UN Human Resources Officer Job Careers – United Nations Regional Service Centre Entebbe (RSCE)

Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Job Opening Number: RSCE/TJO/HR-NOC/013/07-2019
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Human
Resources Officer will carry out the following duties:
  • Provides guidance and direction to the Allowance & Payments or
    Benefits & Entitlements Service Delivery area consisting of 12 Service
    Lines.
  • Provides advice and support to managers and staff on human resources
    related matters.
  • Prepares special reports and participates and/ or leads special
    human resources projects.
  • Keeps abreast of developments in various areas of human resources.
  • Provides advice on interpretation and application of policies,
    regulations and rules. Reviews and provides advice on exceptions to
    policies, regulations and rules.
  • Administers and provides advice on salary and related benefits,
    travel and      social security
    entitlements in full compliance with the staff rules and regulations.
  • Determines and recommends benefits and entitlements for staff on the
    basis of contractual status.
  • Reviews policies and procedures and recommends changes as required.
  • Reviews and recommends level of remuneration of consultants.
  • Supervises and monitors the work of the Human Resources Assistants
    in carrying     out all human
    resources administrative transactions, including preparation of personnel
    actions, maintenance of staffing tables and processing of contracts. 
  • Prepares staff members’ entitlements including claims, daily
    subsistence allowance, mission subsistence allowance for Government
    Provided Personnel and Individual Uniformed Personnel, volunteer living
    allowance and any other allowances for payments in conformity and
    adherence to applicable United Nations policies, particularly staff rules,
    financial regulations and ST/AI issuances or practices, IPSAS policy
    framework etc.
  • Processes the entitlements, benefits and payroll for international
    and national civilian staff and non-staff on behalf of the Client Missions
    and/ or RSCE, as well as claims for official travel and expense
    reimbursements.
  • Manages the Service Line as appropriate in the business processes
    related to payroll, leave entitlements, contract extensions, other
    entitlements, separations and final payments for civilian staff, non-staff
    and uniformed personnel.
  • Processes the on-boarding, travel arrangements, payment of
    settling-in grants, check-in, check-out and separation activities for
    civilian staff, uniformed personnel and non-staff, as well as the
    installation and repatriation of recognized dependents.
  • Monitors and evaluates the effectiveness of related guidelines,
    staff rules, HR rules and regulations, practices and procedures, and makes
    recommendations through the Service Line Manager where necessary.
  • Ensures accurate processing of entitlements and benefits of
    international staff members in the RSCE, such as Personnel Administration
    of contracts, Personnel administration of movements, Time management and
    Separations.
  • Provides advice to internal and external clients on benefits and
    entitlements, Staff rules and regulations and HR guidelines and promotes a
    collaborative and client-oriented approach.
  • Determines, certifies and processes financial entitlements related
    appointments, reassignments, ongoing entitlements and salaries
  • Ensures accurate and complete submission of claims and entitlements
  • Reviews and recommends revision to HR policy guidelines relating to
    benefits and entitlements as deemed necessary.
  • Performs HR administration of benefits and entitlements in Umoja in
    line with the delegation of authority.
  • Reviews and scrutinizes completeness of documentation supporting
    invoices and payment request, as well as advising Vendors, Procurement,
    Self Accounting Units (SAUS), Receiving & Inspection (R&I), etc.
    any missing documentation or anomalies that may delay payment.
  • Measures performance against established Key Performance Indicators
    (KPIs).
  • Prepares and issues Letters of Appointment (LoA) and PAs; Coordinate
    clearances with HQ and Civilian Pre-deployment Training (CPT) with
    Brindisi.
  • Processes check-in and check-out; arrange travel, prepares PT8,
    issues tickets on appointment and separation and processes assignment
    grants, relocation grants and DSA payments.
  • Processes contract extensions, leave, salary entitlements and
    allowances for international civilian staff
  • Raises TA and arranges tickets; Updates profiles in FSS; Prepare
    MOPs for MOVCON
  • Advises staff on responsibilities, code of conduct and procedures
    associated with entitlements.
  • Provides general office support services; drafts and/ or processes a
    variety of correspondence and other communications.
  • Sets up and maintains reference files/ records (electronic and
    paper)
  • Undertakes research on a range of HR related issues and assists in
    the preparation of notes/ reports.
  • Maintains automated database containing HR related statistics and
    prepares periodic reports.
  • Assists in the preparation of necessary documentation for
    distribution to the Service Line and the Client Missions
  • Performs other duties as required.



Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre
    Entebbe (RSCE Human Resources Assistant job placement should hold an
    advanced University Degree, preferably in the field of human resources
    management, business or public administration, finance, social sciences,
    education or in a related field is required. An additional recognized
    certificate or diploma in Human Resources Management is a requirement.
  • A first-level university degree in combination with an additional
    two (2) years of qualifying experience may be accepted in lieu of the
    advanced university degree. An additional recognized certificate or
    diploma in Human Resources Management is a requirement.
  • For holders of a Master’s Degree, at least five (5) years of
    progressively responsible professional experience in human resources
    management, administration or related area within a national and / or an
    international Organization is required.
  • In case of a Bachelor’s Degree a minimum of seven (7) years
    progressively relevant professional experience in human resources
    management, administration or related area within a national and / or an
    international Organization is required.
  • Experience working in human resources management within an
    international organization or non-governmental organization – in a
    conflict or post-conflict setting is desirable.
  • Experience with human resources systems and management in an
    international setting is desirable.
  • Experience in a shared service center is desirable.
  • Languages: Fluency
    in English or French, (both oral and written) is required; knowledge of
    the other is desirable. Knowledge of another official United Nations
    language is an advantage.



Competencies:
  • Professionalism: Knowledge
    of human resources policies, practices and procedures and ability to apply
    them in the Service Line. Staff Rules and Regulations, respective
    administrative instructions and information, human resources policies,
    process pre-requisites, standard operating procedures. Shows pride in work
    and in achievements; demonstrates professional competence and mastery of
    subject matter; is conscientious and efficient in meeting commitments,
    observing deadlines and achieving results; is motivated by professional
    rather than personal concerns; shows persistence when faced with difficult
    problems or challenges; remains calm in stressful situations. Takes
    responsibility for incorporating gender perspectives and ensuring the
    equal participation of women and men in all areas of work.
  • Planning & Organizing: Develops clear goals that are consistent with agreed strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Client Orientation: Considers all those to whom services are provided to be
    “clients” and seeks to see things from clients’ point of view;
    Establishes and maintains productive partnerships with clients by gaining
    their trust and respect; Identifies clients’ needs and matches them to
    appropriate solutions; Monitors ongoing developments inside and outside
    the clients’ environment to keep informed and anticipate problems; Keeps
    clients informed of progress or setbacks in projects; Meets timeline for
    delivery of products or services to client.
How to Apply:
All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:
  • The United Nations Personal History form
    (P-11), Download Here;
    This should be signed
  • Proof of required academic certificates
    i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
    appraisals
The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org
Deadline: 8th July 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




Leave a Reply

Your email address will not be published. Required fields are marked *