UN Diploma Jobs – Records Assistant – United Nations Regional Service Centre Entebbe (RSCE)

Job Title:    Records Assistant
Organization: United
Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Job Opening Number: RSCE/TJO/015/07-2019
Reports to:
Team Leader
About RSCE:
The Regional Service
Centre Steering Committee is the decision-making body for RSCE, in compliance
with General Assembly resolutions, United Nations Secretariat rules and
regulations, strategic guidance from United Nations Headquarters and oversight
bodies. The Steering Committee consults with the Global Field Support Strategy
Implementation Coordination Team, as required.
The Regional Service
Centre, as approved by the Member States, is owned, managed and staffed by the
regional missions it serves. This framework reinforces the existing missions’
chain of command structures and lines of authority in a manner that does not
create an additional layer between Headquarters and the regional missions. It
also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Records
Assistant will be responsible for the following duties:
  • Supporting the maintenance and development of electronic and manual
    tools used for the records keeping of staff files.
  • Assisting in ensuring completeness of official status personnel
    files. Assisting in description and database updating activities as
    required. Performing initial actions to acquire updated materials and
  • Performing digitization functions, including scanning, creating
    digital objects and postings to designated repositories.
  • Providing document delivery services as required; Providing
    administrative support for the unit as assigned.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Regional Service Centre
    Entebbe (RSCE) Records Assistant job placement should hold a High school
    diploma or equivalent 
  • Vocational certificate or Diploma in Records and/or Information
    Management, Library Sciences or related area is desirable.
  • A minimum of four years of experience in library work, archives,
    information network administration, or related field is required.
  • Previous experience in specific referencing, cataloguing, indexing,
    digitization, collection management, etc. is required.
  • Experience working in an international organization is desirable.
  • Experience in Personnel Administration is desirable.
  • Technical knowledge: Proficiency in relevant computer applications
    such as Word and Excel
  • Excellent organizational and concentration skills
  • Able to work in multicultural team
  • Trustworthy with an eye for detail
  • Thoroughness
  • Languages: fluency
    in oral and written English is required. Knowledge of another official United Nations language is an

  • Professionalism:
    Knowledge of filing, records-keeping and archiving operations, ability to
    undertake relevant research, maintain records in a systematic fashion and
    retrieve necessary materials with maximum speed and accuracy. Shows pride
    in work and in achievements; demonstrates professional competence and mastery
    of subject matter; is conscientious and efficient in meeting commitments,
    observing deadlines and achieving results; is motivated by professional
    rather than personal concerns; shows persistence when faced with difficult
  • problems or challenges; remains calm in stressful situations.
    Commitment to implementing the goal of gender equality by ensuring the
    equal participation and full involvement of women and men in all aspects
    of work.
  • Teamwork: Works
    collaboratively with colleagues to achieve organizational goals; solicits
    input by genuinely valuing others’ ideas and expertise; is willing to
    learn from others; places team agenda before personal agenda; supports and
    acts in accordance with final group decision, even when such decisions may
    not entirely reflect own position; shares credit for team accomplishments
    and accepts joint responsibility for team shortcomings.
  • Client Orientation:
    Considers all those to whom services are provided to be
    “clients” and seeks to see things from clients’ point of view; establishes
    and maintains productive partnerships with clients by gaining their trust
    and respect; identifies clients’ needs and matches them to appropriate
    solutions; monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems; keeps clients
    informed of progress or setbacks in projects; meets timeline for delivery
    of products or services to client.
How to Apply:
All suitably
qualified and interested Ugandan candidates should send their applications with
the following documents:
  • The United Nations Personal History form
    (P-11), Download Here;
    This should be signed
  • Proof of required academic certificates
    i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
The applicants with
the completed documents are strongly encouraged to apply via e-mail and must
include the Vacancy Announcement Number (check beginning of this advert) and
Job Title to: rsce2-recruitment@un.org
Deadline: 25th July 2019

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