Procurement Officer ISSD Project Jobs – Wageningen UR Uganda (WUU)

Job Title:      Procurement
Officer
Organization: Wageningen
UR Uganda (WUU)
Duty Station: Kampala,
Uganda
Reports to:
Chief of Operations Officer
About US:
Wageningen Centre
for Development Innovation (WCDI) is the interdisciplinary and internationally
focused unit of Wageningen University & Research Centre. CDI works on
processes of innovation and change through facilitating innovation, brokering
knowledge and supporting capacity development.
About ISSD Project:
Wageningen UR Uganda
(WUU) is implementing a 4-year ISSD Plus project funded by the Embassy of the
Kingdom of the Netherlands, Kampala. The programme aims to strengthen the
development of a vibrant, pluralistic and market-oriented seed sector that is
able to address key challenges that hamper the seed sector development such as
seed quality assurance and availability of foundation seed.
Job Summary:  The Procurement Officer has oversight of all
purchases of goods or services for Wageningen UR Uganda (WUU’s) operations.
Working closely with programmes, administration. and finance. the Procurement
Officer is very instrumental in supporting programme activities and in ensuring
effectiveness and elflciency in delivery of goods and services to WUU. The
procurement orficer will report to the Chief of Operations.
Key Duties and Responsibilities: 
Purchasing
  • Manage the purchase of goods and services in relation to the
    approved procurement policy manual
  • Liaise with key employees to determine their product and service
    needs to develop a procurement plan and execute it in accordance to the
    WUU procurement policy
  • Manage the procurement process from solicitation of quotations and
    proposals for requested goods and services by staff
  • Evaluate quotations received. with technical input from component
    leadsirequesting department
  • Monitor business trends and product availability to pay the best
    price for organization’s goods and services without sacrificing quality or
    delivery times.
  • Preparation of contracts for goods and services as required
  • Follow up and ensure timely delivery of procured goods and services
    to WUU.
  • Advise Admin Office on payments due to suppliers for successfully
    delivered goods and services
  • Prepare reports on purchases, including cost analyses
Vendor
Relationships:
  • Nurtures relationships with suppliers to negotiate the best prices
    for organization. Manage relationship with the suppliers as the contact
    person for all procurements.
  • Conduct periodic pre-qualification ofsuppliers and services providers
    and make recommendations to your supervisor
  • Review performance of the pre-qualified suppliers lists and report on
    status of the relationships
  • Researches new products and services to meet organizational goals
  • Reporting & Compliance Management:
  • Review the procurement policy and practices to match with best
    practices and share recommendations with your supervisor
  • Ensure compliance with donor and WUU regulations related to WUU
    procurement manual, finance manual, and all WUU policies
  • Prepare monthly and quarterly reports on procurement Matters



Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s Degree in Supply Chain.
    Logistics, Procurement Management
  • Three years’ experience in procurement and logistics, with strong
    organizational skills; Adaptability to unanticipated circumstances;
  • Proven ability to solve problems independently without supervision;
  • Proven track record of highest personal integrity;
  • Working proficiency in English;
  • Proficiency in Microsoft Word, Excel and PowerPoint packages;
    Excellent Written and Oral Communication Skills; Good Negotiator, Data
    Analysis skills, Good Business Instincts, Understanding of Supply Chain
    Management Procedures, Logistics Skills, Strategic Planning Abilities,
    Experience as a Procurement Clerk or Junior Buyer..
  • The successful candidate is capable of multi-tasking, rapid
    decision-making, takes initiative, is self-driven, energetic, as well as
    high emotional intelligence.
  • S/he should have a high level of personal integrity, strong
    commitment to teamwork and accountability, thrive in evolving and
    challenging environments, and make effective written and verbal
    communication a priority.
  • Commitment to long-term programme sustainability and the delivery of
    high-impact activities at the community level.
How to Apply:
All suitably
qualified and interested candidates can send their cover letters and resumes
(max.-4 pages) with three referees that can testify on the candidates’ competences
and skills to handle the tasks. Send to hr@issduganda.org.
Please do not attach Certificates or academic credentials.
Deadline: 15th July 2019
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