Job
Title: Receptionist
Organization: World
Wide Fund for Nature (WWF)
Duty Station: Kampala,
Uganda
Reports to: IT/Logistics
Manager
About US:
WWF is one of the
world’s largest independent and experienced Conservation organizations
operating in over 100 Countries in the world. WWF UCO implements a number of
national programmes promoting environment conservation in Uganda. WWF’s mission
is to stop the degradation of our planet’s natural environment, and build a
future in which humans live in harmony with nature.
Job Summary: The Receptionist will perform front office,
administrative and secretarial services in support of the Country Office
operations.
Key Duties and Responsibilities:
- Ensures professional front office support for visitors and staff.
- Receives document and disburse incoming mails and outgoing mail
- Manages front office switch board and transfer calls as necessary.
- Receives messages for staff absences and transfer as necessary
- Collates weekly staff in and out of office report and shares with
all staff before Tuesday of each week. - Responsible for maintaining a clean, conducive and tidy reception
area safe for staff and visitors. - Notifies officers on visitor arrival, directs and allows access to
those on appointments and issue appointments as necessary. - Receives and records all internship and job applications including
unsolicited ones and passes them on to Human Resources section. - Manages filling for all documents going through the reception and
ensures utmost confidentiality. - Responsible for reception security and notifying focal person on any
suspicions. - Compiles calendar for key events and notifies responsible persons in
a timely manner. - Ensures WWF UCO branding material is provided at the reception all
the time and ensures their safety. - Follow up on meeting invitations for respective staff and notifies /
reminds them accordingly
Qualifications, Skills and Experience:
- The applicant for the World Wide Fund for Nature (WWF) Receptionist
job must hold a Bachelor’s degree in Office Management, secretarial
studies or a related course, with excellent verbal communication skills.
Active listening and great customer service skills. - At least three years of experience in office management with a
particular training in front desk and customer care management in a busy
local or international organization. - A good understanding of secretarial support and ability to run
different office equipment. - Good planning skills with diary management.
- Adherence to WWF’s values, which are: Passionate & Optimistic,
Challenging & Inspiring, Credible & Accountable, Persevering &
Delivering Results.
How to Apply:
Application letters,
detailed Curriculum Vitae including names, email addresses and telephone
contact details of three (3) referees, plus copies of academic qualifications
(sent as one document) should be emailed
to: [email protected] and quote the position title in the
email subject line and remember to fill the respective Google form, Download Here.
Deadline: 2nd August 2019
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