Senior Finance Manager Employment Placement – Marie Stopes Uganda (MSU)

Job Title:      Senior
Finance Manager
Organisation: Marie
Stopes Uganda (MSU)
Duty Station:  Kampala,
Uganda
Reports to: Finance
Director
About US:
Marie Stopes Uganda
(MSU) is a marketing-focused, results-oriented social business that uses modem
management and marketing techniques to provide family planning and reproductive
healthcare across every district of Uganda. For over 20 years, Marie Stopes Uganda
(MSU) has been working to provide voluntary family planning (FP) services to
thousands of men and women across the country. MSU is the largest, most
specialized private FP and reproductive health (RH) organization working in
every district of Uganda with approximately 30% of modern contraceptive market
share.
Job Summary:  The Senior Finance Manager is part of Senior
Management Team (SMT) in Marie Stopes International in Uganda (MSUG). S/he is a
strategic leader responsible for financial management and leadership for all
MSUG financials, ensuring that appropriate systems, procedures and controls are
operational and enforced. S/he ensures that compliance with these systems is
included in all staff responsibilities to support the continued growth and sustainability
of the country Programme.
Key Duties and Responsibilities: 
Devise accurate
realistic and inclusive country Programme budgets.
  • Timely preparation of annual operational and capital budgets,
    performing revisions where appropriate: solid budgets prepared with budget
    holders as the basic guiding tool for the optimal use of financial
    resources
  • Monitor Programme support costs and ensure they reflect agreed
    plans, and MSI policies
  • Maximise resources and funding to ensure that optimal value for
    money is attained for the organisation: Clearly defining income/cost
    ratio, ensuring budget holders have appropriate finance skills and provide
    training as required
Oversee and ensure
financial systems and procedures that enable efficient and appropriate use of financial
resources
  • Ensure organisational internal controls and systems are maintained
    and adhered to and address identified risks
  • Ensure any changes in legislation or organisational structure are
    reflected without delays in internal controls and systems
Oversee the use of
the financial software package (SUN6)
  • Provide technical financial staff training to ensure understanding
    and compliance with financial policies
  • Validation of the monthly payroll prior to approval and payment.
Effective
management and oversight of working capital including stock, debtors and cash
  • Coordinate and maintain a cash flow management and forecasting
    system ensuring adequate funds are available for Programme needs,
    following up and ascertaining donor cash inflows, strict expenditure
    control and a strong understanding of Programme requirements
  • Manage investments, debtors, staff advances, creditors and advances
    from donors and their accurate recording and reconciliation on the Balance
    Sheet
  • Ensure that all statutory requirements are met on time (PAYE, VAT,
    Income Tax, NSSF, Withholding tax, LST) Monitor fluctuations in foreign
    exchange to minimise exposure to adverse movements
  • Oversee verification of country program stock.
  • Ensure data triangulation of service numbers, stock movement, service
    income and resulting CYPs
Financial Reporting
and Audit:
  • Prepare and submit accurate monthly, quarterly and annual Programme
    financial and related reports according to agreed timelines and
    requirements of MSI.
  • Oversee the inter-company reconciliations.
  • Co-ordinate the financial audit, liaison with external auditors, and
    overseeing the audit process to ensure delivery per MSI timelines.
  • Ensure contractual obligations are financially sound and appropriate
    for the organisation
  • Prepare country program annual financial statements / statutory
    accounts and subsequent annual reports for ET and MSUG management.
Leading a
continuously developing and improving team:
  • Lead and manage members of the finance team to build their capacity
    and strengthen competency and professional development
  • Conduct regular staff performance appraisals, monitoring progress
    and setting objectives
  • Review the operational structure of the finance department to ensure
    that all roles and responsibilities are relevant to the needs and demands
    of the organisation: an efficient, effective and flexible structure is
    desirable for organisational success



Qualifications, Skills and Experience: 
  • The applicant must be a professional qualified accountant and member
    of a reputable professional body (ACA, ACCA, CIMA or CPA)
  • Degree-educated or equivalent in a business or finance related field
    (essential).
  • Significant senior management experience at a similar level (donor
    funded, and private sector preferred)
  • Excellent knowledge of financial management systems and reporting
  • Knowledge of donor contract requirements for budgeting and reporting
  • Ability to perform under pressure, handle heavy workloads, and meet
    stringent reporting deadlines
  • Clear ability to identify and set performance deliverables
  • Strategic thinker with excellent analytical skills
  • Hands-on experience with electronic accounting systems; knowledge of
    SUN Systems and mobile money essential
  • Able to communicate effectively at all levels
  • Excellent verbal, written and presentation skills
  • Excellent leadership and management aptitude leading diverse teams
    at a distance
  • Cross-functional team player
  • Proven leadership and management skills that motivate high
    performing teams and encourage innovation and creativity
  • Proven IT skills with the ability to analyse data for strategic
    purposes and decision making.
How to Apply:
All candidates
should send their applications to jobs@mariestopes.or.ug
Deadline: 19th July 2019
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