The Ugandan Jobline

Job
Title:             Information
Management Officer

Organisation: Uganda
Red Cross Society (URCS)

Duty Station: 
Kampala, Uganda

Reports to:
Project Manager

About US:

The Uganda Red Cross
Society (URCS) is the leading humanitarian organization in Uganda. Since its
inception in 1939 as a small women’s emergency organization, URCS has developed
over the years into a formidable well-respected humanitarian agency. In 1941,
it became a branch of the British Red Cross. The URCS was recognised by an
“Act of Parliament in 1964” and admitted as a member of International
Federation of Red Cross and Red Crescent in 1965.

Key Duties and Responsibilities: 

• Draft and manage the Information
  Management Governance of the Refugee Response project, in coordination
  with the Project Team. This includes, amongst others: analysing business
  process and related information flows of the project setup and its
  activities; identifying information management gaps; designing standard
  operating procedures (SOPs) for project specific information management;
• Design and manage an appropriate
  Information Management Infrastructure, enabling operationalization of the
  Information Management Governance. This entails: the elaboration of
  project specific information management tools for the Project Team, whilst
  making using the full technical and operational potential of existing URCS
  IM Infrastructure;
• Identify new standard operating
  procedures (SOPs) managing information flows and data requirements related
  to Refugee Response project governance and supporting Refugee Response
  activities, and to ensure relevance, accuracy, reliability, completeness
  and timeliness of information and data;
• Set standards for operational data to be
  used throughout the refugee Response project, maintain and distribute
  standards to the Project Team and others working with operational data in
  the Department of Disaster Risk Management;
• Elaborate and manage the Information
  Management Strategy (IMS) of the Department of Disaster Risk Management –
  including the internal management of information within the Department,
  document management, flows of information and discovery of data/information
  – and define operational and funding requirements for the implementation
  of the Strategy. The development of an IMS for DRM will be complementary
  to and in support of the operationalization of the DRM operational
  strategy. It will be aligned with the internal URCS stakeholders such as
  HR, PMER, Finance;
• Analyse data, identify and address
  information management gaps, and facilitate information sharing within the
  Department of Disaster Risk Management, between DRM and other URCS
  departments and amongst DRM’s 
  respective projects;
• Design and implement a structured
  Dissemination Plan for all information within the Department of Disaster
  Risk Management and its related project as appropriate (e.g. database, web
  portal, mailing list, information centres, etc.);
• Work closely with the Director of DRM to
  ensure consistency and inter-operability between registration data and
  other operational data sets relevant for DRM, and consistency between
  regional registration and information management strategies of URCS
  branches and the DRM Department in order to support the latter’s
  activities;
• Support the promotion of data and
  information sharing within the DRM projects, through the design of
  information-sharing platforms;
• Provide Information Management services
  and conduct technical assignments to support Refugee Response activities,
  Project Team and the Department of DRM in areas of information flows,
  dissemination, processing, analysis and standard setting;
• Identify appropriate secondary data and
  information resources and making them accessible to Project Team;
• Perform advisory and technical
  assignments concerning information management issues to Refugee Response
  Project Team, Director of Disaster Risk Management and BRC-FL Delegate(s).

Qualifications, Skills and Experience: 

• The ideal candidate must hold a
  Bachelor’s Degree in Library and Information, Information Systems,
  PME&R, Development Management or a related field from a reputable
  institution;
• Post Graduate qualification in
  Information Management will be an added advantage.
• At least three years of work experience
  in a similar role in a development or humanitarian setting;
• Experience in the development, use and
  administration of electronic document management systems (EDMS), to meet
  legislative obligations for record keeping including the creation,
  maintenance, storage, archiving and retrieval of files;
• Profound work experience in software and
  applications development;
• Ability to show initiative in planning
  and developing new ideas and approaches, and to implement and communicate
  change effectively
• Ability to develop, implement and review
  policy and associated procedures in line with continuous improvement
  practices.
• Knowledge of different data collection
  methodologies. 
• Proven skills to analyze statistical information. 
• Ability
  to formulate IM-related technical requirements and Operating Procedures.
• Ability to translate planning-specifications into technical briefs for
  data capture and analysis, and vice versa.

How to Apply:

All candidates
should send their filled application forms, Download
Here, and attach your academic transcripts and certificates. The filled
application forms and academic transcripts and certificates can be e-mailed to;
vacancies@redcrossug.org or hand delivered, and or by post to:

The Secretary
General,

Uganda Red Cross
Society,

Plot 551/555 Rubaga
Road,

P.O. Box 494,
Kampala, Uganda.

Email to:
vacancies@redcrossug.org

Deadline: Monday 12th August 2019 by 5:00 p.m.

For more of the
latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs