Several No Experience Field Monitor Jobs – World Vision International

Organisation: World
Vision International
Reports to: 
Field Coordinator
Duty Station: 
Uganda
About US:
World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
   
Job Summary:   The Field Monitor Food – Kyaka II will
monitor the delivery, distribution, documentation and reporting associated with
food/Cash commodities. Work hand in hand with distribution Volunteers, Ushers,
Scoopers, Porters, FMCs members and to ensure distribution is done according to
World Vision and donor standard distribution procedures
Key Duties and Responsibilities: 
Community
mobilization and information provision
  • Community mobilization and coordination of food distribution
    activities at the FDPs in liaison with the Food Management Committee and
    Local leaders.
  • Mobilize community members in target areas for sensitization on
    project goal and selection criteria.
  • Mobilize and supervise beneficiaries to elect FMC and CRM committee
    members in each FDP.
  • Mobilize community leaders to participate in Post distribution
    meetings
  • Conduct pre-distribution meeting to sensitize and inform
    beneficiaries about commodities in the food basket, ration sizes,
    nutrition and hygiene messages and any other issues to be communicated to
    them. Give beneficiaries an opportunity to ask question for clarification.
Commodity
management
  • Prepare food request based on the approved food distribution plan.
  • Notify beneficiaries about impending food distribution well in
    advance to ensure timely and full participation.
  • Scrutinize all waybills for commodities arriving at the distribution
    centers. Ensure that the commodities are of correct quantities and quality
    as manifested on the waybill. Immediately record all quantities delivered
    short (missing), quantities lost in transit and quantities damaged if any.
    All observations must be recorded immediately. Commodities must carefully
    be counted during off-loading.
  • At the distribution center, commodities must be stacked in an
    organized manner, by commodity type to facilitate easy scooping).
  • Return all excess commodities received at FDP to the warehouse using
    Return to Store waybill.
  • Perform random weighing of the commodities offloaded from the truck
    to ascertain that they are of correct weight as indicated in the waybill.
  • After distribution ensure empty containers are corrected and
    accounted for
  • Identify and recommend other needs such as health care, additional
    food needs, development activities, or any other rehabilitation and/ or
    development activity.
  • Conduct daily/weekly/monthly physical counts of commodities in the
    warehouse/MSU and ensure that records are tallying with physical stocks.
  • Ensure proper storage of commodity on pallets. Ensure that all
    commodities are stacked by shipment, condition type, and package/weight
    and have updated stack cards.
  • Monitor commodity quality/quantity control during receipts, while in
    storage, distribution and during dispatch/returns
  • Ensure that all mandatory MSU items and equipment’s are available in
    the FDP, fire extinguishers, tables, chairs cleaning supplies, first aid
    supplies ,scales and any other NFI are accessible at all times and in good
    condition and liaise with FC on need for replacements.
  • Maintain high standard of cleanliness and hygiene in and around the
    MSU.
  • Monitor commodity movements, including delivery of commodities at
    the MSU. Supervise receipt /offloading of food/nonfood commodities to
    ensure correctness of quantity, content and quality as per the waybills
    documents as well as losses and damages and excesses. In case of damage
    arrange for reconstitution.
Commodity
Distribution
  • Supervise food distribution in a manner that will ensure all
    targeted beneficiaries receive all the planned commodities and in their
    rightful rations.
  • Conduct distribution in compliance with WV and Donor (WFP/USAID)
    guidelines and standards
  • Conduct caucus meeting with FMCs and local leaders to agree on roles
    and responsibilities during distribution.
  • Ensure that appropriate crowd control measure is in place at the
    distribution point at all times.
  • Ensure there is orderly lining, receiving food at the MSU and
    potters are available to help beneficiaries carry food out of the MSU
  • Ensure all commodities are weighed 100% at the moderation point and
    weighing scales are correctly set.
  • Oversee the distribution process in collaboration with the
    Volunteers and the FMC and ensure proper rations are distributed. Ensure
    no damaged commodities are distributed to beneficiaries.
  • Ensure that the ration cards are punched and beneficiaries
    thumbprint after receiving their ration entitlements.
Commodity
Accounting and reporting
  • Provide proper accountability of commodities distributed at the food
    distribution point.
  • Prepare all necessary forms related to food distribution i.e. sign
    receipt waybill, fill in the truck inspection report, random weighing
    form, distribution center visit report, certificate of food receipt and
    distribution, loss ,damage reports, DDR etc.
  • Ensure all forms and reports are completely filled according to
    agreed filing format and reviewed and approved by relevant staff.
  • Ensure commodity forms and reports are filed
  • Prepare a food monitor report and attach to the beneficiary list
    file
Capacity building
and training
  • Together with the Field coordinator organize and conduct training of
    FMCs, CMC, RWC and community structure members (Scoopers, ushers, potters,
    on their roles and responsibilities.
  • Mentor and train community structures on commodity handling and
    beneficiaries’ relation, Code of Conduct, PSEA and child protection and
    make sure they sign all related policies and guidelines according to
    WV/Donor standards.



Qualifications, Skills and Experience: 
  • The applicant for the World Vision Field Monitor job placement
    should preferably hold a Bachelor’s Degree from a University in Social
    Sciences or Development Studies
  • Prior experience with WV CTS system and or UN WFP Compass system is
    an added advantage. 
  • Knowledge of major donor (WFP/USAID) regulations
    pertaining to relief food commodities tracking accounting and reporting.
  • This position requires a person who is self-starter, who can
    accomplish the task with minimal or no supervision.
  • He/she should be able to manage a team of staff as well as cooperate
    with other units.
  • He/she must be keen on details and well organized individual.
  • Must be computer literate.
  • Must be a committed Christian, able to stand above denominational
    diversities. Attend and participate/lead in daily devotions and weekly
    Chapel services.
How to Apply:
All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.
Deadline: 26th July 2019
For more of the
latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline


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