Receptionist NGO Jobs – World Wide Fund for Nature (WWF)

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Job
Title:         Receptionist

Organization: World
Wide Fund for Nature (WWF)

Duty Station: Kampala,
Uganda

Reports to: IT/Logistics
Manager

About US:

WWF is one of the
world’s largest independent and experienced Conservation organizations
operating in over 100 Countries in the world. WWF UCO implements a number of
national programmes promoting environment conservation in Uganda. WWF’s mission
is to stop the degradation of our planet’s natural environment, and build a
future in which humans live in harmony with nature.

Job Summary:  The Receptionist will perform front office,
administrative and secretarial services in support of the Country Office
operations.

Key Duties and Responsibilities: 

  • Ensures professional front office support for visitors and staff.
  • Receives document and disburse incoming mails and outgoing mail
  • Manages front office switch board and transfer calls as necessary.
  • Receives messages for staff absences and transfer as necessary
  • Collates weekly staff in and out of office report and shares with
    all staff before Tuesday of each week.
  • Responsible for maintaining a clean, conducive and tidy reception
    area safe for staff and visitors.
  • Notifies officers on visitor arrival, directs and allows access to
    those on appointments and issue appointments as necessary.
  • Receives and records all internship and job applications including
    unsolicited ones and passes them on to Human Resources section.
  • Manages filling for all documents going through the reception and
    ensures utmost confidentiality.
  • Responsible for reception security and notifying focal person on any
    suspicions.
  • Compiles calendar for key events and notifies responsible persons in
    a timely manner.
  • Ensures WWF UCO branding material is provided at the reception all
    the time and ensures their safety.
  • Follow up on meeting invitations for respective staff and notifies /
    reminds them accordingly

Qualifications, Skills and Experience: 

  • The applicant for the World Wide Fund for Nature (WWF) Receptionist
    job must hold a Bachelor’s degree in Office Management, secretarial
    studies or a related course, with excellent verbal communication skills.
    Active listening and great customer service skills.
  • At least three years of experience in office management with a
    particular training in front desk and customer care management in a busy
    local or international organization.
  • A good understanding of secretarial support and ability to run
    different office equipment.
  • Good planning skills with diary management.
  • Adherence to WWF’s values, which are: Passionate & Optimistic,
    Challenging & Inspiring, Credible & Accountable, Persevering &
    Delivering Results.

How to Apply:

Application letters,
detailed Curriculum Vitae including names, email addresses and telephone
contact details of three (3) referees, plus copies of academic qualifications
(sent as one document) should be emailed
to: recruitment@wwfuganda.org and quote the position title in the
email subject line and remember to fill the respective Google form, Download Here.

Deadline: 2nd August 2019

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