The Ugandan Jobline

Job Title:        Office
Manager

Organization: Mengo
Hospital

Duty Station: Kampala,
Uganda

Reports to: Personal
Assistant to the Medical Director

About US:

Mengo Hospital was
founded in 1897 in Kampala, and is the oldest hospital in Uganda. It currently
serves as an urban community hospital that provides modern medical care. Mengo
Hospital provides comprehensive care including radiology, obstetrics,
dentistry, orthopedics, and surgery. Additionally, Mengo Hospital provides
critical training and education to health professionals through its various
programs in midwifery and nursing, health sciences, and laboratory technology.
Mengo Hospital also has a dedicated research and development team that works to
find new solutions to health issues in Uganda.

Job Summary:  The Office Manager is responsible for the
management of the Administration front desk and execution of all clerical work
for the administration team

Key Duties and Responsibilities: 

• In charge of making arrangements for all meetings including Annual
  General Meetings, BOG, Board Committees and sub-committees, Hospital
  Management Team meetings, Doctors, and In-charges(refreshments, lunch and
  Boardroom), Preparing documents for meetings , Taking minutes and drawing
  action papers from the same for above meetings in time.
• Ensuring timely processing and delivery of all office communication,
  documents including duty rosters, medical reports, departmental reports,
  circulars, to their final destinations
• Heading oversight of the Administration Front desks ensuring that
  visitors and other staff get the best customer care, ensuring that the
  reception areas are well organized to reflect the image of Mengo Hospital.
• Receive incoming calls and direct them accordingly thus ensuring
  clear and helpful telephone reception.
• Ensure proper use of office sundries and replacement in time
• Ensuring cleanliness of the administration Offices
• Management of Deputy Medical Director Clinical Services’ office
  (document filing, mail delivery and dispatch, calendar management, meeting
  scheduling and minute recording, office supplies and logistics)
• Taking care of administration office assets and equipment placed
  under your care and under the care of the people you supervise
• Maintaining office records and ensure that filing systems are up to
  date
• Receive and record all incoming and outgoing mails in the mail book
  and ensure timely dispatch to final destinations/right offices
• Give clerical and administrative support to the Hospital Management
  Team as and when called upon

Qualifications, Skills and Experience: 

• The ideal candidate must hold Bachelor’s Degree in Secretarial
  Studies, Public Administration, Business Administration, Social Sciences
  or any other related field
• A minimum of five (5) years’ experience in a similar role in a busy
  environment
• Experience working with high level company executives, Directors,
  Senior Managers an added advantage.
• Excellent interpersonal and communication skills, and interacting
  tactfully with people of all levels.
• Articulate, cordial, hospitable and pleasant personality
• Good telephone etiquette
• Discretion and trustworthiness especially when handling confidential
  information, with high level of confidentiality.
• Organizational skills and flexibility
• Good attitude towards work and Team work
• Self-driven and able to deliver results with minimal supervision

How to Apply:

All suitably
qualified and interested candidates with relevant qualifications and experience
should submit their application letters, detailed Curriculum vitae (CV), copies
of academic transcripts, certificates, and valid contacts details (email and
telephone) of three (3) Professional referees electronically by filling a form
on our website at the link below;

Click
Here

Deadline: 2^nd August 2019

Please Note:

• No hand delivered applications will be
  considered.
• Only shortlisted candidates will be
  contacted

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