Fresher Officer, Records Management Job Opportunities – Stanbic Bank

Organisation: Stanbic
Duty Station: 
Kampala, Uganda
About US:
Stanbic Bank Uganda
Limited is a subsidiary of Stanbic Africa Holdings Limited which is in turn
owned by Standard Bank Group Limited (“the Group”), Africa’s leading banking
and financial services group. The Standard Bank Group is the leading banking
group focused on emerging markets. It is the largest African banking group ranked
by assets and earnings. Stanbic Bank Uganda Limited is the largest bank in
Uganda by assets and market capitalization. It offers a full range of banking
services through two business units; Personal and Business Banking (PBB), and
Corporate and Investment Banking (CIB).
Job Summary:  The Officer, Records Management will mainly implement policies,
procedures and practices for records management to ensure compliance with
business and regulatory requirements.
Key Duties and Responsibilities: 
Operational Performance
  • Verify particulars of records and documents delivered for storage
    from the Bank’s network.
  • Create / update indices of records or documents delivered for
    storage in the electronic system for physical records management (PDMS).
  • Process and scan records and documents that are to be captured and
    stored in the electronic document management system (EDMS).
  • Provide post scanning quality assurance to ensure that records and
    documents captured are complete, accurate and of high quality.
  • Ensure the functionally of electronic document management systems by
    running calibration tests and basic cleaning, set up scanners for use and
    select appropriate settings for scanning, and trouble shoot scanner
    functions when required, and escalate where appropriate.
  • Store and maintain physical records appropriately.
  • Search for and retrieve records or documents required for business
    purposes within the agreed SLA and with respect to accuracy and
  • Document and authorize check-in and check-out of records according
    to the established procedures of the Bank.
  • Prepare and keep work statistics as required.
  • Responsible for supervising outsourced casual labour staff.
  • To undertake from time to time, any other duties commensurate with
    the grade of the post.
Service and Efficiency
  • Speed and accuracy in indexing, scanning, storage and retrieval of
    records with in the Banks records infrastructure according to SLAs.
  • Ensure timely and accurate implementation of records disposal
    procedures in line with the Bank guidelines and other regulations.
  • Prevent unauthorised access to records and documents kept at the
    Bank’s records centre.
  • Ensure proper labelling of records and documents, and their
    associated containers.
Self Development
  • Identification of own skill gaps and preparation of Personal
    Development Plan.
  • Make full use of all training and development opportunities.

Qualifications, Skills and Experience: 
  • The ideal candidate for the Stanbic Bank Officer, Records Management
    job should hold a Bachelor’s Degree in Records Management from a
    Recognised University
  • One year of working experience in records and archives operations.
  • Experience of using MS Office applications and the use of electronic
    document and records management systems.
  • Data capture.
  • Working in a busy office environment.
  • Knowledge of records, archives or library management principles and
  • Understand records management regulatory environment.
  • Basic knowledge of electronic records and document management
How to Apply:
All candidates who
wish to join the one of Africa’s biggest Banking Groups, Standard Bank in the
aforementioned capacity are encouraged to Apply Online by visiting Link below.
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