Procurement Officer Job Opportunities – Mandela National Stadium




Organization: Mandela
National Stadium
Duty Station: Kampala,
Uganda
Reports to:
Managing Director
About Us:
Mandela National
Stadium often referred to as Namboole Stadium is a multi-purpose stadium in
Kampala, Uganda. It is currently used mostly for football matches, although
other sports are also practiced. The stadium has a capacity of 40,202 people.
The stadium was built with a grant of $36 million dollars from the People’s
Republic of China. The 40,202 capacity sports complex was built with a $36m
Chinese government grant and opened in 1997.
Key Duties and Responsibilities: 
  • Support to organization of procurement processes including
    preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids
    or proposals, their preliminary evaluation;
  • Preparation of Purchase Orders and contracts in and outside MNSL,
    preparation of Recurring Purchase Orders for contracting of services,
    vendor creation in MNSL, maintenance of the filing system in the
    procurement unit.
  • Implementation of the internal control system which ensures that
    Purchase Orders are duly prepared and dispatched.  Timely corrective actions on POs with
    budget check errors and other problems;
  • Respond to customer and supplier inquiries about order status,
    changes, or cancellations.
  • Track the status of requisitions, contracts, and orders.
  • Perform buying duties when necessary.
  • Contact suppliers in order to schedule or expedite deliveries and to
    resolve shortages, missed or late deliveries, and other problems.
  • Prepare purchase orders and send copies to suppliers and to
    departments originating requests.
  • Review requisition orders in order to verify accuracy, terminology,
    and specifications.
  • Determine if inventory quantities are sufficient for needs, ordering
    more materials when necessary.
  • Prepare, maintain, and review purchasing files, reports and price
    lists.
  • Compare suppliers’ bills with bids and purchase orders in order to
    verify accuracy.
  • Locate suppliers, using sources such as catalogs and the internet,
    and interview them to gather information about products to be ordered.
  • Calculate costs of orders, and charge or forward invoices to
    appropriate accounts.
  • Compare prices, specifications, and delivery dates in order to
    determine the best bid among potential suppliers.
  • Check goods when they arrive to ensure that orders have been filled
    correctly and that goods meet specifications.
  • Maintain knowledge of all organizational and governmental rules affecting
    purchases, and provide information about these rules to organization staff
    members and to vendors.
  • Monitor in-house inventory movement and complete inventory transfer
    forms for bookkeeping purposes.
  • Prepare invitation-of-bid forms, and mail forms to supplier firms or
    distribute forms for public posting.
  • Monitor contractor performance, recommending contract modifications
    when necessary
  • Any other duties that will be assigned to you from time to time



Qualifications, Skills and Experience: 
  • The applicant must hold a relevant post graduate qualification,
    Bachelor’s degree in Procurement, Supply Chain Management
  • Qualification in CIPS is a requirement
  • At least five years of experience two (2) years of which should have
    been at similar level. 
  • A professional qualification in supply chain management
  • Knowledge of Public Procurement guidelines & regulations
  • Excellent communication skills
  • Team work
  • A team player
  • Technology Skills
  • Computer literate
  • Planning and Organizing
  • Excellent planning and organizational skills
  • Ability to work independently
  • Report writing skills
  • Accountability
  • Excellence on procurement, disposal and contracts management
How to Apply: 
All fully qualified
applicants should endeavor to hand deliver their applications to the address
below;
Human Resource and
Administration Manager
Mandela National
Stadium Limited
Plot No.3391
P.O. Box 24072,
Kampala. Uganda
Deadline: 12th July 2019
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