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Job Title:  Field Monitor (No Experience
Jobs)

Organisation: World
Vision International

Reports to: 
Field Coordinator

Duty Station: 
Uganda

About US:

World Vision Uganda
is a Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary:   The Field Monitor Food – Kyaka II will
monitor the delivery, distribution, documentation and reporting associated with
food/Cash commodities. Work hand in hand with distribution Volunteers, Ushers,
Scoopers, Porters, FMCs members and to ensure distribution is done according to
World Vision and donor standard distribution procedures

Key Duties and Responsibilities: 

Community
mobilization and information provision

• Community mobilization and coordination of food distribution
  activities at the FDPs in liaison with the Food Management Committee and
  Local leaders.
• Mobilize community members in target areas for sensitization on
  project goal and selection criteria.
• Mobilize and supervise beneficiaries to elect FMC and CRM committee
  members in each FDP.
• Mobilize community leaders to participate in Post distribution
  meetings
• Conduct pre-distribution meeting to sensitize and inform
  beneficiaries about commodities in the food basket, ration sizes,
  nutrition and hygiene messages and any other issues to be communicated to
  them. Give beneficiaries an opportunity to ask question for clarification.

Commodity
management

• Prepare food request based on the approved food distribution plan.
• Notify beneficiaries about impending food distribution well in
  advance to ensure timely and full participation.
• Scrutinize all waybills for commodities arriving at the distribution
  centers. Ensure that the commodities are of correct quantities and quality
  as manifested on the waybill. Immediately record all quantities delivered
  short (missing), quantities lost in transit and quantities damaged if any.
  All observations must be recorded immediately. Commodities must carefully
  be counted during off-loading.
• At the distribution center, commodities must be stacked in an
  organized manner, by commodity type to facilitate easy scooping).
• Return all excess commodities received at FDP to the warehouse using
  Return to Store waybill.
• Perform random weighing of the commodities offloaded from the truck
  to ascertain that they are of correct weight as indicated in the waybill.
• After distribution ensure empty containers are corrected and
  accounted for
• Identify and recommend other needs such as health care, additional
  food needs, development activities, or any other rehabilitation and/ or
  development activity.
• Conduct daily/weekly/monthly physical counts of commodities in the
  warehouse/MSU and ensure that records are tallying with physical stocks.
• Ensure proper storage of commodity on pallets. Ensure that all
  commodities are stacked by shipment, condition type, and package/weight
  and have updated stack cards.
• Monitor commodity quality/quantity control during receipts, while in
  storage, distribution and during dispatch/returns
• Ensure that all mandatory MSU items and equipment’s are available in
  the FDP, fire extinguishers, tables, chairs cleaning supplies, first aid
  supplies ,scales and any other NFI are accessible at all times and in good
  condition and liaise with FC on need for replacements.
• Maintain high standard of cleanliness and hygiene in and around the
  MSU.
• Monitor commodity movements, including delivery of commodities at
  the MSU. Supervise receipt /offloading of food/nonfood commodities to
  ensure correctness of quantity, content and quality as per the waybills
  documents as well as losses and damages and excesses. In case of damage
  arrange for reconstitution.

Commodity
Distribution

• Supervise food distribution in a manner that will ensure all
  targeted beneficiaries receive all the planned commodities and in their
  rightful rations.
• Conduct distribution in compliance with WV and Donor (WFP/USAID)
  guidelines and standards
• Conduct caucus meeting with FMCs and local leaders to agree on roles
  and responsibilities during distribution.
• Ensure that appropriate crowd control measure is in place at the
  distribution point at all times.
• Ensure there is orderly lining, receiving food at the MSU and
  potters are available to help beneficiaries carry food out of the MSU
• Ensure all commodities are weighed 100% at the moderation point and
  weighing scales are correctly set.
• Oversee the distribution process in collaboration with the
  Volunteers and the FMC and ensure proper rations are distributed. Ensure
  no damaged commodities are distributed to beneficiaries.
• Ensure that the ration cards are punched and beneficiaries
  thumbprint after receiving their ration entitlements.

Commodity
Accounting and reporting

• Provide proper accountability of commodities distributed at the food
  distribution point.
• Prepare all necessary forms related to food distribution i.e. sign
  receipt waybill, fill in the truck inspection report, random weighing
  form, distribution center visit report, certificate of food receipt and
  distribution, loss ,damage reports, DDR etc.
• Ensure all forms and reports are completely filled according to
  agreed filing format and reviewed and approved by relevant staff.
• Ensure commodity forms and reports are filed
• Prepare a food monitor report and attach to the beneficiary list
  file

Capacity building
and training

• Together with the Field coordinator organize and conduct training of
  FMCs, CMC, RWC and community structure members (Scoopers, ushers, potters,
  on their roles and responsibilities.
• Mentor and train community structures on commodity handling and
  beneficiaries’ relation, Code of Conduct, PSEA and child protection and
  make sure they sign all related policies and guidelines according to
  WV/Donor standards.

Qualifications, Skills and Experience: 

• The applicant for the World Vision Field Monitor job placement
  should preferably hold a Bachelor’s Degree from a University in Social
  Sciences or Development Studies
• Prior experience with WV CTS system and or UN WFP Compass system is
  an added advantage. 
• Knowledge of major donor (WFP/USAID) regulations
  pertaining to relief food commodities tracking accounting and reporting.
• This position requires a person who is self-starter, who can
  accomplish the task with minimal or no supervision.
• He/she should be able to manage a team of staff as well as cooperate
  with other units.
• He/she must be keen on details and well organized individual.
• Must be computer literate.
• Must be a committed Christian, able to stand above denominational
  diversities. Attend and participate/lead in daily devotions and weekly
  Chapel services.

How to Apply:

All suitably
qualified candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.

Click
Here

Please follow
instructions on How to Create Account and Profile at World Vision’s
e-recruitment portal.  Qualified female candidates are particularly
encouraged to apply.

Deadline: 26^th July 2019

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