Job Title: Operations Manager
Organisation: Steel
and Tube Industries Limited (STIL)
Duty Station: Kampala,
Uganda
Reports to: Executive
Director
About US:
Steel and Tube
Industries Limited (STIL) is one of the leading and most reliable manufacturer
and supplier of Steel profile in Uganda.
Job Summary: The Operations Manager will mainly review supplier evaluations for both existing and prospective suppliers and give final
approval on new suppliers to engage
Key Duties and Responsibilities:
Vendor
Authentication: Review Supplier
evaluations for both existing and prospective suppliers and give final approval
on new suppliers to engage or existing suppliers to keep doing business with.
Local/Import/Capital/Other
Purchase
·
Review
of selection of vendors for quotation and asking them for quotation for
Local/Import/Capital/Other procurement
·
Review
supplier quotations/pro-forma invoices collected and comparatives prepared by
the procurement Executive for local/Import/capital/other purchase.
·
Approves
LPOs raised in SAP and also sign on physical copy of the LPO.
·
Confirms
that the goods delivered to the store from the suppliers are the correct item
and quantity ordered and that they are in good condition.
·
Confirms
that if the goods delivered are not as per required criteria, the same are
returned to the suppliers.
Scrap Management
·
Review
of tenders and its comparatives prepared by the purchase Executive
·
Review
all documents of sale of scrap like Delivery note, Invoice, weighing ticket,
Cash receipts etc.
Urgent purchase: Review and controls all cases of urgent
purchases.
Inventory
Management
·
Reviews
the list of values and quantity of inventory items on periodic basis.
·
Carry
out periodic walk-through of the store area to make sure materials are shelved
and stored appropriately.
·
Responsible
for carrying out detailed analysis of the physical verification of stock report
and compile the details of differences between the stocks physically available
via-a-vis stock balance as per SAP.
·
Monitor
material re-order balances in SAP.
·
Review
list and value of inventory to dispose of, and authorize the same.
·
Reviews
and approves Inventory database changes.
Reports
·
Review
of ending PR and pending PO Reports on monthly basis
·
Providing
monthly report on cases of pending PR and PO exceeding 1 month to the Executive
Director
·
Review
of report on non-moving and slow moving items on monthly basis
·
Providing
quarterly report on non-moving and slow moving items to the Executive director.
·
Review
of report on inventory level on monthly basis
·
Review
of report of urgent purchases on monthly basis.
·
Review
of report on GRNs prepared but invoice not recorded on monthly basis.
·
Providing
quarterly report on urgent purchases to the Executive director.
·
Report
on reason-wise rejection of raw material on monthly basis.
·
Vendor
account reconciliation report on annual basis.
·
Supplier
performances evaluation report on annual basis.
·
Physical
verification of inventory report taken by stores department on quarterly basis.
·
Physical
verification of Inventory report taken by internal auditors on annual basis.
·
Initiating
annual requirement budget and get it approved from ED & MD.
·
Providing
monthly report on Budget vs. Actual performance to ED & MD.
Key Performance Indicators:
·
Pending
purchase requisitions over a week.
·
Pending
purchase Orders over a month.
·
Unadjusted
advances to suppliers over a month.
·
Instances
of urgent purchase during a month.
·
Instances
of delay in production due to inventory shortage.
·
Instances
of discrepancies I inventory balances noticed during physical verification.
·
Management
of slow moving and non-moving items.
Qualifications, Skills and Experience:
·
The
applicant must hold a Bachelor’s degree in Business or an equivalent.
·
A
master’s degree in supply chain/logistics/ stores management or its equivalent
is a must
·
Seven to
ten years of experience in supply chain/logistics/ stores or a related field.
·
Knowledge
of Manufacturing industry is an added advantage.
·
Strong
analytical and problem-solving skills
·
Excellent
interpersonal skills
·
Result
oriented
·
Excellent
communications skills, both orally and in writing
How to Apply:
All suitably
qualified and interested candidates should submit their applications
accompanied with a detailed Curriculum Vitae (CV), photocopies of academic documents
and certificates via Email to;
[email protected], [email protected],
[email protected]
Deadline: 10th July 2019 by 5:00pm
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