complex financial systems and
  modules (such as Atlas);
• Experience working in an international organization, on gender
  equality and in multi-lateral humanitarian settings, in close
  collaboration with member states and external partners;
• Experience in the use of computers and office software packages (MS
  Word, Excel, PowerPoint, etc.) and ability to use internet for research.
• Language:  Fluency in oral and written English and
  a second UN language (preferably French or Spanish) a requirement; A third UN official language
  an asset.

Competencies

• Core Values:
• Respect for Diversity;
• Integrity;
• Professionalism.
• Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.
• Functional Competencies
• Strong financial and budgeting skills;
• Good knowledge of programme management;
• Ability to administer and execute administrative processes and
  transactions; 
• Ability to create, edit and present information in clear and
  presentable formats;
• Ability to manage data, documents, correspondence and reports
  information and workflow; 
• Strong IT skills;
• Team player;
• Good communication skills.

How to Apply:

All suitably
qualified and interested candidates who so desire to join the United Nations
Entity for Gender Equality and the Empowerment of Women (UN Women) in the
aforementioned capacity should endeavor to Apply Online by Clicking on the link
below. Please further review job requirements and if competent Click Apply Now.

Click Here

Deadline: 2^nd August 2019

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